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HomeMy WebLinkAbout04/01/1996 FINANCE COMMITTEE April 1, 1996 3 : 00 p.m. Large Conference Room Members present : Krizek, Getty, Mollenhoff . Moved by Getty, seconded by Krizek that the Agenda, as amended to delete Item 3 under Budget Line-Items to Be Amended, be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of March 25, 1996, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Police Chief to accept the bid for auctioneering services for sale of seized, found and abandoned property was reviewed. Arends Diversified Auction Company was the sole bidder and will be utilized through the end of FY 1997 . It is anticipated that three auctions will be held during this period, in April 1996, October 1996 and March or April 1997 . The commission included in Arends' bid was one percent lower than last year at 16 . 5 percent . Councilperson Getty asked if the auctions could be moved to the Five Sullivan Brothers Convention Center and include other departments and Chief Koehrsen felt that would be allowed. Moved by Getty, seconded by Krizek that said low bid by Arends Diversified Auction Company be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. An invoice from AD-FAX, Inc . in the amount of $8, 565 .25 was reviewed. The invoice is for advertising costs for the Cedar Valley Jet Set Club, billboard production, radio and television production and advertising, advertising and design for two magazine advertisements and postage. Fifty percent of this expense will be reimbursed to the Airport under the Iowa Department of Transportation Marketing Program. Moved by Getty, seconded by Krizek that said invoice in the amount of $8, 565 . 25 be approved for payment . Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Police Chief for authorization to accept sealed bids for used radio equipment was reviewed. The Police Department has taken part in the development of the new Black Hawk Consolidated Communications Center and have been dispatched totally by the center since February 25, 1996 . New radio equipment has been purchased by the 911 Board and is being used in the police vehicles and as portables. There is no longer a need for the UHF radio equipment . Iowa Radio, RACOM, and Radio Communications are interested in purchasing the equipment and removing the console in return for the equipment . The used dictaphone radio/telephone recording equipment would also be offered for sale . Moved by Krizek, seconded by Getty that said request be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. The request of the Superintendent of Central Garage for authorization to seek quotes for a freon recovery unit was reviewed. Due to federally mandated changes regarding the type of freon used in automotive air conditioners, the city' s equipment must be upgraded. Present equipment does not allow the new freon in all the new systems so we are not able to service any of the 1995 and later air conditioning units . There are two or three models available locally in the $3, 000 range. Funds are available in the current budget for this purchase. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Krizek, seconded by Getty that the contract with Prairie Construction for the Gates Golf Course Bridge Abutments, Bridge Installations and Concrete Bridge Decks in the amount of $24, 995 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Finance Committee April 1, 1996 Page 2 Moved by Getty, seconded by Krizek that the request of the Recreation Department for pre-authorization to expend $4, 448 for chlorine for the Byrnes and Gates pools for the 1996 season be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Superintendent of Parks for pre-authorization to expend $1, 500 for tables and chairs for the Byrnes Park Pro Shop be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Mollenhoff now present at 4 :23 p.m. Moved by Krizek, seconded by Mollenhoff that the request of the Police Chief for pre-authorization to expend $6, 000 for a series of 5-day Community Policing/Problem Solving seminars be approved. Ayes : Two. Nays : Getty. Motion carried. Moved by Krizek, seconded by Getty that the request of the City Engineer for pre-authorization to expend $1, 500 to raise the Mullan Avenue Overpass be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Police Chief to increase Line Item 1330 (GASA Confidential Funds) and increase Line Item 3360 (GASA Confidential Funds) in the amount of $10, 000 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Human Rights Executive Director to decrease Line Item 1130 (Employee Benefit) in the amount of $12 .24; decrease Line Item 1131 (Group Health Insurance) in the amount of $614 . 83 ; decrease Line Item 1313 (Legal Services) in the amount of $872 . 68; decrease Line Item 1345 (Travel - Official City Business) in the amount of . 25; increase Line Item 1113 (Longevity Pay) in the amount of $10 . 00; increase Line Item 1315 (Education) in the amount of . 25; increase Line Item 1346 (Travel - Professional) in the amount of $343 . 00; increase Line Item 1533 (Gasoline) in the amount of $330 . 00; increase Line Item 1561 (Office Supplies) in the amount of $689 . 00; increase Line Item 2106 (Computer Equipment) in the amount of $127 . 75 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-61 in the amount of $1, 345, 604 .35 dated April 1, 1996 be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 3 :34 p.m. Ayes : Three. Motion carried. Susan Fangman