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HomeMy WebLinkAbout06/24/1996 FINANCE COMMITTEE June 24 , 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of June 17, 1996, as proposed, be approved. Ayes : Three. Motion carried. The following bids received for Eldora Road Box Culvert replacement were reviewed: Bidder Total Bid Lehman Trucking & Excavating $15, 785 . 50 Denver Construction $17, 065 . 00 Rampart Corporation $18, 410 . 00 PCI, Inc. $22, 585 . 00 Watco Construction Inc . $23 , 711 .25 Cedar Valley Corporation $32, 132 . 50 It was the recommendation of the Associate Engineer that the low bid from Lehman Trucking & Excavating in the amount of $15, 785 . 50 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. The request of the City Planner for authorization to purchase a domestic hot water supply tank for Ridgeway Towers was reviewed. In 1984-85 Ridgeway Towers Senior Citizen Housing, 225 W. Ridgeway, was converted from an all electric building to a gas powered TRIAD boiler heating system and domestic hot water heater with a circulating supply tank was installed using HUD CIAP grant funding. The hot water supply tank recently developed a leak and a temporary patch was made. It was discovered that there was not a shut off to . by-pass the tank should the patch fail before the replacement tank arrives . This was corrected and the new tank, which is custom built for this application, was ordered. The price of the new tank per estimate from Young Plumbing and Heating is $2, 000 . 00 . It is anticipated that it will be 6-8 weeks before it will be delivered. Moved by Getty, seconded by Krizek that said request be approved. Ayes: Three. Motion carried. The request of Building Maintenance for authorization to recarpet rooms 10-13 at the Five Sullivan Brothers Convention Center with broadloom carpet at a cost not to exceed $7, 504 . 00 was reviewed. Building Maintenance solicited proposals from three carpet vendors . Maintenance requests broadloom carpet rather than the carpet squares previously installed as broadloom of equal quality is less expensive than squares . Moved by Krizek, seconded by Getty that said request be approved, pending approval of the Building & Grounds Committee. Ayes : Three . Motion carried. The following bids received for two grease traps at the Five Sullivan Brothers Convention Center were reviewed. Bidder Bid Amount Young Plumbing & Heating $10, 162 . 00 Plumb Tech Inc. $ 3 , 992 . 00 J & L Plumbing No Bid It was the recommendation of Building Maintenance that the low bid of Plumb Tech in the amount of $3, 992 . 00 for the replacement of the food preparation area grease trap and the elimination of the dishroom grease trap be approved. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. Finance Committee June 24, 1996 Page 2 The request of Building Maintenance for authorization to replace two waste extraction pumps at the Five Sullivan Brothers Convention Center was reviewed. Proposals were solicited and received from Electric Pump at a cost of $5, 346 . 00 and Plumb Supply at a cost of $5,400 . 00 . Electric Pump is the manufacturer outlet for Flygt pump. Water Pollution Control maintenance staff have agreed to install the replacement pumps . It was the recommendation of Building Maintenance that two Flygt pumps be purchased from Plumb Supply at a cost of $5, 400 . 00 . Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. The request of the Human Rights Director for authorization to contract for Conflict Resolution Training services was reviewed. The Human Rights Commission will host a 32 hour Mediation Training Program. The training is specifically designed to teach 40 people community based conflict resolution strategies . Those who complete the training will be able to assist the police department, fire department and several neighborhood groups with miscommunication and neighborhood conflict issues . Certified trained mediators should reduce the time public safety officers would have to spend on conflict issues and increase the amount of time focused on real public safety issues . It was the request of the Human Rights Director to contract with the Iowa Mediation Service to provide the training on June 20, 21, 27 and 28 . The cost per person to attend the training will be $220 . 00 . The city' s financial obligation will be $2, 860, which covers the cost of eight commissioners, four staff members and one staff volunteers . The remaining 27 slots will be filled by other interested organizations. It was moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The request of the City Clerk for authorization to renew the General Liability, Auto Liability and Umbrella Liability insurance policy with St . Paul Fire & Marine Insurance was reviewed. St . Paul has provided a renewal premium which is $11, 223 less than last year' s contact with no change in policy coverage, deductibles or limits. It was the recommendation of the City Clerk that the umbrella liability coverage limit be increased from $1, 000, 000 to $2, 000, 000 for an additional cost of $13, 166 . The total cost for the General Liability, Auto Liability and Umbrella is $305, 428 . Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $120 . 00 for 220 Commercial Street be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Traffic Operations for pre-authorization to expend $1, 672 . 00 to replace damaged signal interconnect on San Marnan Drive be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $2, 800 . 00 to replace one bank of filters at Byrnes Park pool be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the City Clerk to carry-over $18, 000 in Line Item 1376 (Office Equipment) to purchase a copier be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Library for various line item adjustments, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three . Motion carried. Finance Committee June 24, 1996 Page 3 Moved by Getty, seconded by Krizek that the request of the Human Rights Director to decrease the following line items : Line Item 1111 (Salaries) in the amount of $1, 226, Line Item 1311 (Accounting) in the amount of $307, Line Item 1311 (Legal Services) in the amount of $1, 027, Line Item 1342 (Transportation) in the amount of $200, Line Item 1343 (Postage) in the amount of $235, Line Item 1392 (Subscriptions) in the amount of $280; and to increase the following line items : Line Item 1345 (Travel Official Business) in the amount of $29, Line Item 1315 (Education & Training) in the amount of $2, 860, Line Item 1346 (Travel- Training) in the amount of $6, Line Item 1376 (Office Equipment Repair) in the amount of $100, Line Item 1561 (Office Supplies) in the amount of $280 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Traffic Operations to decrease Line Item 1521 (Electorial Supplies) and increase Line Item 1561 (Office Supplies) in the amount of $210; decrease Line Item 1387 (Radio Equipment) and increase Line Item 1344 (Telephone Service) in the amount of $26; decrease Line Item 2125 (Traffic Signal Equipment) and increase Line Item 1573 (Safety Equipment) in the amount of $50; decrease Line Item 7910/1521 (Electrical Supplies) and increase Line Item 7910/1400 (Utilities) in the amount of $2, 850 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to decrease Line Item 1377 (Radio Equipment Repair) and increase Line Item 1561 (Office Supplies) in the amount of $1, 668 . 00 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Building Official for various line item adjustments, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control for various line item adjustments, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to decrease Line Item 2130 (Rescue Equipment) in the amount of $1, 300 . 00; decrease Line Item 1574 (Parts, Safety Equipment) in the amount of $900 . 00; decrease Line Item 1541 (Janitorial Supplies) in the amount of $500 . 00; decrease Line Item 1513 (Computer Apparatus) in the amount of $200 . 00 and increase Line Item 1569 (Replacement Parts, Vehicles) in the amount of $2, 900 . 00 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-114 dated June 24, 1996 in the amount of $1, 258, 260 .48, be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 : 21 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk