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HomeMy WebLinkAbout05/20/1996 FINANCE COMMITTEE May 20, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of May 13 , 1996, as proposed, be approved. Ayes : Three. Motion carried. The following bids received for a new lawn tractor and bagger/vacuum for the Waterloo Housing Authority were reviewed: Trade Bidder Tractor Vacuum Bagger In Total All Seasons Lawn/Garden No Bid No Bid No Bid No Bid No Bid B & B Farm Store-Toro $3 , 306 . 75 $1, 400 $562 . 50 $4,706.00 Platte' s Inc . -John Deere 3 , 590 . 00 1, 350 75.00 4,940.00 The Sled Shed-Ariens 2, 024 . 25 1, 665 381 . 75 103.64 3,585.56 Waterloo Implement-JD 3,440 . 00 1, 850 325 . 00 5,290.00 It was the recommendation of the Waterloo Housing Authority that the low bid of The Sled Shed in the amount of $2, 024 .25 for the lawn tractor and $1, 665 . 00 for the lawn vacuum with $103 . 64 trade- in for a total of $3 , 585 . 56 be approved. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor to enter into a one year agreement with Rummel Construction, Inc . for sampling and inspection on the lagoon at a cost of $2, 200 . 00 was reviewed. Rummel will perform the inspections and make recommendation to Water Pollution/Flood Control . It is recommended that because of grease buildup and wear on the cover that inspections be done on a yearly basis . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor to move the unused waste gas burner from the lagoon to the plant and to purchase controls for the burner at a cost of $10, 000 . 00 was reviewed. A larger gas burner has been purchase for the lagoon and a smaller burner is available for use at the plant . At the time of the purchase an additional control package, which would have cost approximately $9, 000 . 00, was not purchased. An additional $1, 000 . 00 is needed for electrical and piping to install the burner. At present the unused gas is vent to the atmosphere . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Water Pollution/Flood Control CS/M Supervisor to purchase two SCBA units and two replacement tanks for confined spaced entry program at a cost of $3, 486 . 00 be approved. Ayes : Three. Motion carried. The request of the Water Pollution/Flood Control CS/M Supervisor to purchase a stationary power machine at a cost of $4, 313 . 70 was reviewed. The power washer would be used to keep trucks as well as equipment clean. Bids were not taken on the power washer. Moved by Getty, seconded by Krizek that said request be tabled until bids are taken and reviewed by the Public Works Committee. Ayes : Three. Motion carried. Bids received for unmarked police cars were reviewed. Forty thousand dollars was included in this year' s bond for capital equipment for the purchase of unmarked police cars . Responses were received from five dealers listing several options from each Finance Committee May 20, 1996 Page 2 dealer. It was the recommendation of the Superintendent of Central Garage that three 1995 Oldsmobiles be purchased from John Deery Motors at a total cost of $33 , 550 . 00 . Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. The request of the Police Chief to purchase a Chevrolet Blazer and trade in a 1986 Chevrolet Caprice was reviewed. On December 18, 1995, the Finance Committee authorized the Police Chief to seek bids for a police chief vehicle. Bids were solicited from Rydell Chevrolet for a 1996 police package Lumina sedan. The bid is now void as of May 1, 1996 . The Police Department is requesting a 4 wheel drive sport utility vehicle to act as both a police command post for the police chief and also for use in major snowstorms when the general police fleet must be taken off the streets . The following bids were received for a sport utility vehicle of American manufacture : Bidder Bid Amount Holdiman Motors -- Jeep Cherokee $25, 082 . 00 Witham Ford -- Ford Explorer $23 , 843 . 00 Rydell Chevrolet -- Chev Blazer $23 , 500 . 00 Rydell Chevrolet, the low bidder, was asked to give a trade-in on the 1986 Chevrolet Caprice and they offered a trade-in of $600 . 00 . It was the recommendation of the Police Chief that the bid of Rydell Chevrolet for the Chevy Blazer at a cost of $23 , 500 . 00 and $600 . 00 for trade-in on the 1986 Chevrolet Caprice for a total of $22, 900 . 00 be approved. Funds are available in the Capital Equipment Program in the amount of $19, 000 . 00 . The additional $3 , 900 . 00 will be transferred from the Capital Bonding Program of $40, 000 . 00 for unmarked police vehicles in order to complete the $22, 900 . 00 required. Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Three. Motion carried. The request of the Police Chief for authorization to purchase police officer vest replacement was reviewed. In March 1995 the Police Department took advantage of an offer made by American Body Armor & Equipment, Inc. to reserve an option to purchase replacement vests, at 40 percent of retail, for the police officers . This offer was made as part of a settlement with the federal government due to some alleged irregularities in American' s testing program. Funds in the amount of $32 , 218 . 00 are available in the Capital Improvements Program for the purchase . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the April 9, 1996 travel request for Rich Earls and Donald Temeyer to attend the Iowa Utility Association Economic Development Workshop be amended to add the additional cost of $50 . 21 for meals . Ayes: Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $3, 347 . 34 to purchase hockey rental skates for Young Arena be approved. Ayes : Two. Nays : Krizek. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Traffic Operations for pre-authorization to expend $10, 556 . 90 for materials needed to paint and mark city streets, school crossing and parking lots be approved. Ayes : Three. Motion carried. Finance Committee May 20, 1996 Page 3 Moved by Getty, seconded by Krizek that the request of the Office Manager of the Waterloo Airport for pre-authorization to expend $1, 600 . 00 for runway pavement maintenance materials be tabled for one week. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parking Maintenance to transfer $300 from Line Item 1565 (Plumbing Supplies) to Line Item 1561 (Office Supplies; transfer $200 from Line Item 1575 (Metal Supplies) to Line Item 1579 (Wearing Apparel) be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Traffic Operations for various line item revisions (a copy is on file in the City Clerk' s office) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the City Planner to transfer from Fund 831 : $5, 000 from Line Item 1310 (Professional Services) to Line Item 1300 (Contract Services) ; $2, 000 from Line Item 1310 (Professional Services) to Line Item 1500 (Materials) ; $200 from Line Item 1310 (Professional Services) to Line Item 1398 (Sales Tax) ; transfer from Fund 830 : $5, 000 from Line Item 1710 (Claims) to Line Item 1310 (Contract Services) ; $5, 000 from Line Item 1111 (Salaries) to Line Item 1311 (Accounting and Clerical) ; transfer $500 from Line Item 1382 (Building Improvements) to Line Item 1390 (Contract Services) ; transfer from Fund 833 : $500 from Line Item 1382 (Building Improvements) to Line Item 1391 (Dues Memberships) be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief to decrease Line Item 1377 (Radio Equipment Repair & Maintenance) in the amount of $3 , 500; increase Line Item 1319 (Other Professional Services) in the amount of $2, 000; increase Line Item 1561 (Office Supplies) in the amount of $1, 500 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Waterloo Library for numerous line item revisions (a copy is on file in the City Clerk' s office) be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage to transfer $3 , 000 from Snow Removal Budget Line Item 1111 (Salaries) to Street Maintenance Budget Line Item 1513 (Chemicals) be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-74 in the amount of $5, 674, 996 . 34, dated May 20, 1996, be received, placed on file and forwarded to the full council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 5 : 31 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk