HomeMy WebLinkAbout09/16/1996 FINANCE COMMITTEE
September 16, 1996
5 : 10 p.m.
Large Conference Room
Members present : Chairperson Mollenhoff, Krizek, Getty.
Moved by Getty, seconded by Krizek that the Agenda, as amended, be
approved. Ayes : Three. Motion carried.
Moved by Getty, seconded by Krizek that the Minutes of September 9,
1996, as proposed, be approved.
The request of the Police Chief for authorization to purchase five-
part Iowa Uniform Citation and Complaint Forms from G.A. Thompson
at a cost of $1, 500 . 00 was reviewed. Bids were solicited from four
local and three out-of-town vendors and only G.A. Thompson of
Dallas, Texas submitted a bid. These are complicated forms which
change almost annually by action of state legislation. The
Thompson Company automatically updates the forms to comply with
state laws. G.A. Thompson submitted a bid of $1, 500 . 00 for 400
books, plus shipping. Moved by Krizek, seconded by Getty that said
request be approved. Ayes : Three . Motion carried.
The request of the Associate Engineer to purchase three new CAD
stations and upgrade current software at a cost of $20, 394 . 85 was
reviewed. This request was reviewed and approved by the Computer
Technical Review Committee on September 4, 1996 . The computers and
software are necessary for the Engineering Department to do street
reconstruction design. The current computers and software are not
able to be used with the total station that the department
purchased last spring. The total station is used for surveying
streets for reconstruction. The computers and software are part of
the overall computer plan for the city. The purchase of the
computers and software will be funded through Local Option Sales
Tax and Road Use Tax Fund. Moved by Getty, seconded by Krizek that
said request be approved. Ayes : Three . Motion carried.
The request of the Building Official to purchase ten new
workstations at a total estimated cost of $25, 736 . 00 was reviewed.
The Computer Technical Review Committee reviewed and recommended
approval of this purchase on September 4, 1996 . The new equipment
will have the necessary hardware to run Windows 95, which is the
base for the upgrade to the permit system. Funding for the ten
workstations is available through General Obligation Bonds . Moved
by Getty, seconded by Krizek that said request be approved. Ayes :
Three. Motion carried.
The request of the Superintendent of Sanitation and Recycling to
purchase a computer at a cost of $2, 100 . 00 was reviewed. Recently,
the computer used by a clerk for data entry failed. This system is
to be used for the CART database and work order management system
for road repair. The Computer Technical Review Committee reviewed
and recommended approval of this purchase on September 4 , 1996 .
Funding for the estimated cost of $2, 100 . 00 is available in the
Sanitation budget . Moved by Getty, seconded by Krizek that said
request be approved. Ayes : Three . Motion carried.
The request of the Recreation Director for pre-authorization to
expend $1, 000 . 00 to purchase 60 pairs of rental skates for skating
lessons and public skating sessions be approved. Ayes : Three .
Motion carried.
Moved by Getty, seconded by Krizek that the request of the City
Clerk for pre-authorization to expend $11, 275 . 00 to purchase boiler
and machinery insurance be approved. Ayes : Three. Motion
carried.
Moved by Getty, seconded by Krizek that the request of the
Recreation Director for pre-authorization to expend $3, 640 . 00 to
purchase basketball shoes for the Mayor' s Youth Initiative
sponsored by the Midnight Basketball League program be approved.
Finance Committee
September 16, 1996
Page 2
Councilperson Getty stated that if the deadline is not met next
year, the purchase will not be approved. Councilperson Mollenhoff
commented that the revised request had improved documentation but
that the request is after the fact . Ayes : Three . Motion carried.
Moved by Krizek, seconded by Getty that the request of the
Superintendent of Sanitation & Recycling to transfer $2, 500 . 00 from
Line Item 2110 (Machinery) to Line Item 2106 (Computers) be
approved. Ayes : Three . Motion carried.
Moved by Krizek, seconded by Getty that the request of the
Administrative Director to transfer $2, 155 . 00 to Human Rights
Budget and $2, 775 . 00 to Engineering Department Budget from the
Building Maintenance Budget be approved. Ayes: Three. Motion
carried.
Moved by Krizek, seconded by Getty that the request of the Fire
Chief to transfer $1200 . 00 from Line Item 3873 (Reimbursement for
Services) to Line Item 1315 (Education/Training Service) ; transfer
$4697 .42 from Line Item 3875 (Salary Reimbursement) to Line Item
1114 (Time & Half) ; transfer $8, 500 . 00 from Line Item 3875 (Salary
Reimbursement) to Line Item 1111 (Salaries-Regular) ; transfer
$110 . 86 from Line Item 3800 (Miscellaneous Revenue) to Line Item
1400 (Utilities) ; transfer $100 . 00 from Line Item 3830
(Contributions) to Line Item 1335 (Information and Education) be
approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that Bills Payment, as contained
in Schedule AP640, pp. 1-69, dated September 16, 1996 in the amount
of $1, 993, 292 .43, with Councilperson Mollenhoff abstaining on PV
20435 in the amount of $2, 190 . 00, be received, placed on file and
forwarded to the full council for approval . Ayes : Three. Motion
carried.
With no further business before the committee, it was moved by
Getty, seconded by Krizek that the meeting be adjourned at 5 :35
p.m. Ayes : Three. Motion carried.
Susan Fangman
City Clerk