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HomeMy WebLinkAbout02/05/1996 FINANCE COMMITTEE February 5 . 1996 3 :30 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the Minutes of January 22, 1996, as proposed, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that an agreement with Creative Video Associates for the creation of a tape for the Regional Training Center at a cost of $4, 250 . 00 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the proposal from Digital Communications for telephone equipment and voice mail at a cost of $216, 313 . 00 be approved and forwarded to the full council . Ayes : Three . Motion carried. This item was reviewed and approved at the Building & Grounds Committee earlier this afternoon (see Building & Grounds Committee minutes of February 5, 1996) . The request of the City Planner for authorization to execute an agreement with RUST Environment & Infrastructure Inc . for Engineering Services for Black Hawk Creek Flood Plain analysis relating to the Litzkow Salvage Yard was reviewed. Staff has received correspondence from Federal Emergency Management Agency (FEMA) regarding Litzkow Auto Salvage at 1720 Black Hawk Road being in noncompliance with the city' s Flood Plain Management regulations. FEMA is requiring specific studies as the business is in the Floodway District, with the findings to be submitted to them by March 1, 1996 . In order to provide the requested information, proposals were solicited from local engineering firms, and RUST Environment & Infrastructure Inc. was the only one to respond. RUST indicates that they will provide the necessary information for a cost not to exceed $7, 000 . 00 for Phase 1 and Phase 2 . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Two. Nays : Krizek. Motion carried. Moved by Getty, seconded by Krizek that the request and pre- authorization of the Superintendent of Water Pollution/Flood Control to purchase replacement hoses and fittings for flood control pumps at a cost of $6, 328 . 16 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request and pre- authorization of the Superintendent of Water Pollution/Flood Control to purchase a Hydroranger for the Park Road lift station at a cost of $1, 700 . 00 be approved. Ayes : Three . Motion carried. The request and pre-authorization of the Superintendent of Water Pollution/Flood Control to purchase two variable frequency drives for the Titus Lift Station was reviewed. The Titus Lift Station has been collecting chemicals in the wet well for an extended period of time. The drives will help to keep the flow moving and eliminate the present buildup in the wet well . Samples are being taken in an attempt to locate the origination of the chemicals . The cost for the drives is $4, 356 . 00 . Moved by Getty, seconded by Krizek that said request and pre-authorization be approved. Ayes : Three . Motion carried. The request of Building Maintenance for authorization to purchase a used water softening system for Five Sullivan Brothers Convention Center was reviewed. The water softener system conditions hot water only for the kitchen area. Soap vendors who supply cleaning agents for the automated dish machine have reported that the water softening system has not met minimum standards for soft water for several years . Recently a metering valve failed on the unit, Finance Committee February 5, 1996 Page 2 leaking water into the electronic control board. Two vendors were contacted to repair/replace the valve and bring the system into service . Neither vendor was able to locate new replacement parts or a valve. A third vendor, Northeast Iowa Water Conditioning, provided the following options : 1 . To put the unit back in service without any guarantee of performance--$2, 000 . 00 2 . New replacement system with a three-year warranty-- $12, 786 . 00 . 3 . Replace with identical three year old used unit with a one-year warrant--$6, 086 . 25 . It was the recommendation of Building Maintenance that we purchase the three-year old used unit with the one-year warrant at a cost of $6, 086 . 25 . Moved by Getty, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. The request of the Personnel Director for approval of a contract with Allen Hospital Occupational Health Services to conduct audiometric testing on employees in the Fire, Street/Sanitation, Garage, Water Pollution, Airport, Parks, Police and Recreation Departments was reviewed. The cost is $9 . 00 per employee and each department will be charged back for the cost of testing its employees . Allen will provide worksite testing, multiple testing capabilities, completion within the established time frame and testing with shift schedules to avoid overtime costs as much as possible. This testing will satisfy the requirements of OSHA, which requires yearly monitoring for employees exposed to noise in excess of 85 decibels and periodic monitoring of employees exposed to loud impulse noises . Moved by Getty, seconded by Krizek that said request be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that a garbage refund in the amount of $60 . 00 for 107 Joy Drive be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to transfer $7, 000 from Line Item 1111 (Regular Salaries, Expense) to Line Item 1114 (Time and Half, Expense) and to transfer $20, 000 from Line Item 1111 (Regular Salaries, Expense) to Line Item 1390 (Other Contractual, Expense) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to transfer $9, 000 from General Obligation Bonds designated for station improvements in FY 1995 to Line Item 1569 (Motor Vehicle Parts) be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Sanitation to increase Line Item 1785 (Refund Payment) and decrease Line Item 1596 (Paper & Plastic) in the amount of $2, 000 be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation & Arts Director to increase Line Item 3720 (Donations/Gift) in the amount of $2, 687 . 06; increase Line Item 3358 (Hotel/Motel Tax Revenue) in the amount of $8, 544 . 00; increase Line Item 3361 (State Grant/C.E. Grant) in the amount of $10, 097 . 64; increase Line Item 1111 (Full Time Salaries) in the amount of $8, 544 ; increase Line Item 1349 (Artist Expense) in the amount of $12, 784 . 70 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Superintendent of Water Pollution/Flood Control to transfer $2 , 000 from Line Item 5600/1521 (Electrical, Apparatus, Accessories, Finance Committee February 5, 1996 Page 3 Supplies, etc. ) to Line Item 5200/1533 (Gasoline) ; transfer $500 from Line Item 5200/1521 (Electrical, Apparatus, Accessories, Supplies, etc . ) to Line Item 5200/1378 (Other Equipment Repair) ; transfer $500 from Line Item 5310/1346 (Travel for Professional Training) and $400 from Line Item 5600/1346 (Travel for Professional Training) to Line Item 5200/1346 (Travel for Professional Training) be approved. Ayes: Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Police Chief to increase Line Item 1378 (Other Repair) and decrease Line Item 3871 (Damage Claims) in the amount of $2, 086 . 96 be approved. Ayes: Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Building Official to increase Line Item 1112 (Salaries, Part Time) and decrease Line Item 1111 (Salaries, Regular) in the amount of $546 .30; increase Line Item 1128 (Retirement) and decrease Line Item 1111 (Salaries, Regular) in the amount of $2, 500; increase Line Item 1319 (Other Professional Services) and decrease Line Item 1111 (Salaries, Regular) in the amount of $2, 500; increase Line Item 1385 (Office Equipment) and decrease Line Item 1111 (Salaries, Regular) in the amount of $2, 500; increase Line Item 1375 (Automotive Equipment) and decrease Line Item 1111 (Salaries, Regular) in the amount of $2, 000; increase Line Item 1377 (Radio Equipment Repair) and decrease Line Item 1111 (Salaries, Regular) in the amount of $500; increase Line Item 1392 (Subscription & Information) and decrease Line Item 1111 (Salaries, Regular) in the amount of $500; increase Line Item 1561 (Office Supplies) and decrease Line Item 1111 (Salaries, Regular) in the amount of $500 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Airport Director to increase Line Item 1345 (Travel City Business) in the amount of $2, 000; increase Line Item 1351 (Advertising) in the amount of $30, 000; decrease Line Item 1394 (Restaurant Expense) in the amount of $50, 000; increase Line Item 2152 (Capital Improvements) in the amount of $20, 036; decrease Line Item 3483 (Restaurant) in the amount of $50, 400; increase Line Item 3360 (Advertising) in the amount of $30, 000; increase Line Item 3000 (cash carryover from 1995) in the amount of $22, 036, be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-78 dated February 5, 1996 in the amount of $1, 516, 415 . 93 , be approved. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 4 : 08 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk