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HomeMy WebLinkAbout05/06/1996 FINANCE COMMITTEE May 6, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Getty. Members absent : Krizek. Moved by Getty, seconded by Mollenhoff that the Agenda, as amended to delete Item No. 4 entitled "Authorization to pay off mainframe computer and sell to Data General Corporation--Police Chief" and the addition of a pre-authorization request from Building Maintenance, be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the Minutes of April 22, 1996, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. The following bids received for repainting of fire apparatus engine #303 and #304 were reviewed: Bidder Bid Amount Rydell Chevrolet, Inc . $5, 200 . 00 per vehicle Cedar Valley Truck Center $6, 384 . 00 per vehicle The Fire Department will remove all necessary equipment and trim, including chrome, aluminum, glass and replacement of front fender on Engine #304 . The bid is for painting the two vehicles red. Funding is available from the Capital Equipment account . There will be additional costs for replacement of body parts and refurbishing done by the department . The renovation is expected to extend the life by ten years. It was the recommendation of the Fire Chief that the low bid of Rydell Chevrolet, Inc. in the amount of $5, 200 . 00 per vehicle be approved. Moved by Getty, seconded by Mollenhoff that authorization be given to paint fire apparatus engine #304 . Ayes : Two. Absent : Krizek. Motion carried. The request of the City Planner for authorization to seek bids for accounting services for the Section 8 Certificate, Section 8 Housing Voucher and Ridgeway Towers was reviewed. HUD regulations require that service contracts with the Housing Authority be rebid every two years to assure competitive rates . In addition to the monthly printouts supplied under the accounting contracts, the contracts provide for the quarterly, semi-annual and year end financial statements in the format required by HUD. Due to the complex nature of the pubic housing debt service and operating subsidy calculations and the periodic changes in federal regulations, HUD must approve the accounting firm used to prepare its required financial statements. The monthly cost for the current service is $323 . Moved by Getty, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the Superintendent of Central Garage to purchase a used chip spreader was reviewed. Several local and outside equipment suppliers were contacted. A chip spreader has been located in St . Louis, Missouri and will be brought to Waterloo on May 7, 1996 to allow staff to inspect the chip spreaders . The price of the machine is $18, 300 delivered. Moved by Getty, seconded by Mollenhoff that authorization be given to purchase the used chip spreader at a cost of $18, 300 if the machine is acceptable . Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that a garbage and sewer refund in the amount of $234 . 60 for 201 Polk Street be approved. Ayes: Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that a garbage refund in the Finance Committee May 6, 1996 Page 2 amount of $120 . 00 for 425 West Donald Street be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that a garbage refund in the amount of $30 . 00 for 629 W. Mullan Avenue be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the Recreation Director for authorization to manage the swimming pool concessions out of the sports office was reviewed. Prior to the 1995 pool season, the Citizens Budget Review Committee suggested that the Recreation Commission attempt to privatize the concession operations at the two municipal pools . Concessions and Catering of Cedar Falls was granted a contract of $8, 000 or 27 . 5 percent of the gross sales, whichever was greater, to operate the stands throughout the 1995 pool season. Following the 1995 season Concessions and Catering informed the commission of its intent to discontinue the agreement to operate the pool concessions stating the following reasons : having to be open for business and pay wages, etc . with minimal attendants, the "below industry standards" pricing that both economics and history have dictated, and security concerns at Gates requiring extra personnel . The Sports staff attempted to find an alternate concessionaire for the summer of 1996 . After advertising only one bid was received at a cost of $2 , 900 or 10 percent of the gross sales . The offer was deemed unacceptable since the concessions were self-operated during the 1994 pool season and realized a net profit of $5, 909 . After exploring various options the decision was reached that the pools would best be served by managing the concession operation out of the sports office. It was moved by Getty, seconded by Mollenhoff that the request of the Recreation Director to manage the swimming pool concessions out of the sports office be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Fire Chief for pre-authorization to expend $4, 850 . 50 to purchase uniform shirts and pants for personnel be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $1, 000 . 00 to purchase a sculpture by Rex Silvernail be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Chairperson of the Cable Commission for pre-authorization to expend $8, 145 . 0 to purchase a camera, teleconference lens, remote lens controller, ac adapter and 75 feet lens controller cable for cablecasting of council meetings be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of Building Maintenance for pre-authorization to expend $6, 595 . 00 for a manlift for the Five Sullivan Brothers convention Center be approved. Ayes: Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Fire Chief to transfer $7, 500 from Line Item 1111 (Salaries, Regular) to Line Item 1114 (Time and Half) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Police Chief to increase Line Item 1378 (Other Repair) in the amount of $1, 821; decrease Line Item 1377 (Radio Equipment Repair & Maintenance) in the amount of $218; increase Line Item 1354 (Microfilming) in the amount of $218; increase Line Item 3871 (Damage Claims) in the amount of $1, 821 be approved. Ayes : Two. Absent : Krizek. Motion carried. Finance Committee May 6, 1996 Page 3 Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Parks to decrease Line Item 1537 (Hort Supplies) in the amount of $1, 000; decrease Line Item 1563 (Photo Supplies) in the amount of $1, 000; decrease Line Item 1573 (Safety Equipment) in the amount of $2, 000; decrease Line Item 1111 (Salaries) in the amount of $38, 000; increase Line Item 1112 (Salaries, Part Time) in the amount of $7, 500; increase Line Item 1390 (Contractual Services) in the amount of $28, 000; increase Line Item 1377 (Radio Maintenance) in the amount of $2, 000; increase Line Item 1511 (Aggregates, Conc . ) in the amount of $500; increase Line Item 1569 (Vehicle Parts) in the amount of $4, 000; decrease Line Item 1569 (Vehicle Parts) in the amount of $5, 250; increase Line Item 1537 (Hort Supplies) in the amount of $5, 000; increase Line Item 1547 (Oils and Grease) in the amount of $100; increase Line Item 1571 (Equipment Parts) in the amount of $150 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request for numerous line item amendments for Young Arena and Recreation Department budgets (a copy is on file in the City Clerk' s office) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640, pp. 1-102 dated May 6, 1996 in the amount of $2, 288, 259 . 86, be received, placed on file and forwarded to the full council for approval . Ayes : Two. Absent : Krizek. Motion carried. With no further business before the committee, it was moved by Getty, seconded by Mollenhoff that the meeting be adjourned at 5 :20 p.m. Ayes : Two. Absent : Krizek. Motion carried. Susan Fangman City Clerk