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HomeMy WebLinkAbout12/04/1995 FINANCE COMMITTEE December 4, 1995 4 : 00 p.m. Large Conference Room Roll Call : Chairperson Krizek, Mollenhoff, Anders . Moved by Mollenhoff, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the Minutes, as proposed for November 27, 1995, be approved. Ayes : Three . Motion carried. Funding for an agreement with the University of Northern Iowa for leadership training of Waterloo Fire Rescue staff and team members was reviewed. A council work session was held on November 20, 1995 on this item and the Fire Department was requested to provide a source of funding for the $8, 820 . 00 cost for the leadership training workshop. The cost of the training would be spread over fiscal years 1996 and 1997 . Waterloo Fire Rescue has submitted a request to the State Emergency Management Division for $6, 000 . 00 reimbursement for training that was conducted in fiscal year 1996 . If the training grant is awarded, Fire Rescue will utilize the $6, 000 . 00 grant funding and the remaining $2, 820 . 00 will be funded with training funds in the fiscal year 1997 budget . Moved by Mollenhoff, seconded by Anders that the above source of funding be approved for the agreement with the University of Northern Iowa for leadership training of Waterloo Fire Rescue staff and team members . Ayes : Three . Motion carried. The fiber optic hookup for the Fire Station, Black Hawk County Jail and City Hall was reviewed. The connection between the Fire Department' s computer network and the jail will use MidAmerica' s existing power conduits where possible. New two inch conduit will have to be installed from the corner of Mulberry and Park to the Fire Department and again by the court house to link from MidAmerica conduit to City Hall conduit . From City Hall, existing fiber optic cable will be used to reach the jail . Equipment that will allow the Fire Department network to link to the City Hall network is also included in this project . There are two options on the equipment . Option one would just link the Fire Department now at a cost of $25, 102, and option two at a cost of $28, 402 would have the capacity to link all city networks in the future . Moved by Mollenhoff, seconded by Anders that Option Two at a cost of $28, 402 be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the bid of Servicesmaster in the amount of $368 . 33 per month to provide cleaning services to the Regional Training Center be approved. Ayes : Three . Motion carried. The request of the City Engineer to purchase a CAD workstation was reviewed. The Engineering Department has experienced problems running one of its computers and has also been unable to install upgraded software on RoadCalc because of memory limitations . There is also a need for a CD-ROM drive to access the Black Hawk County GIS and to read the aerial mapping compact discs . The Computer Operations Specialist and Management Information Systems Director have examined the computer and recommend that it be replaced with a higher performing Pentium Processor. The Computer Operations Specialist requested quotes, with the lowest quote being from Dell Marketing, L. P. of Austin, Texas, which includes a 100 MHz Pentium Processor with a 1GB Hard Drive, a total of 16MB of RAM and a quad- speed CD-ROM for $1, 890 . 00 . The items have been reviewed and approved by the Computer Technical Review Committee. Moved by Anders, seconded by Mollenhoff that the above request be approved. Ayes : Three . Motion carried. An amendment to the contract with Goodwill Industries to expand thecurrent FSS contract from 60 to 80 participants was reviewed. The case management of the Family Self Sufficiency program was Finance Committee December 4, 1995 Page 2 awarded to Goodwill Industries . The Housing Authority has an obligation to assist 80 participants . As recruiting by previous case managers had been slow and difficult, the bid specifications set a target program size of 60 participants by the end of two years . A change in the current method of recruiting from mass mailings to personal contacts and the success of the case manager has caused Waterloo Housing Authority to reach the 60 participants in December. It was the recommendation of the City Planner that the contract be amended to a maximum of 80 participants until the contract is rebid at the end of its term. It also was the recommendation of the City Planner to approve the automatic renewal of the contract for the second year of the optional two year commitment . Moved by Anders, seconded by Krizek that the contract with Goodwill Industries be renewed for the second year of the optional two year commitment and the amendment to expand the FSS contract from 60 to 80 participants be approved. Ayes : Two. Abstain: Mollenhoff . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Parks Superintendent for pre-authorization to expend not to exceed $2, 000 for various seed for flowers in the parks and golf courses in 1996 be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control for pre- authorization to expend $1, 355 . 00 for a replacement hose be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the City Engineer to transfer $890 from Line Item 2118 (Office Furniture) to Line Item 2111 (Engineering and Scientific Equipment) , be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the City Planner to increase Line Item 3350 (HUD Grants) and increase Line Item 2152 (Building Improvements) in the amount of $35, 556, be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Water Pollution/Flood Control to transfer $7, 500 from Line Item 5200/1400 (Utility Services) to Line Item 5200/1564 (Equipment Rental) ; transfer $3 , 000 from Line Item 5200/1400 (Utility Services) to Line Item 5200/1517 (Concrete Pipe & Product) ; and transfer $2, 000 from 5200/1319 (Other Professional Services) to Line Item 5200/1317 (Audit Services) , be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that Bills Payment as contained in Schedule AP640, pp. 1-55 dated December 4, 1995, in the amount of $800, 183 .49, with Councilperson Mollenhoff abstaining on PV 16675, be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Mollenhoff, seconded by Anders that the meeting be adjourned at 4 :42 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk