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HomeMy WebLinkAbout03/25/1996 FINANCE COMMITTEE March 25, 1996 4 : 00 p.m. Large Conference Room Members present : Krizek, Getty. Members absent : Mollenhoff. Moved by Krizek, seconded by Getty that the Agenda, as amended to add request of the Parks Department for pre-authorization to expend $2, 903 . 28 for materials for porch roof repair at the Gates Pro Shop, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Getty that the Minutes of March 18, 1996, as proposed, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved . by Getty, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control to purchase replacement belts for the filter belt at a total cost of $6, 866 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Fire Chief to purchase communications equipment for the Hazardous Materials and Technical Rescue Team was reviewed. The communications kit would provide two additional face mask sets and 100 foot lengths of cable at a cost of $7, 356 . 00 plus shipping charges. Con Space was the only bid solicited as no other company provides hard wired communications equipment of this caliber. The hard wired equipment is preferable for safety reasons, complies with OSHA' s confined space regulations and will not interfere with gas detection devices . It was moved by Getty, seconded by Krizek that authorization to purchase the communications equipment at an amount not to exceed $7, 375 . 00 for Con Space Kit #2 from Mid- Continent Fire & Safety be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Getty that a garbage refund in the amount of $40 . 00 for 1016 Maynard be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Superintendent of Sanitation & Recycling to proceed with the purchase of equipment for the third automated garbage route was reviewed. The advantages of automating refuse collection operations are : reduction in workers, near zero injury rates, cleaner streets and higher efficiency. During the last three months, an average of 1, 734 pounds of garbage per man per hour were picked up by the regular routes while the automated routes have averaged 2, 633 pounds per man per hour. Fuel, grease, oil and tires remain the same, but other maintenance costs are about 30 percent more than a standard truck or about $6, 000 per year. The volume based fee system has reduced the amount of material dumped at the landfill by an average of 24 . 8 percent . It is estimated that the new truck will cost $116, 680 and carts $189, 254 . Otto, Peterbuilt and Wayne have agreed to extend the terms of our contract for the additional purchases . It is expected to have the third route in service by August 6, 1996 . Moved by Getty, seconded by Krizek that said request to proceed with the purchase of the equipment for the third automated garbage route be forwarded to the full council for review with recommendation of approval . Ayes : Two. Absent : Mollenhoff . Motion carried. The proposed amendment to the compensation schedule to the existing recycling contract with Corkery Recycling was reviewed. The current contract would be extended for two years per the option in the contract . All other terms except for the compensation schedule will remain the same. Moved by Getty, seconded by Krizek that the proposed compensation and two-year extension be forwarded to the full council for review with recommendation of approval . Ayes : Two. Absent : Mollenhoff. Motion carried. Finance Committee Page 2 The request of the Superintendent of Sanitation & Recycling for authorization to purchase a used automated garbage truck as a back up unit was reviewed. McQueen has a 1990 unit and the motor springs, transmission, brakes and packer unit are being reconditioned. The cost for the used unit is $31, 157 . 00 and includes new tires and paint job. Funds are available in the capital line item. Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. April 2, 1996 is the start date of the curbside yard waste program. A two week free curbside pick up will be offered April 23, 1996 through May 3, 1996 . Moved by Getty, seconded by Krizek that the above yard waste programs be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the Parks Department for pre-authorization to expend $2, 903 . 28 for materials for porch roof repair at the Gates Pro Shop, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the City Attorney to transfer $1, 000 from Line Item 1584 (Reference Books) to Line Item 1390 (Contractual Services) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief to transfer $1, 000 from Line Item 1580 (Clothing Cleaning Allowance, Expense) to Line Item 1371 (Building & Grounds, Expense) be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Getty, seconded by Krizek that the request of the Fire Chief for numerous line item amendments (a copy is on file in the City Clerk' s office) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that the request of Building Maintenance to transfer $800 . 00 from Line Item 2152 (Building Improvements) to Line Item 1541 (Janitorial Supplies) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Getty, seconded by Krizek that Bills Payment as contained in Schedule AP640, pp. 1-75, dated March 25, 1996, in the amount of $754, 152 . 39, be received, placed on file and forwarded to the full council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Getty, seconded by Krizek that the meeting be adjourned at 4 :26 p.m. Ayes : Two. Absent : Mollenhoff . Motion carried. Susan Fangman City Clerk