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HomeMy WebLinkAbout05/13/1996 FINANCE COMMITTEE May 13 , 1996 4 : 15 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the Minutes of May 6, 1996, as proposed, be approved. Ayes : Three. Motion carried. The following quotes received for a one ton electric hoist were reviewed: Bidder Bid Amount Granger $1, 648 . 00 Campbell Supply $1, 475 . 00 Motor Winding $1, 350 . 55 It was the recommendation of Water Pollution Control that the quote from Motor Winding in the amount of $1, 350 . 55 be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of Water Pollution Control to spend $3, 065 . 00 for a roof on the Blower Building at the Lagoon and to repair the roof on the Power House be approved. Ayes : Three . Motion carried. The request of the Fire Chief for authorization to purchase two fender skirts for Engine #304 was reviewed. The parts are available through American LaFrance, which is the original manufacturer of Engine #304 . The cost of the fender skirts is approximately $800 . 00 each for a total of two skirts plus shipping costs for an total estimated cost of $2, 000 . 00 . Funding is part of the capital equipment account and funds have been appropriated for refurbishing of fire equipment . Moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. The following bids received for fiber optic cable installation between the Recreation and Arts Center and Young Arena were reviewed: Bidder Bid Amount Communications Engineering Corp. $2, 886 . 00 Hawkeye Alarm and Signal Co. $1, 305 . 00 Each bid is for 563 feet of 6 strand fiber optic cable, termination equipment, labor for terminating and testing of the cable . This request is an effort to save money and take advantage of the telephone installation between the two buildings. The cable can be pulled through a new conduit at the same time that telephone cable is installed. The cost of the conduit and labor is included in the telephone system installation cost . The use of fiber optic cable and future extensions are outlined in the Computer Network Plan. Moved by Getty, seconded by Krizek that the low bid from Hawkeye Alarm and Signal Co. in the amount of $1, 305 . 00 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief for authorization to seek bids for FY 97 radio maintenance, not maintained under the E911 system, be approved. Ayes : Three . Motion carried. The following state bid prices for breath testers, calibrator, and video camera were reviewed: Portable Breath Testers (21) - MPH, Inc . $ 8, 085 . 00 Breath Tester Calibrator (1) - MPH, Inc . 295 . 95 Mobile Video Camera (1) - Mobile Vision, Inc . 4 , 000 . 00 TOTAL $12, 380 . 95 4 Finance Committee May 13, 1996 Page 2 The Police Department has received a grant from the Governor' s Traffic Safety Bureau in the amount of $24, 000 for the purpose of enforcing OWI and other traffic laws . Moved by Getty, seconded by Krizek that the Police Chief be authorized to purchase the portable breath testers, calibrator and mobile vision camera at a cost not to exceed $12, 380 . 95 be approved. Ayes : Three. Motion carried. The proposed garbage refund policy was reviewed. The council requested that the clerk' s office review the city' s policy on refunding garbage fees. Current practice is that the city will refund one year' s fees if the residence or business provides proof that they have contracted with a private hauler for the period billed. Councilperson Getty asked that the time frame be shortened to six months . The clerk' s office concurs with the request to shorten the time frame for residential properties contracting with a private hauler. They are required to complete the private hauler exemption form annually. It was the recommendation of the City Clerk that business accounts be allowed a refund for one year due to the fact that all business accounts are permanently exempt from garbage fees . The city does not provide garbage pick up to any business by ordinance and so the charge for services is entirely a clerical error on the billing. It was moved by Getty, seconded by Mollenhoff that said garbage refund policy be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Parks for pre-authorization to expend $1, 303 . 22 to purchase lumber for Byrnes Golf course restroom improvements be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage for pre-authorization to expend $1, 963 . 75 for 55-gallon drum $32/25/gallon naturalizer de-greaser solvent be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage for pre-authorization to expend $5, 200 . 00 to rebuild engine be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Police Chief to increase Line Item 1512 (Tri-County Drug Enforcement Task Force) in the amount of $20, 000 and increase Line Item 1555 (Equipment/Tools) in the amount of $6, 000 be approved and the Police Chief authorized to proceed with the sale of the mainframe computer to Data General Corporation, be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Deputy City Clerk for revisions to Cable Commission budget as follows : decrease Line Item 1112 (Salaries) in the amount of $1, 305; decrease Line Item 1385 (Office Equipment) in the amount of $3 , 000; increase Line Item 1313 (Legal Services) in the amount of $155 . 00; increase Line Item 2127 (Photo Equipment) in the amount of $4 , 150, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-58, dated May 13, 1996 in the amount of $1, 495, 922 .47 be received, placed on file and forwarded to the full council, with Councilperson Mollenhoff abstaining on PV 18757, be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 4 :40 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk