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HomeMy WebLinkAbout06/17/1996 FINANCE COMMITTEE June 17, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. It was moved by Getty, seconded by Krizek to approve the agenda as amended. Ayes : Three . Motion carried. It was moved by Getty, seconded by Krizek to approve the minutes of June 10, 1996 . Ayes : Three. Motion carried. It was moved by Getty, seconded by Krizek to discuss item number seven under new business as the last item on the agenda. Ayes : Three . Motion carried. Bids received for implementation of a new Ethernet network for the Housing and Community Development offices were reviewed. Bids were taken by the Information Services department and the lowest price taken on each item. Four different vendors will be awarded low bid for products on the bid list . It was moved by Getty, seconded by Krizek to approve the recommendations on bids received for the Ethernet Network computer equipment from the Housing Block Grant Manager. Ayes : Three. Motion carried. The request of the Fire Chief to purchase a Plasma Cutter to use in the restoration of fire apparatus was reviewed. Moved by Krizek, seconded by Getty to approve the bid by Superior Welding for a used cutter at a cost not to exceed $1, 500 . 00 . Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty to approve the request of the Water Pollution Flood Control Department to purchase a replacement stem for flood gate B2 from Utility Equipment for $1, 090 plus freight . Ayes : Three. Motion carried. The Building Maintenance request for repairs to the Five Sullivan Center dish machine was reviewed. The Goodwin Tucker Group is the only authorized vendor and estimates the repair to cost $5, 699 . However additional repairs may be needed after the machine is opened for service. It was moved by Krizek, seconded by Getty to authorize repairs to the dish machine by Goodwin Tucker in an amount not to exceed $6, 500 . Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek to authorize the repair to full service for twenty-three pieces of kitchen equipment for the Five Sullivan Center at estimated cost of $11, 386 . 21 . Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek to approve the request of the Superintendent of Central Garage to seek bids for assorted truck purchases . Ayes : Three . Motion carried. The request of the Police Chief for authority to enter into a field training officer seminar contract was discussed. The department is planning to host a field training officer school with Bruce Sokolove, M. S. being brought in as the trainer. There will be no cost for hosting the seminar and two free slots will be allowed to the City with an additional free slot for every five slots filled by outside departments. Moved by Krizek, seconded by Mollenhoff to approve the request to enter into the contract to host a Field Training Officer Seminar. Ayes : Two. Nays : Getty. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief for pre-authorization to expend $2, 916 . 00 for rubber treads, landing tiles and risers, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation Director for pre-authorization to expend $1, 715 . 00 for the annual ice painting of Young Arena by R&R Specialties, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Human Rights Director for pre-authorization to expend $2, 860 . 00 for mediation certification training, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Traffic Operations for pre-authorization to expend $2, 126 . 64 for 25 pair of 19 gauge cable, be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Central Garage for authorization to carry forward funds in the amount of $12, 000 in Line Item 1371 (Building Maintenance) for painting the Central Garage be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Central Garage to transfer $2, 823 . 00 from 1571 (Equipment Parts) to the following line items : $30 . 00 to Line Item 1343 (Postage) , $975 . 00 to Line Item 1344 (Telephone) , $640 . 00 to Line Item 1376 (Office Equipment) , $50 . 00 to Line Item 1533 (Gasoline) , $745 . 00 to Line Item 1555 (Tools/Equipment) , $373 . 00 to Line Item 1575 (Metal Supplies) , $10 . 00 to Line Item 1578 (Tool Allowance) , be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution Flood Control to transfer $2, 000 . 00 from 5200/1513 (Chemicals) to Line Item 5600/1571 (Equipment Parts) , be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation Director for numerous line item amendments, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Library for numerous line item amendments, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Sanitation & Recycling for numerous line item amendments, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three . Motion carried. It was moved by Krizek, seconded by Getty that Bills Payment, as contained in AP640, PP. 1-74, dated June 17, 1996 in the amount of $756, 740 . 17, a copy of which is on file in the City Clerk' s office, be received, placed on file and forwarded to the full council for review. Ayes : Three . Motion carried. Councilperson Getty requested that the Waterloo Convention & Visitor' s Bureau payment of excess Hotel/Motel tax funds be paid on next week' s bills payment . The need to write manual warrants to comply with the Koll contract was discussed. It was moved by Krizek, seconded by Getty to inform Koll that bills submitted after the tenth of the month will be addressed the next month from this date forward. Ayes : Three. Motion carried. Finance Manager Bruce Meisinger provided a summary of the FY95 audit findings for discussion by the finance committee . It was requested that policy be drafted for authorization of manual warrants and presented in draft form for comments to the finance committee. t Krizek requested the Airport staff develop closure on the airport audit exceptions cited by the end of July. Kim Bakker, Airport Office Manager, indicated that steps would be taken to finalize the recommendations . Most of the other findings involve issues being addressed in the conversion to Generally Accepted Accounting Principles and the new financial software system in place. With no further discussion it was moved by Getty, seconded by Krizek to adjourn the meeting at 5 :44 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk