HomeMy WebLinkAbout02/19/1996 FINANCE COMMITTEE
February 19, 1996
4 : 30 p.m.
Large Conference Room
Members present : Chairperson Mollenhoff, Krizek, Getty.
Moved by Krizek, seconded by Getty that the agenda, as proposed, be
approved. Ayes : Three . Motion carried.
Moved by Getty, seconded by Krizek that the Minutes of February 12,
1996, as proposed, be approved. Ayes : Three . Motion carried.
The request of the Superintendent of Water Pollution/Flood Control
for authorization to seek bids for three sewer maintenance vehicles
was reviewed. Water Pollution/Flood Control' s fleet of five 1-ton
vehicles has an average age of 12 . 6 years, with the oldest being 16
years and the newest at 6 years . Four of the older units were
reconditioned in 1990-91 . Two of the vehicles are unreliable or no
longer road worthy. This leaves sewer maintenance with three
vehicles for regular crew service vehicles. Funding for the
vehicles is available in Line Item 524/5200/2117 (Motor Vehicles)
in the current Water Pollution Control budget . Moved by Getty,
seconded by Krizek that said request be approved. Ayes : Three.
Motion carried.
The request of the Deputy Clerk for authorization to seek bids for
parking cashier services at the West Fifth Street/Civic Center ramp
was reviewed. The city currently employs Manpower, Inc . at the
rate of $7 per hour for approximately 4, 864 hours of attendant
service per year. These services include: personnel to attend the
booth operation, operate the cash register/computers, take in
customer receipts, reconcile balances on a shift to shift and daily
basis, answer or redirect public inquires to the proper party and
monitor security. The contract will be for one year but may be
renewed for one year at a mutually agreed upon price adjustment .
This is a contractual obligation which the Clerk' s office budgets
for annually in the parking administration budget . Funds are
available in Line Item 1311 (Accounting and Clerical) which has a
current balance of $27, 963 . 00 . Moved by Krizek, seconded by Getty
that said request be approved. Ayes : Three . Motion carried.
The request of the Deputy Clerk for authorization to seek bids for
printing parking violation tickets was reviewed. The tickets are
used by city personnel when writing tickets for meter, handicapped,
snow removal and improper parking violations. The bid will ask for
a total bid price to print 30, 000 tickets . The cost of printing
the parking tickets will be paid out of the parking administration
budget, which has an available budget balance of $2, 048 . 50 in Line
Item 1561 (Office Supplies) . Moved by Krizek, seconded by Getty
that said request be approved. Ayes : Three. Motion carried.
Proposed discount rates for monthly ramp and lot parkers was
reviewed. The city currently offers a 10 percent discount rate to
monthly ramp and lot parkers. The discount applies only if one or
more of the following criteria is met : 1) Paid 12 months in
advance, or 2) Ten or more stalls are rented monthly and paid for
in one check/cash. The discount is an administrative tool for the
Clerk' s office as it requires less clerical time for accounts
payable and receivable. Ruppman Marketing Technologies has
requested that the city increase the discount rates based on the
number of stalls leased by a company. In a cooperative effort with
our customers, the Clerk' s office is proposing the following
discount rates :
Number Proposed
of Stalls Discount
10-49 10%
50-99 15%
100 and over 20%
Finance Committee
February 19, 1996
Page 2
Of the companies currently receiving a 10 percent discount, five
qualify for the new discount rates . Using the monthly fee
collected from those companies prior to the $5 per month increase,
the total estimated cost to implement the proposed discounts is
$7, 732 . 50 per year. If the proposed rates are approved, the
Clerk' s office would recommend that a contract be entered into with
each company wishing to participate in the discount program. A
proposed contract form has been developed and forwarded to the City
Attorney' s office for review. It is the recommendation of the
Clerk' s office that the new discount rates go into effect July
1996 . Moved by Krizek, seconded by Getty that said proposed
discount rates be forwarded to the full council with recommendation
of approval . Ayes : Three . Motion carried.
Moved by Krizek, seconded by Getty that the request of the Waterloo
Airport to increase Line Item 1362 (Vehicle Insurance) and decrease
Line Item 1361 (Real Property Insurance) in the amount of $1, 372 be
approved. Ayes : Three . Motion carried.
Moved by Krizek, seconded by Getty that the request of the Public
Library to decrease Line Item 3100/1111 (Regular Employees) in the
amount of $5, 500; decrease Line Item 3100/1341 (Contract Carriers)
in the amount of $1, 500; decrease Line Item 3100/1595 (Reference
Database) in the amount of $550; increase Line Item 3100/1345
(Travel - City Business) in the amount of $4, 500; increase Line
Item 1353 (Printing) in the amount of $1, 000; increase Line Item
3100/1376 (Office Equipment Repair/Maintenance) in the amount of
$500; increase Line Item 3100/1561 (Office Supplies) in the amount
of $1, 000; increase Line Item 3100/1592 (CD-ROM Music) in the
amount of $40; increase Line Item 3100/1584 (Reference) in the
amount of $414; increase Line Item 3100/1599 (Young Adult Fiction)
in the amount of $96; decrease Line Item 3100/1589 (Juvenile Books)
in the amount of $358; increase Line Item 3100/1591 (Juvenile
Tapes) in the amount of $358; decrease Line Item 3200/1589
(Juvenile Books) in the amount of $642 ; increase Line Item
3200/1599 (Young Adult Fictions) in the amount of $642 be approved.
Ayes : Three . Motion carried.
Moved by Krizek, seconded by Getty that the Bills Payment, as
contained in Schedule AP640, pp. 1-84, dated February 19, 1996 in
the amount of $2, 046, 754 . 72 be approved and forwarded to the full
council for approval . Ayes : Three. Motion carried.
With no further business before the committee, it was moved by
Krizek, seconded by Getty that the meeting be adjourned at 5 : 04
p.m. Ayes : Three . Motion carried.
Susan Fangman
City Clerk