HomeMy WebLinkAbout09/09/1996 FINANCE COMMITTEE
September 9, 1996
5 :40 p.m.
Large Conference Room
Members present : Chairperson Mollenhoff, Krizek, Getty.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be
approved. Ayes : Three. Motion carried.
Moved by Getty, seconded by Krizek that the Minutes of September 3 ,
1996, as proposed, be approved. Ayes : Three. Motion carried.
The bid in the amount of $19, 970 . 00 from Environmental Controls for
replacement controls for air handlers 1, 2, 4 and 5 at the Five
Sullivan Brothers Convention Center was reviewed. This is a State
Controlled Contract price. This is pricing guaranteed to all
governments as the lowest set price for the industry. Funding is
available in the Building Improvements line item and can be
reimbursed from the Energy Conservation Fund should the city
finalize a contract amendment with the Center Management . The
Building & Grounds Committee approved this request at the September
3 , 1996 meeting. Moved by Getty, seconded by Krizek that the bid
from Environmental Controls in the amount of $19, 700 . 00 for
replacement controls for air handlers 1, 2 , 4 and 5 at the Five
Sullivan Brothers Convention Center be approved. Ayes : Three .
Motion carried.
The request of the Building Official for authorization to purchase
ADA signage for City Hall, Public Library, Recreation Center, Five
Sullivan Brothers Convention Center and Carnegie Annex at a cost
not to exceed $3, 433 . 88, using ADA funds, was reviewed. Sign
Effect and Sandee' s Limited were solicited as design/installation.
Sign Effect wanted an architect to design the project and they
would install items . Sandee' s presented a completed design/install
package for a cost not to exceed $3 , 433 . 88 . Moved by Getty,
seconded by Krizek that said request be approved. Ayes : Three .
Motion carried.
The request of Building Maintenance for authorization to purchase
ADA fire alarm and notification system for City Hall at a cost not
to exceed $10, 129, using ADA funds, was reviewed. Two bids were
received. It was the recommendation of the Building Official that
the bid of Reliable Systems at a cost not to exceed $10, 129 be
approved. Moved by Getty, seconded by Krizek that said request be
approved. Ayes : Three. Motion carried.
The request of the Superintendent of Traffic Operations for
authorization to upgrade traffic signal system computer was
reviewed. Traffic Operations is currently using a 386 standalone
computer with no tape backup and no CD ROM. This computer is
linked by modem to controllers at various intersections throughout
the city and used exclusively to monitor and regulate traffic flow.
The computer and software has been recommended by Brown Traffic
Products as it will be compatible with their equipment . Brown
Traffic Products supplies the city with the majority of the traffic
signal equipment purchased by the city. The upgrade is part of the
computer plan for the Traffic Operations Department . The estimated
cost for the upgrade is $5, 000 and funds are available in the Road
Use Tax Budget . The Computer Technical Review Committee reviewed
and approved this request . Moved by Getty, seconded by Krizek that
said request be approved. Ayes : Three . Motion carried.
The request of the City Planner to approve the contract with
Ernster & Co. to extend water line in Northeast Industrial Park,
Lot 9, at a cost not to exceed $3, 500 was reviewed. This request
involves installing a service line under Bishop Street to the east
property line. The City Planner recommended approval so that the
city will not have to tear up the street again. Moved by Getty,
seconded by Krizek that said request be approved. Ayes : Three.
Motion carried.
Finance Committee
September 9, 1996
Page 2
Moved by Getty, seconded by Krizek that the request of the Police
Chief for pre-authorization to expend $3 , 622 for supplies needed
for 1996-97 school year for D.A.R.E. Program for junior and senior
high school students be approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that the request of the
Superintendent of Traffic Operations for pre-authorization to
expend $2, 100 to replace damaged cable between Sears Drive and
Penneys Drive on San Marnan Drive be approved. Ayes : Three.
Motion carried.
The request of the Recreation Director for pre-authorization to
expend $3 , 640 for basketball shoes for the Mayor' s Youth Initiative
sponsored Midnight Basketball Program was reviewed.
It was moved by Krizek, seconded by Getty that the Chairperson send
a letter reminding Department Heads the need for competitive bids
and that appropriate bidding procedures be followed. Ayes : Three.
Motion carried.
Moved by Krizek, seconded by Getty that Bills Payment, as contained
in Schedule AP640, pp. 1-53 , dated September 9, 1996 in the amount
of $1, 147, 888 . 29, be received, placed on file and forwarded to the
full council for approval . Ayes : Three. Motion carried.
With no further business before the committee, it was moved by
Getty, seconded by Krizek that the meeting be adjourned at 6 : 09
p.m. Ayes : Three. Motion carried.
Susan Fangman
City Clerk