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HomeMy WebLinkAbout04/22/1996 FINANCE COMMITTEE April 22, 1996 4 : 15 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Krizek, seconded by Getty that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of April 15, 1996, as proposed, be approved. Ayes : Three. Motion carried. Bids received for three 1-ton dump trucks for the Water Pollution/Flood Control Department were reviewed. Bid packets were sent to the following dealers : Community Motors, Reed Cadillac Olds, Rydell Chevrolet, Holdiman Motors, Bill Colwell Ford, John Deery Motors, Dick Witham Ford, Dan Deery Motors, Friedly Motors, Legend GMC/Toyota. Dick Witham Ford was the only vendor responding with a quote of $29, 176 . 00 per truck. It was the recommendation of the Superintendent of Central Garage that said bid from Dick Witham Ford in the amount of $29, 176 . 00 per truck be approved. Moved by Krizek, seconded by Getty that said recommendation be approved. Ayes : Three. Motion carried. The following bids received for a freon recovery unit were reviewed: Bidder Bid Amount I .W. I . Motor Parts $3 , 350 . 00 Carquest of Waterloo $4, 089 . 00 Standard Battery & Electric $3, 525 . 14 It was the recommendation of the Superintendent of Central Garage that the low bid from I .W. I . in the amount of $3 , 350 . 00 be approved. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three. Motion carried. Quotes received for radio phones and access, airtime and maintenance coordination fees for 800 MHz frequencies were reviewed. During the 1995 construction season, the Engineering Department rented four 800 MHz radio phones from Radio Communications in an effort to improve communications among the engineers, technicians, contractors and utility company representatives . For approximately one year, the Building Department has rented six units . The Engineering Department has been investigating the possibility of purchasing or leasing radio phones, along with paying an access fee for the use of an existing private 800 MHz system. Quotes were requested for lease or purchase of radio phones and the cost for monthly access fees, airtime and maintenance from three local providers . The request for quotes was based on 14 units for the Engineering Department and 9 units for the Building Inspection Department . County-wide coverage was required for the needs of the Building Inspection Department . The quotes received were as follows : Access, Airline Radio Radio Lease And Maintenance Rent Company Purchase (60) Months Fees (Per Month) (Per Month) Iowa Radio Cannot provide county-wide coverage Racom $1821.50/unit $40.00/month/unit $49.50/unit $88.00/unit Radio Com- munications $1000.60/unit $29.50/month/unit $23.50/unit $75.00/unit The Radio Communications system involves the city owning separate 800 MHz frequencies, which would be used with Radio Communication' s equipment . It is the recommendation of the Engineering Department to purchase 13 portable radio phones from Radio Communications, and Finance Committee April 22 , 1996 Page 2 that the Building Department lease 9 portable radio phones from Radio Communications for a 60 month period, after which the Building Department would own the radio phones, that the city enter into a five-year agreement with Radio Communications for the system access, airtime and maintenance of all radio phones purchased or leased and approve obtaining city-owned 800 MHz frequencies that could be used for non-public safety public agencies . The estimated coordination fee for obtaining these 800 MHz frequencies is $1, 500 . 00 . Funds are available in the Engineering Department FY96 budget and the Building Department will pay for the lease of radios and annual system access, airtime and maintenance fees from their department budget . Moved by Getty, seconded by Mollenhoff that said recommendations be approved. Ayes : Three. Motion carried. The following bids received for removal and replacement ductwork for the kitchen dish machine at the Five Sullivan Brothers Convention Center were reviewed: Bidder Bid Amount Young Plumbing & Heating $1, 947 . 00 Beals Sheet Metal $2, 600 . 00 The project involves removing the existing duct work to the dish machine and replacing with high grade stainless steel . There have been recurring leaks to the kitchen area of the building due to failed joints in the existing ductwork. Building maintenance will be required to remove existing ceiling grid and light fixtures prior to the contracted work and replace once duct installation is complete. Funding is available in the Hotel/Motel Tax Fund for this project . It was the recommendation of Building Maintenance that the low bid of Young Plumbing & Heating in the amount of $1, 947 . 00 for removal and replacement of the kitchen dish machine ductwork at the Five Sullivan Brothers Convention Center be accepted. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $4, 900 . 00 to repair and color coat tennis courts at Byrnes tennis center be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $34, 540 . 00 for a four wheel drive hydraulic rotary mower be approved and forwarded to council for approval . Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Parks Superintendent for pre-authorization to expend $4, 000 . 00 for a 24' tandem mower trailer be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Parks Superintendent for pre-authorization to expend $10, 776 . 00 for a 90" flail mower be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $3 , 315 . 00 for preventive maintenance work at the Young Arena be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of Superintendent of Central Garage for pre-authorization to expend not to exceed $1, 400 . 00 for an electronic diagnostic tester be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Public Library to use Line Item 3000 (Cash on Hand) to increase Line Item 1594 (CD ROMS Reference) in the amount of $5, 000; increase Line Il Finance Committee April 22, 1996 Page 3 Item 1591 (Juvenile Cassette, Tapes, etc. ) in the amount of $1, 000 ; increase Line Item 1599 (Young Adult Fiction) in the amount of $1, 000, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-88 dated April 22, 1996 in the amount of $4, 571,443 . 79, be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 4 :45 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk