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Home My WebLink About06/10/1996 FINANCE COMMITTEE June 10, 1996 4 :30 p.m. Large Conference Room Members present : Krizek, Getty. Members absent : Mollenhoff . Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the Minutes of June 3, 1996, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Bids received for radio maintenance contract were reviewed. Bid packages were sent to Radio Communications Company Inc . and Racom Corporation. It was the recommendation of the Police Chief that the low bid of Radio Communications Inc. be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for concrete compression machine and accessories were reviewed: Bidder Bid Amount Boart Longyear $7, 495 . 00 Capital Products, Inc. $8, 080 . 00 It was the recommendation of the City Engineer that the low bid of Boart Longyear in the amount of $7, 495 . 00 be approved. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of Building Maintenance for authorization to install a pressure reducing valve on the chiller installation at the Young Arena was reviewed. The valve will protect the regulating valve from the type of premature failure that caused the water loss experienced last winter. The Water Works is not capable of supplying or installing this equipment so it is necessary to contract the work. Young Arena has scheduled June 18, 1996 as start-up date for the chiller system. Building Maintenance has notified three plumbing contractors with valve specifications and they are working out sizing and location requirements for the installation. It is anticipated that the installation will be less than $2, 500 . 00 depending on the size required and its location in the system. Moved by Getty, seconded by Krizek that said request to purchase pressure reducing valve on the chiller installation at the Young Arena at a cost not to exceed $2, 500 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following quotes received for a stationary car wash for the Water Pollution Control Plant were reviewed: Bidder Bid Amount Hotsy Equipment $4, 313 . 70 Car Wash Consultants Inc . $8, 995 . 00 Hydro Spray $4, 575 . 00 It was the recommendation of the Water Pollution/Flood Control CS/M Supervisor that the low bid of Hotsy Equipment in the amount of $4, 313 . 70 be approved. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Director of Aviation for authorization to repair broken up paving in front of the west T hangars at a cost of $4, 980 . 00 be approved. Ayes : Finance Committee June 10, 1996 Page 2 Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief for authorization to transfer certain used radio equipment to other city departments and sell remaining used equipment to Radio Communications Co. for the amount of $3, 387 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Housing/Block Grant Manager for authorization to seek bids for computer network equipment for the Housing and Community Development offices be approved and letters be sent to other entities to see if they wish to join the bidding process be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the City Engineer for authorization to purchase computer program for use in viewing and printing aerial photos and a laser printer was reviewed. The price for the software is $995 . 00 and is only available from one vendor. The following quotes were received for a laser printer: Iowa Business Machine-- $1, 740 . 00, and Apex Technologies--$1, 739 . 00 . The Computer Technical Review Committee approved the purchase of the printer from Iowa Business Machine at a cost of $1, 740 . 00 . Moved by Getty, seconded by Krizek that the request to purchase software at a cost of $995 . 00 and a laser printer at a cost of $1, 740 . 00 from Iowa Business Machine be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for a HP Laserjet 5M laser printer for Information Services were reviewed: Bidder Bid Amount Iowa Business Machines $1, 740 . 00 Apex Computer Systems $1, 739 . 00 This purchase was reviewed and approved by the Computer Technical Review Committee. Moved by Getty, seconded by Krizek that the bid of Iowa Business Machines in the amount of $1, 740 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for authorization to purchase a computer, printer and software for the bookkeeper at a cost of $3 , 931 . 00 and a computer and software for the Art Department at a cost of $2, 934 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for the purchase of computer equipment, software, fax/modem and a portable tape drive for the Waterloo Airport were reviewed: Bidder Bid Amount Dell $4, 730 . 00 Gateway $4, 114 . 00 Warren Computer Systems $5, 244 . 00 Iowa Business Machines $6, 670 . 00 Ditto 800 MB Portable Tape Drive $ 149 . 00 TR-1 Travan Data Tapes $ 28 . 95 It was the recommendation of the Waterloo Airport that the bid of Gateway in the amount of $4, 114 . 00 for computer and accessories, the purchase of one Ditto 800 MB Portable Tape Drive at a cost of $149 . 00 and TR-1 Travan Data Tapes in the amount of $28 . 95 be approved. The Computer Technical Review Committee reviewed and recommended approved for said purchases . Moved by Getty, seconded Finance Committee June 10, 1996 Page 3 by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $60 . 00 for 2837 E. 4th Street be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the Finance Manager for authorization to seek bids for a copier for the Clerk/Finance office be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $5, 284 . 50 for labor and materials for construction of Junior Art Gallery exhibition for 1997 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $2, 100 . 00 for three overhead doors with glass windows for the South Hills be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $7, 164 . 00 for slide structure be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $3 , 190 . 00 for topdressing for golf course greens be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $1, 097 . 50 for grass seed be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director to decrease Line Item 1353 (Printing Expenses) and increase Line Item 1385 (Office Equipment) in the amount of $3 , 598 . 00 be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request for the Airport Office Manager to decrease Line Item 1313 (Legal Services) in the amount of $1, 500; decrease Line Item 1537 (Horticulture) in the amount of $1, 700; decrease Line Item 1555 (Equipment/Tools) in the amount of $500; increase Line Item 1386 (Computer Equipment) in the amount of $5, 500 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Building Official to transfer $50 from Line Item 1111 (Salaries) to Line Item 1113 (Longevity) ; transfer $4, 715 . 93 from Line Item 1123 (Disability Pay) to Line Item 1128 (Retirement Pay) ; transfer $1, 000 from Line Item 1111 (Salaries) to Line Item 1375 (Auto Equipment) ; transfer $500 from Line Item 1130 (Retirement Benefit) to Line Item 1561 (Office Supplies) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to transfer the following: $151 . 31 from Line Item 1335 (Info & Education) to Line Item 1114 (Time & Half) ; $7, 000 from Line Item 1111 (Salaries, Regular) to Line Item 1114 (Time & Half) ; $1, 500 from Line Item 1343 (Postage) to Line Item 1400 (Utilities) ; $64 from Line Item 1376 (Office Equipment Repair & Maintenance) to Line Item 1353 (Printing Service) ; $56 from Line Item 1377 (Radio Finance Committee June 10, 1996 Page 4 Equipment Repair) to Line Item 2122 (Radio & Communication Equipment) ; $500 from Line Item 1385 (Office Equipment) to Line Item 1561 (Office Supplies) ; $100 from Line Item 1513 (Chemicals) to Line Item 1355 (Wellness Program) ; $25 from Line Item 1522 (Light Bulbs) to Line Item 1598 (Hazardous Materials) ; $51 from Line Item 1535 (Hardware Items) to Line Item 1555 (Minor Equipment & Hand Tools) ; $217 from Line Item 1563 (Photo Supplies & Minor Equipment) to Line Item 1352 (Photographic & Copy Service) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the City Planner for numerous line item amendments, a copy which is on file in the City Clerk' s office, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the City Clerk to decrease Insurance budget Line Item 1139 (Workers Compensation Insurance) and increase Line Item 1361 (Tort Liability Insurance) in the amount of $7, 000; decrease Printing Service budget Line Item 1561 (Office Supplies) and increase Line Item 1376 (Office Equipment) in the amount of $13, 870; decrease Line Item 1111 (Salaries) and increase Line Item 1353 (Printing Services) in the amount of $5, 000; decrease Clerk/Finance budget Line Item 1780 (Election Expense) and increase Line Item 1351 (Advertising) in the amount of $2, 700 and decrease Line Item 1710 (Claims & Contingencies) and increase Line Item 1391 (Dues & Membership) in the amount of $1, 838; decrease Parking Enforcement budget Line Item 1344 (Telephone Service) and increase Line Item 1561 (Office Supplies) in the amount of $350; decrease Line Item 1311 (Accounting & Clerical Service) and increase Line Item 1131 (Health Insurance) in the amount of $5, 655 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the City Planner for the following amendments to Fund 830 : decrease Line Item 1382 (Building Improvement) and increase Line Item 1317 (Audit Expense) in the amount of $300; decrease Line Item 1111 (Salaries) and increase Line Item 1130 (Benefits Reimbursement) in the amount of $1, 500; decrease Line Item 1111 (Salaries) and increase Line Item 1128 (Retirement) in the amount of $500; decrease Line Item 1705 (HUD Refund Payment) and increase Line Item 2106 (Computer Equipment) in the amount of $25, 000; Fund 831 : decrease Line Item 1310 (Professional Services) and increase Line Item 1311 (Audit Expense) in the amount of $300; Fund 833 : decrease Line Item 1785 (Refund Payment HUD) and increase Line Item 2106 (Computer Equipment) in the amount of $10, 000; decrease Line Item 1310 (Professional Services) and increase Line Item 1390 (Contract Services) in the amount of $1, 000 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in AP640, pp. 1-82, dated June 10, 1996 in the amount of $2, 647, 950 . 63 , a copy of which is on file in the City Clerk' s office, be received, placed on file and forwarded to the full council for review and that payment of hotel/motel tax excess funds be held for two weeks . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 : 15 p.m. Ayes : Two. Absent : Mollenhoff . Motion carried. Susan Fangman City Clerk