HomeMy WebLinkAbout02/26/1996 FINANCE COMMITTEE
February 26, 1996
4 : 00 p.m.
Large Conference Room
Members present : Chairperson Mollenhoff, Krizek, Getty.
Moved by Getty, seconded by Krizek that the Agenda, as proposed, be
approved. Ayes : Three. Motion carried.
Moved by Getty, seconded by Krizek that the Minutes, as proposed
for February 19, 1996, be approved. Ayes : Three. Motion carried.
The following quotes for a new camera for the sewer TV van were
reviewed:
Quoter Quote Amount
Aries $14, 167 . 00
Cues $18, 000 . 00
Sareco $22, 000 . 00
In addition to the camera, an additional $1, 000 is being requested
for service to the van equipment . It was the recommendation of the
Superintendent of Water Pollution/Flood Control to purchase the
camera from Aries Corporation of Sussex, Wisconsin at a cost of
$14 , 167 . 00 . Moved by Krizek, seconded by Getty that said
recommendation be approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that the request of the Police
Chief to seek bids for auctioneer services for sale of seized,
found and abandoned property be approved. Ayes : Three. Motion
carried.
The contract with Allen Hospital Occupational Health Services to
conduct respirator physicals on approximately 60 employees in the
Water Pollution/Flood Control, Parks and Police Departments at a
cost of $30 per employee was reviewed. Each department will be
charged back for the cost of testing its employees . Allen will
provide worksite testing and completion within the established time
frame. The testing will satisfy the requirements of 29 CFR
1910 . 134, which requires physicals for employees who may have to
wear some type of respirator. Moved by Getty, seconded by Krizek
that said contract be approved. Ayes : Three. Motion carried.
The request of Building Maintenance for authorization to purchase
materials for installation of chillers removed from McElroy
Auditorium to the Five Sullivan Brothers Convention Center and to
contract phases of installation was reviewed. Due to conflicting
recommendations from three engineers and three control contractors
regarding the installation and regulating of the units, the
installation is progressing slower than anticipated. Building
Maintenance has determined that the best approach is to utilize the
most reasonable recommendation from each vendor and complete as
much of this work as possible in-house, utilizing local contractors
when available and out of town vendors when necessary. Due to the
various trade work necessary for the installation, it would take
months to bid out all the phases of the project . A proposal from
Ace Refrigeration representing Vilter has been received for $50, 000
for complete installation. Building Maintenance is confident that
they can do most of the work in house exclusive of the controls for
$20, 000 . Building Maintenance is requesting blanket authorization
to purchase the materials and contract phases of the installation
at an amount not to exceed $20, 000 . The work would be divided
among local vendors at time and material . The project will be
funded with Hotel/Motel Tax monies. Moved by Krizek, seconded by
Getty that said request be approved. Ayes : Three. Motion
carried.
The request of the Northeast Council on Substance Abuse for
additional operating funding for the current fiscal year in the
Finance Committee
February 26, 1996
Page 2
amount of $25, 000 was reviewed. The current F.Y. 1996 budget
includes a budget appropriation to fund this program in the amount
of $13, 949 . This request is for the additional funding to be paid
out of the city' s contingency for a new funding total of $38, 949 .
The budget status of the city' s contingency account is budgeted
$254, 095 . 58 with $28, 803 . 94 expended to date with an unexpended
balance of $225, 291 . 64 . A similar request has been received for
this program for funding in the F.Y. 1997 Budget in the amount of
$44 , 878 . Moved by Getty, seconded by Krizek that said request be
approved and forwarded to the full council for approval . Ayes :
Three. Motion carried.
The request of Building Maintenance for authorization to purchase
two Micro Processors for the chiller installation at the Five
Sullivan Brothers Convention Center was reviewed. The original
controls and valves were manufactured and maintained by Honeywell .
In 1987 the tenant at the center signed a $30, 000 per year
mechanical maintenance agreement with Landis Gyre Powers . In this
agreement most of Honeywell' s controls were disabled and replaced
with Powers . Under the terms of a lease amendment in 1993 , the
tenant canceled the maintenance agreement in January 1995 as it was
the responsibility of the city to provide 100 percent of the
maintenance at the center. After meeting with Powers
representatives the city chose not to renew the maintenance
agreement . Building Maintenance has manually regulated valves,
motors and dampers for the past year, evaluating the extent of
repairs and replacements necessary to return all equipment to like
new conditions. The existing building controls are pneumatic .
After several on-site inspections of the facility, Building
Maintenance has concluded that the most cost effective solution to
the control problems would be to phase out the pneumatics and
replace them with electronic controls . It was the recommendation
of Building Maintenance that the electronic controls be phased in
as needed to bring all mechanical equipment back on-line. This can
be done one air handler at a time as operating conditions dictate .
The installations will be done in-house. The replacement chiller
installation should be the first consideration of the project .
Building Maintenance recommends the purchase of two micro
processors from Ace Refrigeration, representative for Vilter
Manufacturing, the chiller manufacturer, for the system. These
will be identical panels to the units at the Young Ice Arena. It
was the request of Building Maintenance for authorization to
purchase two Micro Processors for the Five Sullivan Brothers
Convention Center chillers installation from Ace Refrigeration at
an amount not to exceed $10, 000 . 00 . Funding for this purchase and
installation is available in the Hotel/Motel Fund and could
possibly be reimbursed through the Energy Conservation Fund which
would be reimbursed through energy savings identified in the
Technical Engineering Analysis . Moved by Getty, seconded by Krizek
that said request be approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that the request of the
Recreation Director for pre-authorization to expend $5, 537 . 00 for
printing of spring/summer activities brochures be approved. Ayes :
Three . Motion carried.
Moved by Krizek, seconded by Getty that the request of the Parks
Superintendent for pre-authorization to expend $8, 670 . 37 to
purchase supplies for 1996 mowing season be approved. Ayes :
Three . Motion carried.
Moved by Krizek, seconded by Getty that the request of the
Recreation Director for pre-authorization to expend $7, 731 . 00 to
purchase Pulsar II Chlorine Feeder Units be approved. Ayes :
Three . Motion carried.
Finance Committee
February 26, 1996
Page 3
Moved by Krizek, seconded by Getty that the request of the Human
Rights Director to decrease Line Item 1342 (Local Transportation)
in the amount of $330; decrease Line Item 1533 (Gasoline) in the
amount of $150; and increase Line Item 1375 (Auto Equipment) in the
amount of $480 be approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that the request of the Police
Chief to decrease Line Item 1111 (Salary-Regular) in the amount of
$10, 000; increase Line Item 1124 (Tri-County Overtime) in the
amount of $10, 000; decrease Line Item 1111 (Salary-Regular) in the
amount of $1, 001; increase Line Item 1112 (Salary-Part time) in the
amount of $1, 001 be approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that the request of the Police
Chief to decrease Line Item 1111 (Salary-Regular) in the amount of
$30, 000; increase Line Item 1114 (Time & One-Half) in the amount of
$20, 000; increase Line Item 1117 (Double Time) in the amount of
$10, 000 be approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that the request of the Police
Chief to increase Line Item 1304 (GASA Grant) in the amount of
$593 ; decrease Line Item 1376 (Office Equipment) in the amount of
$593 ; increase Line Item 1112 (Salaries-Part time) in the amount of
$500; decrease Line Item 1111 (Salaries-Regular) in the amount of
$500 be approved. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Getty that Bills Payment as contained
in Schedule AP640, pp. 1-72, dated February 26, 1996 in the amount
of $810, 727 . 03, be received, placed on file and approved and
forwarded to the full council . Ayes : Three. Motion carried.
With no further business before the committee, it was moved by
Getty, seconded by Krizek that the meeting be adjourned at 4 : 33
p.m. Ayes : Three. Motion carried.
Susan Fangman
City Clerk