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HomeMy WebLinkAbout06/03/1996 FINANCE COMMITTEE June 3 , 1996 4 :45 p.m. Large Conference Room Members present : Krizek, Getty. Members absent : Mollenhoff . Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of May 28, 1996, as proposed, be approved. Ayes : Three. Motion carried. The following bids received for accounting contracts for Section 8 and Public Housing were reviewed: Public Bidder Certificates Vouchers Housing Hawkins, Ash, Baptie & Co. $369 . 00 $376 . 00 $195 . 00 Kopsa, Sylvester & Associates $135 . 00 $145 . 00 $139 . 00 Lindsey and Co. , Inc . No Bid No Bid No Bid Wright, Darnell & Rector, PC No Bid No Bid No Bid It was the recommendation of the Housing Authority that the low bid of Kopsa, Sylvester & Associates be approved. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Bids received for uniform/clothing for the Police Department were reviewed. Bid packages were sent to Palace Clothiers, W & S LTD, Wertjes Uniforms, and Yore Uniform Shop. Palace Clothiers was the only vendor submitting a bid. A copy of the bid is on file in the City Clerk' s office . It was the recommendation of the Police Chief that the bid of Palace Clothiers be approved. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Bids received for crime laboratory supplies and photo processing and printing for the Police Department were reviewed. Bid packages were sent to Walden Photo, Lattin Color Lab and Magicolor. Walden Photo was the only vendor submitting a bid for the crime laboratory supplies, a copy of the bid is on file in the City Clerk' s office . It was the recommendation of the Police Chief that the bid of Walden Photo be approved. Bid packages for photo processing and printing were received from Walden Photo, Lattin Color Lab and Magicolor. It was the recommendation of the Police Chief that the low bid of Magicolor be approved, a copy of the bid is on file in the City Clerk' s office . Moved by Getty, seconded by Krizek that the bid of Walden Photo for the crime laboratory supplies and the bid of Magicolor for photo processing and printing be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the City Clerk to purchase timeclocks, software and maintenance agreement and a dedicated PC with tape backup was reviewed. The system will allow scheduling for city employees, punch in and out capabilities and will alleviate the duplication of the work involved with payroll . A proposal was submitted by Midwest Automated Time Systems . The proposal includes two timeclocks, a punch-in program for network users, software for 1, 000 employees, training, generic badges and the annual service agreement for a total of $17, 819 . There will be an additional cost for a new dedicated PC and cabling to connect the PC to the timeclocks for polling at an expected cost of $3, 500 . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Personnel Director for authorization to purchase a computer, Windows 95 and a 15 inch display at a cost of $1, 999 be approved. Ayes: Two. Absent : Mollenhoff . Motion carried. Finance Committee June 3, 1996 Page 2 Moved by Getty, seconded by Krizek that the request of the Superintendent of Sanitation & Recycling to purchase computer equipment and software at a cost of $5, 897 . 85 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $80 for 1814 Commercial Street be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $60 for 843 E. Donald Street be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for a line printer for the Clerk/Finance Department were reviewed: Bidder Printer Bid Amount Technology Service Solutions IBM $3, 188 . 00 Iowa Business Machines Mannes Mann Tally $3, 210 . 00 XL/DP, Inc . Printek $3 , 295 . 00 It was the recommendation of the Finance Manager that the low bid of Technology Service Solutions for an IBM printer at a cost of $3, 188 . 00 be approved. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $8, 738 . 00 for 680 major league replica jerseys be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the City Clerk for pre-authorization to expend $6, 083 . 90 for malpractice insurance premium be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $3 , 847 . 00 for improvements to Byrnes Park golf course restroom sewage system be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $3 , 490 . 00 for improvements to the Prairie Grove Park restroom sewage system be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $2, 182 . 00 for improvements to Cedar River Park restroom sewage system be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief decrease Line Item 3873 (Reimbursement for Services, Revenue) and increase Line Item 1569 (Motor Vehicle Parts, Expense) in the amount of $1, 018 . 03 ; decrease Line Item 3620 (Rent & Property Leases, Revenue) and increase Line Item 1371 (Station Maintenance, Expense) in the amount of $500 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Personnel Director to add Line Item 2106 (Computer Equipment) and transfer $2, 000 . 00 from Line Item 1111 (Regular Salaries) to Line Item 2106 (Computer Equipment) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Finance Committee June 3 , 1996 Page 3 Moved by Getty, seconded by Krizek that the request of the City Clerk to decrease Line Item 1346 (Travel Professional Training) in the amount of $965 . 00; decrease Line Item 1361 (Real Property Insurance) in the amount of $15, 504 . 00; increase Line Item 1364 (Liability Insurance) in the amount of $16, 469 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to increase Line Item 2128 (Police Safety Equipment) and increase Line Item 3361 (State Grant) in the amount of $14 , 000 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-35 dated June 3, 1996 in the amount of $397, 422 . 61, be received, placed on file and forwarded to the full council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4 : 06 p.m. Ayes : Two. Absent : Mollenhoff . Motion carried. Susan Fangman City Clerk