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HomeMy WebLinkAbout08/12/1996 FINANCE COMMITTEE August 12, 1996 3 : 15 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the Minutes of July 22, 1996, as proposed, be approved. Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to seek bids for three new pickup truck vehicles was reviewed. The trucks will replace older model vehicles and will be used by foremen in the department . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The request of the Superintendent of Water Pollution/Flood Control for authorization to seek bids for two portable concrete mixer units was reviewed. They will be gasoline powered for use at remote areas and equipped with 2 inch ball hitches for towing by service vehicle. The mixers will replace two old units and will be utilized for reconstruction/construction projects in collection systems maintenance . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The following bids received for a replacement check valve for Garden Lift Station were reviewed: Bidder Bid Amount Schimberg Company $1, 431 . 00 Mellen & Associates, Inc. $1, 562 . 00 Mueller Co. $1, 600 . 00 It was the recommendation of the WP/FC CS/M Supervisor that the low bid of Schimberg Company in the amount of $1, 431 . 00 be approved. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three . Motion carried. The request of the Fire Chief for authorization to proceed with building a pump test pit to be located at the Hazardous Material Regional Training Center was reviewed. The Fire Department will do the construction of the project . Costs would be for materials such as concrete, wall forms, manhole covers, and dry hydrant systems . The pump testing facility will also serve as a confined space training structure. The pump testing pit will be ten foot deep, twelve foot long and ten foot wide with an attached seven foot 24" diameter tube that ties into a 48" manhole. Estimated cost for materials is $6, 000, and the project will be funded through the General Obligation Bonds . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief for authorization to purchase two computers from Dell be approved. Ayes : Three . Motion carried. The following bids received for a copier for Fire Rescue were reviewed: Bidder Bid Amount Automated Business Products $219 .49 per month for 36 months for a Sharp SF-2022 Advanced Systems $227 . 53 per month for 36 months for a Cannon 4050 Both provide a service and supply contract at $0 . 011 times 7, 200 copies per month at a cost of $79 . 20 for the service contract . It was the recommendation of the Fire Chief that the bid of Finance Committee August 12, 1996 Page 2 Automated Business Products for a Sharp SF-2022 for $219 .49 per month for 36 months plus the service contract of $79 . 20 per month be approved. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. The request of the Deputy City Clerk for authorization to seek bids for cash register, software and printer for the West Fifth Street/Convention Center ramp was reviewed. The cash register is used by the parking cashiers for all daily transactions at the ramp. The cash register controls the exit gate, issues receipts and provides reports that would allow staff to more closely monitor each transaction. Purchase of a new cash register was budgeted for in FY 1997 . It was moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The following bids received for F.Y. 1996 Riprap Cut Stump Treatment were reviewed: Bidder Bid Amount Control Services $16, 350 . 00 All Seasons Tree Service $19, 000 . 00 It was the recommendation of the Associate Engineer that the low bid of Control Services in the amount of $16, 350 . 00 be approved. Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that an invoice from RUST Environment & Infrastructure in the amount of $41, 350 for engineering services for runway and terminal project at the Airport be approved for payment . Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that an invoice from AD-FAX, Inc. in the amount of $23 , 605 . 50 for advertising costs be approved for payment . Ayes : Three. Motion carried. The request of the Assistant Superintendent of Streets for authorization to seek bids for deicing salt for the upcoming winter season was reviewed. The city will be doing a joint purchase with the City of Cedar Falls as we have done in the past . The city bid 4, 100 tons last year but actually used 4, 700 tons . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Assistant Superintendent of Streets for authorization to seek bids for removal of snow in the downtown area for the upcoming snow season be approved. Ayes : Three. Motion carried. The request of the Administrative Director for authorization to purchase computer virus protection for City Hall and Fire Department Networks was reviewed. Recent damaging attacks by computer viruses has prompted the CJIS group to recommend network virus protection be installed on all city and country servers connected to the CJIS network, which includes the servers in City Hall, Police, Fire and Community Development . The Police Department is participating in the CJIS joint effort, but CJIS has decided not to include the Fire Department or City Hall . Community Development is currently in a conversion from a Novell server to a Windows NT server and will address the virus protection at a later date. CJIS solicited recommendations from R.A. Snyder and AMT consulting companies, and they both recommended McAfee Netshield for file servers . A wide area network 100 user license cost $1, 415 . 00 . Based on the number of concurrent users on each system, the Fire Department would contribute 25 percent of the cost . The cost is to be paid as follows : Infrastructure Management will pay $1061 . 25, and the Fire Department will pay $353 . 75 . The request has been reviewed and approved by the Computer Technical Review Committee. Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. Finance Committee August 12, 1996 Page 3 Moved by Getty, seconded by Krizek that the request of the Police Chief for authorization to purchase tools for use by inmates on city clean-up projects be approved. With the approval of the mover and seconder the above motion was withdrawn. Moved by Getty, seconded by Krizek that said request be tabled until the Police Chief provides a list of the projects. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to clean all the carpeted areas at the Recreation Center at a cost of $1, 999 . 00 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to strip and refinish all hard surfaced areas at the Recreation Center at a cost of $3 , 080 . 00 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to purchase three row - 15 foot bleaches with galvanized frames and seats at a cost of $2, 680 . 00 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $7, 200 . 00 for the annual support for the Black Hawk Tennis Club for the Youth Tennis Lesson Program be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $1, 034 . 01 for transportation costs for River Hills Day Camp Program be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Airport Office Manager for pre-authorization to expend over $1, 000 . 00 to change the lock and key systems on doors and gates and over $1, 000 . 00 for the fence additions to upgrade the airport security category be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to transfer balance of $2, 862 . 50 in Line Item 1335 (Public Information/Education) from FY 1996 Budget to FY 1997 Budget be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Police Chief to decrease Line Item 1130 (Employee Benefit Reimbursement) and increase Line Item 1710 (Claims and Contingencies) in the amount of $1, 500 . 00 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-57 dated August 12, 1996 in the amount of $1, 275, 989 . 96, with Councilperson Mollenhoff abstaining on 19984 in the amount of $2, 310, be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the Recreation Director be authorized to order tee-shirts for youth participants in basketball and flag football at a cost of $1, 760 . 00, but the formal pre- authorization request be placed on August 19, 1996 Finance Committee agenda. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 3 :40 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk