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HomeMy WebLinkAbout07/01/1996 FINANCE COMMITTEE July 1, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the Minutes of June 24, 1996, as proposed, be approved. Ayes : Three. Motion carried. Bids received for ammunition for the police department were reviewed. It was the recommendation of the Police Chief that the following bids received for New Factory Ammunition be accepted: Bidder Description Bid Amount Sunset Federal 223 . 69ga BTHP $224 . 00 Sunset Federal 12ga. HSS 23/4in $ 82 . 50 Sunset Federal 12ga. #1 Buck $ 82 . 50 P. Delta Winchester 180gr 40 S&W $257 . 25 P. Delta Winchester 165gr 40 S&W $253 . 70 Striechers Federal 308s Cal Match $268 . 00 Sunset Federal 9mm 124gr Hyda Shok $274 . 50 Ultramax Winchester 180gr FMJ 40 Cal $158 . 00 Sunset Federal A. Eagle 165gr 40 Cal $162 . 20 P. Delta Winchester 9mm 115gr FMJ $138 . 08 It was the recommendation of the Police Chief that the following bids received for Reloaded Ammunition be accepted: Bidder Description Bid Amount Ultramax 38 Reloads new Brass $ 72 . 00 Striechers 38 Reloads our Brass $ 84 . 00 Ultramax 223 cal 68gr $185 . 00 Ultramax 223 cal 52-55gr $145 . 00 Ultramax 9mm reloaded FMJ $100 . 00 Moved by Getty, seconded by Krizek that the above bids be approved. Ayes : Three. Motion carried. Proposals received for sandblasting and tuckpointing to prepare the lobby floor at the Five Sullivan Brothers Convention Center were reviewed. Proposals were solicited from several companies with only three vendors responding. C & C Welding and Sandblasting was the low bidder for the blasting and Vinton Tuckpointing was the low bidder on the tuckpointing. Vinton Tuckpointing would like to rebid the tuckpointing once the sandblasting is complete . They are not comfortable with their bid for tuckpointing if they cannot control the sandblasting. It was the recommendation of Building Maintenance to accept the low bid in the amount of $3, 950 . 00 from C & C Welding and Sandblasting for the sandblasting and to allow Vinton Tuckpointing to rebid the tuckpointing once the sandblasting is complete. Moved by Getty, seconded by Krizek that the bid of C & C Welding in the amount of $3, 950 . 00 for sandblasting be approved and that if less than 25 percent tuckpointing is needed, approve the bid of Midwest Tuck for an amount not to exceed $7, 000 . Ayes : Three. Motion carried. The request of Building Maintenance for authorization to replace the bird netting on the Park Avenue side of the Five Sullivan Brothers Convention Center was reviewed. The exposed roof trusses and canopy design of the center has created a problem with roosting birds since the facility was constructed. Owl and snake decoys have been used to frighten birds with no success . Roost No More was tried, but results were not satisfactory. Nylon fabric netting was installed several years ago and seems to be the best solution. Heavy grade fabric is used on the Jefferson, 4th and Commercial Finance Committee July 1, 1996 Page 2 Streets sides which seems to be holding up well after three years of service. Aable Pest Control has quoted a price of $2, 284 . 00 to recover the Park Avenue side. It was the recommendation of Building Maintenance to replace the medium grade fabric netting with a heavy duty nylon bird netting at a cost not to exceed $2, 284 . 00 . Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. The request of Building Maintenance for authorization to purchase a replacement domestic water heater at the Five Sullivan Brothers Convention Center was reviewed. The building heating plant supplies source heat for the domestic hot water during the heating season. A secondary water heater was installed in 1988 to supply supplemental hot water during the summer months so they could operate the boiler at a lower temperature. The heater has developed leaks in the tank and is in an unsafe condition. Adequate hot water is required to operate the center' s food preparation services . Quotes were requested from three vendors with Plumb Tech submitting the only proposal at a cost of $7, 750 . 00 for replacement of the heater, additional piping and a circulation pump to bring the installation up to code . It was the recommendation of Building Maintenance that the quote from Plumb Tech in the amount of $7, 750 . 00 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. The request of Building Maintenance for authorization to purchase building controls for the Five Sullivan Brothers Convention Center was reviewed. The original equipment controls and valves were manufactured and maintained by Honeywell . In 1987 Holiday Inn signed a $30, 000 per year mechanical maintenance agreement with Landis Gyre Powers. Under this agreement most of the Honeywell controls were disabled and replaced with Powers controls . Under the terms of a lease amendment signed with the city in 1993 , Holiday Inn canceled the maintenance agreement in January 1995 as it would be the responsibility of the city to provide 100 percent of maintenance for the center. The city chose not to renew the agreement . Building Maintenance has manually regulated valves, motors and dampers for the past year, evaluating the extent of repairs and replacements necessary to return all equipment to like- new condition. The existing building controls are pneumatic. There have been three component change-outs during the life of the building. The old system components and air lines were not removed during these installations. It is difficult to trace lines and there are many air leaks in the system since most of the inoperable devices are still on building control pressure. There are three control panels operating the air handlers in the penthouse. These panels transfer the electronic messages from the computer into pneumatic signals to the actuators and electronic messages from the machines sensors to the computer for processing. Panel #1 which serves air handler #3 , rooms 21, 22, 23 and the food service corridor, failed two weeks ago. Environmental Control System is the only supplier of electronic controls that will integrate with Powers controls without purchasing additional software. Environmental Control Systems has proposed the replacement of panel #1, room thermostats and the installation of high level panel at the installed cost of $10, 970 . 00 . It was the recommendation of Building Maintenance that the proposal from Environmental Control Systems in the amount of $10, 970 . 00 for the replacement of panel #1 and a high level panel for the Five Sullivan Brothers Convention Center be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation & Recycling to purchase four 300 gallon and two 400 gallon garbage containers at a total cost of $1, 623 . 00 be approved. Ayes : Three. Motion carried. Finance Committee July 1, 1996 Page 3 Moved by Getty, seconded by Krizek that the request of the Building Official for authorization to purchase a computer at a cost not to exceed $2, 150 . 00 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $120 . 00 for 709 W. 3rd Street be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $180 . 00 for 711 W. 5th Street be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $1, 389 . 00 for electrical panels for the Young Arena be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $1, 275 . 00 for air conditioner repairs in the East Wing at the Recreation Center be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 : 09 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk