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HomeMy WebLinkAbout04/15/1996 FINANCE COMMITTEE April 15, 1996 5 : 00 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the Minutes of April 8, 1996, as proposed, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Water Pollution/Flood Control Superintendent for authorization to purchase concrete forms for the catch basin repair replacement program from Stetson Building Supply at a cost of $3 , 877 . 63 be approved. Ayes : Three . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase a concrete saw for sewer maintenance from Gierke- Robinson Co. at a cost of $2, 414 . 00 was reviewed. In the past the street department' s saw has been used or staff has rented one at a cost last year of more than $500 . 00 . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control to purchase a variable speed drive to be used at the WCF&N lift station at a cost of $4, 217 . 00 from Hupp Engineered Products be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control to purchase ten manhole invert castings and ten manhole castings from Neemah Foundries at a total cost of $3 , 040 . 00 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief for authorization to seek bids for uniforms/clothing to be worn by officers and clerks, ammunition for officer training and to carry on duty, crime lab supplies, and photographic processing and printing for the Crime Lab for FY 97 be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage to seek bids for paint and labor for painting the inside of the Central Garage be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Central Garage to seek bids for three trucks for Traffic Operations and the Street Department be approved. Ayes : Three. Motion carried. Change Order Nos . 2 and 3 for a net increase of $15, 168 . 00 for ADA restroom remodeling at City Hall, Library and Recreation Center were reviewed. Change Order No. 2 is for items that needed to be addressed after the walls were opened and actual conditions found. The existing floors of the restrooms in City Hall were going to be patched, but the decision was made to renew them. The existing hand dryers in the library restrooms are to be replaced to provide less noise filtering into the information area of the library and be ADA compliant . Change Order No. 3 was an alternate on the original contract . A snow melt system now exists in the library steps . The steps are to be reconstructed to become ADA compliant . The new snow melt system will be under the full width of the stair system. It presently covers about a 6-8 foot section. Library administration feels the system is absolutely necessary for the safety of the public during the winter months . It is not possible to the keep the steps clear during the evening and weekend hours Finance Committee April 15, 1996 Page 2 with a limited maintenance staff . Moved by Getty, seconded by Krizek that said change orders be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $150 . 00 for 205 Crossroads be approved, with the recommendation to establish a refund policy that will allow for refunds for the past six months only. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of City Planner for pre-authorization to purchase replacement carpet at Ridgeway Towers as the apartments become vacant during the next fiscal year be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Police Chief for pre-authorization to expend $1, 912 . 50 for DARE workbooks and t-shirts be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Traffic Operations for pre-authorization to expend $3, 290 . 00 for stop sign blanks be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Central Garage for pre-authorization to expend $3 , 600 . 00 for air conditioners for automated trucks be approved. Ayes : Two. Nays : Krizek. Motion carried. Moved by Getty, seconded by Mollenhoff that the request of the Superintendent of Central Garage for pre-authorization to expend $2, 850 . 00 for rear-view cameras for automated garbage trucks be approved. Ayes : Two. Nays : Krizek. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Sanitation & Recycling to transfer $600 from Line Item 2110 (Motor Vehicles) to Line Item 1387 (Radio Equipment) ; transfer $870 from Line Item 1345 (Information) to Line Item 1353 (Printing) ; transfer $20, 000 from Line Item 1318 (Other Professional) to Line Item 1390 (Contractual Services) ; transfer $100 from Line Item 1573 (Safety Equipment) to Line Item 1551 (Medical Supplies) ; transfer $100 from Line Item 1335 (Information & Education) to Line Item 1391 (Dues & Membership) ; transfer $100 from Line Item 1335 (Information & Education) to Line Item 1392 (Subscription) ; transfer $2, 500 from Line Item 1596 (Paper & Plastics) to Line Item 2106 (Computer Equipment) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control for various line item amendments, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that Bills Payment, as contained in Schedule AP640, pp. 1-50, dated April 15, 1996 in the amount of $1, 932, 012 . 08, with Councilperson Mollenhoff abstaining on PV 18341, be received, placed on file and forwarded to the full council . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 5 : 35 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk