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HomeMy WebLinkAbout09/23/1996 1 FINANCE COMMITTEE September 23, 1996 5 :35 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. It was moved by Krizek, seconded by Getty to approve the agenda, as proposed. Ayes : Two. Absent : Mollenhoff. Motion carried. It was moved by Krizek, seconded by Getty to approve minutes of September 16, 1996, as proposed. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Fire Chief to enter into an agreement with the University of Northern Iowa for four labor management workshops was reviewed. The total cost for the workshops is $6, 430 with an in- kind contribution from the UNI Management and Professional Development Center reducing the out of pocket costs. An additional grant from the Iowa State Labor Management Cooperation Council Workforce Development Center in the amount of $2, 000 . 00 was also received. The remaining $2, 605 fee has been found in the training budget revenue from non-department members course reimbursement and the regular department training budget . Moved by Krizek, seconded by Getty to approve the request to enter into an agreement with the University of Northern Iowa for four training workshops at a cost not to exceed $2, 605 . 00 from city funds . Ayes : Two. Absent : Mollenhoff. Motion carried. Mollenhoff now present at 5 :40 p.m. Administrative Director Bob Stevenson requested authorization to pay Miller Fence Company in the amount of $17, 034 . 80 for repairs to fencing in conjunction with the West High Tennis Court improvements . The tennis court improvement project was well over $100, 000 with funds donated from various persons . The City was asked to participate in the cost of the improvements due to the fact that the tennis courts are used by the Recreation Center during summer classes and are the only public access courts in this area for use by the general public. The City participated in a like project at East High School in the past . Moved by Krizek, seconded by Mollenhoff to authorize payment to Miller Fence Company in the amount of $17, 034 . 80 . Ayes : Three . Motion carried. Stevenson requested approval of the proposed three year general obligation bond program and other funding sources for computer purchases over the next three years . The Computer Technical Review Committee has been developing the Computer Plan Priority List for several months along with the funding scheme. Individual purchases would still require finance committee authorization but the plan will provide a guide for the Finance Committee to review all computer requests . Moved by Getty, seconded by Krizek to approve the Three Year General Obligation Bond Funding Program, the Computer Plan Priority Projects list and the Other Computer Funding Sources list and authorize appropriate budget amendments to implement City-wide Computer Network Plan. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty to approve the request for a garbage refund in the amount of $60 . 00 for 605 Bertch Avenue. Aye: Three. Motion carried. Finance Manager Bruce Meisinger presented a list of special funds requests to be considered for Finance Committee approval along with recommendation of approval by Mayor Rooff . Requests for funding have been received from Northeast Iowa Council on Substance Abuse, Riverfront Stadium improvements, Grout Museum Industrial Exhibit, 2 USS Sullivan' s Silver Service Set, the Retired Senior Volunteer Program and the Mainstreet Program. Moved by Getty, seconded by Krizek to approve the funding requests and authorization for the necessary budget amendments as proposed. Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Park Superintendent for pre-authorization to expend $5, 750 . 00 for chain link fencing for Cedar River Exchange Park be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Park Superintendent for pre-authorization to expend $16, 285 . 00 for a John Deere Tractor Loader be approved. Before a vote on the motion the following discussion was heard. Bill Fintel, Waterloo Implement, asked that the Finance Committee look more closely at the award of the bid to Great American Outdoor in Urbandale. There is only a $659 dollar difference in the Waterloo Implement bid and the Great American Outdoor bid, this is less than four percent . Fintel stated that with the trade-in of equipment the bids involve a little more guesswork to achieve low bid. He explained that Waterloo Implement offers added value through their twenty four hour maintenance service, they also employ sixty individuals and have collected in excess of thirty five thousand dollars in local option sales tax for the community. He asked the committee to consider the services and benefits to the community in the award of bid. Mollenhoff asked the Parks Department what is the level of service provided by Great American Outdoor. Golf Coordinator Dean Fagerlind reported that Great American is the turf specialist dealer for northeast Iowa. They have provided excellent service and are competitive in both price and delivery. The warranty service for this tractor would transfer to Waterloo Implement and they provide excellent maintenance service. Krizek commented that she believed that the committee had initially intended to give local preference for bids whose difference is less than five percent of the bid. Moved by Mollenhoff, seconded by Krizek to table the item for two weeks to allow the Finance Manager to research the local preference policy. Ayes : Two. Nay: Getty. Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation Director for pre-authorization to expend $1, 170 . 00 for emergency repairs to replace the compressor for the Rumsey Room be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Personnel Director and Fire Chief for pre-authorization to expend $1, 700 . 00 to pay for administering and scoring the written exam for the Civil Service process for firefighter be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Assistant Street Superintendent for pre-authorization to expend $3, 272 . 94 for purchase of two fifty-five gallon drums of degreaser solvent be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Parks to reduce Line Item 1537 (Hort . Supplies) and increase Line Item 1314 (Health Services) in the amount of $750 . 00 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to transfer FY96 encumbered monies in the amount of $156, 145 . 37 to Line Item 2117 (Motor Vehicles) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty, that the request of the Superintendent of the Central Garage to amend FY 1997 Budget to reflect FY96 encumbered monies in the amount of $12, 000 . 00 be 3 approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-89 dated September 23 , 1996 in the amount of $2, 679, 289 . 04, be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 6 : 08 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk