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HomeMy WebLinkAbout01/16/1996 FINANCE COMMITTEE January 16, 1996 5 :30 p.m. Large Conference Room Members present : Chairperson Mollenhoff, Krizek, Getty. Moved by Getty, seconded by Krizek that the Agenda, as amended to add Item No. 5 under Budget Line Items to be amended, "Request of Airport Director for various line item amendments" , be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the Minutes of January 8, 1996, as proposed, be approved. Ayes : Three. Motion carried. The request of the Police Chief for authorization to expend forfeiture funds to equip recently purchased patrol cars and add additional arrows to existing vehicles was reviewed. On November 27, 1995, the council authorized the purchase of six new patrol vehicles from Dick Witham Ford to be funded by the Capital Equipment Bonding Program. A balance of $10, 383 remained after the purchase and the council authorized those funds to be used to equip the vehicles . The cost of equipping the cars has exceeded the estimates and additional funds are necessary. To improve visibility and enhance safety the Police Department also want to equip the new cars and existing patrol vehicles with rear directional arrows . Bids were received for all the equipment at a total cost of $21, 451 . 76 . (A list of the bid prices is on file in the City Clerk' s office. ) It was the request of the Police Chief that authorization be given to use approximately $11, 068 . 76 from the Law Enforcement Trust Fund, Line Item #1710, to augment the previously authorized $10, 383 for the equipping of the vehicles . It was moved by Krizek, seconded by Getty that said request be approved. Ayes : Three. Motion carried. The request of the Police Chief for authorization to purchase five- parts Iowa Uniform Citation and Complaint forms was reviewed. The firm of G.A. Thompson of Dallas, Texas submitted a bid of $1, 150 . 00 per 400 books of forms . These are complicated forms which change almost annually by action of state legislation. The Thompson Company automatically updates the forms to comply with state laws . It was moved by Krizek, seconded by Getty that the bid of G.A. Thompson in the amount of $1, 150 . 00 for 400 books of forms be approved. Ayes : Three . Motion carried. The garbage exemption application form for Bruce Kaesser, 1730 Easton Avenue, was reviewed. Mr. Kaesser qualifies for a low- income exemption and will pay only $5 . 00 per month. It was moved by Getty, seconded by Krizek that said exemption form be approved. Ayes : Three . Motion carried. Moved by Getty, seconded by Krizek that a garbage refund in the amount of $120 . 00 for 4062 Sergeant Road be approved. Ayes : Three . Motion carried. The request of the Fire Chief to increase fees for ambulance service was reviewed. The current rates were established in June 20, 1994 , which brought the fees more in line with other EMS agencies . They changed from itemized billing to an all inclusive billing. During the eighteen months since the fees were restructured, Fire Rescue has attended or coordinated numerous seminars on ambulance billing and reimbursement . The involvement has provided Waterloo with a stronger and more respected voice in state EMS association. Numerous service changes have also been made which provide better care for the citizens of Waterloo. Current federal talks about a balanced budget will have a dramatic effect on ambulance service reimbursement . Medicare/Medicaid officials indicate that ambulance reimbursements will be frozen for seven years and Fire Rescue feels it is very important to evaluate ambulance fee rates at this time . A list of the proposed rates is on file in the City Clerk' s office . Moved by Krizek, seconded by Getty to forward the proposed rate increase to the full council . Ayes : Three. Motion carried. Finance Committee January 16, 1996 Page 2 The following bids received for emergency lighting and notification system for the ADA improvements at the Waterloo Public Library were reviewed: Bidder Bid Amount Communications Digital Technologies $16, 992 . 00 Reliable Systems $17, 554 . 00 The A.D.A. Compliance Commission recommended to accept the low bid of Communications Digital Technologies of $16, 992 for the project . The completion of the project will make the Library the first city- owned or operated structure in Waterloo to conform to the A.D.A. law. Moved by Getty, seconded by Krizek that said recommendation be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Assistant Fire Chief for pre-authorization to expend $10, 381 . 00 to purchase materials needed to teach John Deere Fire Extinguisher classes be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Fire Chief to distribute revenue in the amount of $46, 690 to the following line items : 1114 (Time and Half Pay) in the amount of $14 , 700; 1112 (Salaries - Part Time) in the amount of $5, 000; 1130 (Employee Benefit Reimbursement) in the amount of $490; 1315 (Education and Training) in the amount of $10, 500; 1371 (Building & Grounds Maintenance) in the amount of $5, 000; 1513 (Chemicals, Gases & Related) in the amount of $11, 000, be approved. Ayes : PP . Y Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Recreation Director to transfer amounts from various line items, a copy of which is on file in the City Clerk' s office, be approved. Ayes : Three . Motion carried. Moved by Krizek, seconded by Getty that the request of the Human Rights Director to decrease Line Item 1311 (Accounting/Clerical Service) in the amount of $716 . 25; decrease Line Item 1313 (Legal Services) in the amount of $1, 000; decrease Line Item 1343 (Postage & Mailing) in the amount of $500; decrease Line Item 1345 (Travel - Official Business) in the amount of $153 . 25; decrease Line Item 1392 (Subscriptions & Information) in the amount of $500; increase Line Item 1315 (Education & Training) in the amount of $1, 298 . 25; increase Line Item 1376 (Office Equipment Repair & Maintenance) in the amount of $599; increase Line Item 1533 (Gasoline) in the amount of $153 . 25; increase Line Item 1561 (Office Supplies) in the amount of $653 ; increase Line Item 2106 (Computer Equipment) in the amount of $166 be approved. Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that the request of the Library to increase Line Item 1114 (Time & Half) in the amount of $50; increase Line Item 1353 (Printing) in the amount of $3 , 000; decrease Line Item 1111 (Regular Employees) in the amount of $50; decrease Line Item 1326 (Library Book Processing) in the amount of $3 , 000 be approved. Ayes : Three. Motion carried. Moved by Getty, seconded by Krizek that the request of the Airport Director for various line item amendments be tabled to February 5, 1996 . Ayes : Three. Motion carried. Moved by Krizek, seconded by Getty that Bills Payment, as contained in Schedule AP640, pp. 1-78 dated January 16, 1996 in the amount of $698, 889 . 00, be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Krizek, seconded by Getty that the meeting be adjourned at 6 : 05 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk