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HomeMy WebLinkAbout05/28/1996 FINANCE COMMITTEE May 28, 1996 4 :45 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of May 20, 1996, as proposed, be approved. Ayes : Three. Motion carried. The following bids received for pick-up trucks for the Street Department and Traffic Operations were reviewed: Bidder Bid Amount Dick Witham Crossroads Ford $17, 890 . 97 Bill Colwell Ford $18, 247 . 00 It was the recommendation of the Superintendent of Central Garage that the low bid of Dick Witham Crossroads Ford of $17, 890 . 97 each for three units for a total of $53 , 672 . 91 be approved. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. Bids received for design architect/engineer for the renovation of the East 5th, West 5th and Commercial Streets ramps were reviewed. Thorson Brom Broshar Snyder Architects proposed to perform the work for 9 7/8 percent of the construction contract amount including elevator improvements in the range of $385, 000 to $400, 000 . Van Winkle-Jacob Engineering, Inc. proposed the following fee schedule : Final Construction Cost Range Fee % Range $250, 000 to $299, 999 13% - 12% $300, 000 to $349, 999 12% - 11% $350, 000 to $399, 999 11% - 10% $400, 000 to $449, 999 10% - 9% $450, 000 to $500, 000 9% Greater than $500, 000 9% The project includes repairing the Commercial Street ramp door, East and West 5th Street ramps structural, deck and elevator repair. It was the recommendation of the Building Official that the bid of Thorson Brom Broshar Snyder Architects of 9 7/8% of the construction contract cost with the design cost not to exceed $39, 500 . 00 be approved. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Waterloo Airport Office Manager for authorization to pay invoice from Ad- Fax, Inc. in the amount of $6, 730 . 94 for advertising costs for media, production, printing for Cedar Valley Jet Set Club materials, and travel agent meeting expenses, expenses for the Northwest Airlines reception and the Chamber After Hours event and expenses associated with updating the marketing plan be approved. Ayes: Three . Motion carried. The following bids received for three monitors, three battery support systems, three multi-function cables and three carrying cases were reviewed: Bidder Bid Amount Zoll Medical Corporation $15, 380 . 00 Physio-Control Corporation $20, 460 . 00 The Physio-Control Heart Monitors currently in use by the EMS Division are over five years old. Fire Rescue was approached by Finance Committee May 28, 1996 Page 2 Zoll Medical Corporation to assess their products and Fire Rescue rotated a Zoll Heart Monitor on all the ambulances for three months . The approval rating was greater than 90 percent . The Zoll unit is lighter, less weight for carrying and less weight in placing the monitor on patient' s lap. The Zoll has a larger screen for easier rhythm identification. In addition the Zoll adapts to twelve lead EKG' s at a lower price than the Physio-Control monitor, $10, 000 per unit cheaper. The Zoll monitor uses one set of patches for both defibrillation and heart pacing. It was the recommendation of Fire Rescue that the low bid of Zoll Medical Corporation in the amount of $15, 380 . 00 be approved. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The request of the Fire Rescue Medical Supervisor for authorization to purchase software for ambulance billing was reviewed. The EMS Division has been using the billing software SweetSoft Ambulance 3 . 2 since 1992 . The program is being replaced with an updated version, Ambulance 2000, and starting July 1997 they will be providing minimal support for Ambulance 3 . 2 . They will not be supporting the electronic billing portion of Ambulance 3 . 2 except on a fee for service basis. The total cost to purchase the new software is $2, 055 . 00 . Moved by Getty, seconded by Krizek that Fire Rescue be authorized to purchase the new Ambulance 2000 at a cost of $2, 055 . 00 . Ayes : Three . Motion carried. Moved by Krizek, seconded by Mollenhoff that a garbage refund in the amount of $90 for 814 and 818 Randolph Street be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Mollenhoff that a garbage refund in the amount of $60 for 319 Belmont Avenue be approved. Ayes : Three . Motion carried. The request of the Building Official for authorization to purchase radio/telephone equipment was reviewed. The Finance Committee authorized entering into a five year lease for the equipment . If the equipment is purchased from Radio Communications at a cost not to exceed $9, 500 . 00, a savings of $6, 500 . 00 is anticipated over the terms of the lease. Moved by Krizek that the above request be tabled. Motion dies for lack of a second. Moved by Krizek, seconded by Getty that the Building Official be authorized to purchase radio/telephone equipment at a cost not to exceed $9, 500 . 00 . Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Airport Office Manager for pre-authorization to expend $1, 600 . 00 for materials to fill the cracks in the runway' s pavement be tabled until bids are received. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief for pre-authorization to expend $3 , 926 . 00 to purchase software for the Tri-County Task Force for expanded access to C.J. I .S . Network be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to increase Line Item 1112 (Salaries, Part Time) in the amount of $5, 456 . 00; increase Line Item 1114 (Time & Half Pay) in the amount of $15, 100 . 00; increase Line Item 1315 (Education/Training) in the amount of $2, 864 . 77 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to transfer $1, 211 . 10 from Line Item 3873 (Reimbursement for Services, Revenue) to Line Item 1569 (Motor Vehicle Parts, Expense) ; $200 . 00 from Line Item 3872 (Safety Equipment Reimbursement) to Line Item 1569 (Motor Vehicle Parts, Expense) ; $25 . 00 from Line Item 3830 (Contributions) to Line Item 1335 Finance Committee May 28, 1996 Page 3 (Public Education/Information) ; $199 . 21 from Line Item 3733 (Refunds) to Line Item 1551 (Medical Equipment) ; $59 .40 from Line Item 3733 (Refunds) to Line Item 1346 (Travel, Professional Training) ; $2, 250 . 00 from Line Item 3345 (Grant) to Line Item 1335 (Public Education) be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the City Attorney to transfer $500 . 00 from Line Item 1310 (Professional Services) , $200 . 00 from Line Item 1311 (Accounting and Clerical) , $600 . 00 from Line Item 1343 (Postage) , $800 . 00 from Line Item 1346 (Travel, Training) , $1, 000 . 00 from Line item 1584 (Reference Books) , $1, 000 . 00 from Line Item 2118 (Office Furniture) to Line Item 1313 (Legal Services) be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to transfer $2, 500 . 00 from Line Item 5200/1513 (Chemicals) to Line Item 5200/1343 (Postage) be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Building Maintenance to transfer $4, 000 . 00 from Line Item 1373 (Fixed Plant Operating Equipment) to Line Item 1371 (Building Maintenance) be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Building Official to transfer the following from Line Item 1111 (Salaries) : $500 to Line Item 1114 (Time & Half) ; $4, 715 . 93 to Line Item 1123 (Disability Pay) ; $100 to Line Item 1346 (Travel Training) ; $1, 600 to Line Item 1376 (Office Equipment) ; $100 to Line Item 1392 (Subscription) ; $200 to Line Item 1553 (Resale Material) ; $500 to Line Item 1555 (Equipment/Tools) ; transfer $4, 600 from Line Item 1111 (Salaries) to 1375 (Auto Equipment) ; $1, 000 from Line Item 1785 (Refund Payments) to 1375 (Auto Equipment) ; $2 , 000 from Line Item 1385 (Office Equipment Maintenance) to 1375 (Auto Equipment) be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Assistant Street Superintendent for the following transfers in Street Maintenance Budget : $500 from Line Item 1341 (Carriers) to 1344 (Telephone) ; $1, 500 from Line Item 1346 (Travel) to 1387 (Radio Equipment) ; $5, 000 from Line Item 1371 (Building Maintenance) to 1569 (Vehicle Parts) ; $500 from Line Item 1373 (Fixed Equipment) to 1377 (Radio Equipment) ; $500 from Line Item 1376 (Office Equipment) to 1377 (Radio Equipment) ; transfer $54 , 000 from 7200/1111 (Salaries) to the following street line items : $500 to Line Item 1390 (Contractual Services) ; $10, 000 to Line Item 1511 (Aggregate/Concrete) ; $2, 500 to Line Item 1513 (Chemicals) ; $10, 000 to Line Item 1533 (Gasoline) ; $1, 000 to Line Item 1547 (Oils/Greases) ; $30, 000 to Line Item 1571 (Equipment Parts) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation & Arts Director to decrease Line Item 1345 (Travel Expenses) and increase Line Item 1385 (Office Equipment) in the amount of $1, 000 . 00 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-39 dated May 28, 1996 in the amount of $2, 955, 878 . 96 be received, placed on file and forwarded to the full council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 5 :25 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk