HomeMy WebLinkAbout11/20/1995 FINANCE COMMITTEE
November 20, 1995
3 : 15 p.m.
Large Conference Room
Members present : Chairperson Krizek, Mollenhoff, Anders .
Moved by Anders, seconded by Mollenhoff that the Agenda, as amended
to add Item No. 3 under Unfinished Business entitled "Approval of
Change Order in the amount of $2, 620 . 00 in conjunction with
construction of maintenance/storage garage at Ridgeway Towers" , be
approved. Ayes : Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that the minutes of
November 13 , 1995, as proposed, be approved. Ayes : Three. Motion
carried.
The following bids received for six full sized police patrol
vehicles were reviewed:
Bidder Bid Amount
Dick Witham Ford $18, 769 . 50 - Crown Victoria
Rydell Chevrolet $16, 269 . 00 - Lumina
The bid from Rydell Chevrolet is considered non-compliant as its
wheelbase is 107 . 5" and the specifications called for a wheelbase
of 114 " to 116" . It was the recommendation of the Police Chief
that the low compliant bid from Dick Witham Ford be approved. The
total cost for the six patrol vehicles is $112, 617 . There is
$123 , 000 in the proposed capital equipment bonding program, which
would leave a balance of $10, 383 . In addition, the Police
Department requested authorization to purchase the following
equipment for the six vehicles : police markings and striping,
radio consoles, light bars, rear directional lights and sirens .
Moved by Mollenhoff, seconded by Anders that the low compliant bid
from Dick Witham Ford in the amount of $18, 769 . 50 per vehicle be
approved and the Police Department be given authorization to
purchase the required auxiliary equipment . Ayes : Three. Motion
carried.
The following bids received for a copier for the Police Department
were reviewed:
Bidder Bid Amount
Automated Business Products, Inc . $32, 836 . 00 - Sharp SD 2060
Advanced Systems, Inc . $30, 451 . 00 - Lanier 6765
Although the Sharp is $2, 388 more expensive than the Lanier, the
Police Department felt that over a three-year period the Sharp' s
features, qualities, performance, durability and user preference
will more than compensate for the difference in cost, It was the
Police Chief' s recommendation that the bid of Automated Business
Products, Inc . in the amount of $32, 836 . 00 be approved. Moved by
Anders, seconded by Mollenhoff that said recommendation be
approved. Ayes : Two. Nays : Mollenhoff . Motion carried.
Moved by Mollenhoff, seconded by Anders that a contract with
Thorson Brom Broshar Snyder Architects for a structural analysis of
the East 5th Street, West 5th Street and Commercial Street ramps be
approved. Ayes : Three . Motion carried.
The request of the City Planner for authorization to further extend
the water main in conjunction with the VGM project was reviewed.
On September 25, 1995 the council approved a request to fund water
and sewer improvements for the VGM project, at an estimated cost of
$6 , 200 . 00 . Though the project is being funded with a RISE grant
from the Iowa Department of Transportation, water and sewer
improvements are not considered an eligible expense; therefore, any
costs associated with said improvements will be the city' s
responsibility. Due to the need to provide adequate fire
protection to the site, it will be necessary to extend the water
main further than was originally planned. The Water Works
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November 20, 1995
Page 2
estimates the cost will be $7, 766 . 00 . Moved by Mollenhoff,
seconded by Anders that said request be approved. Ayes : Three.
Motion carried.
Moved by Mollenhoff, seconded by Anders that a Change Order in the
amount of $2, 620 . 00 in conjunction with the construction of a
maintenance/storage garage at Ridgeway Towers be approved. Ayes :
Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Superintendent of Traffic Operations for pre-authorization to
expend $7, 344 . 25 for boring under Dane Street, E. Mullan Avenue,
Almond Street, Parker Street and Newell Street, and placing 2" and
3 " PVC, Schedule 80 in conjunction with Subsystem "Q" be approved.
With the approval of the mover and seconder, the above motion was
withdrawn. Moved by Anders, seconded by Mollenhoff that the above
request be tabled. Ayes : Three. Motion carried.
Moved by Anders, seconded by Mollenhoff that the request of the
Superintendent of Street/Sanitation for pre-authorization to expend
$350 per month for lease of a building for storage space for
construction equipment and snow plows be approved. Ayes : Three.
Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Parks Superintendent for pre-authorization to expend not to exceed
$7, 000 for equipment parts for the winter maintenance program be
approved. Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Superintendent of Traffic Operations for pre-authorization to
expend $7, 344 . 25 for boring under Dane Street, E. Mullan Avenue,
Almond Street, Parker Street and Newell Street, and placing 2" and
3 " PVC, Schedule 80 in conjunction with Subsystem "Q" be approved.
Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Fire Chief to increase Line Item 3722 (Refunds, Revenue) and
increase Line Item 1314 (Health Service, Expense) in the amount of
$361 . 90 ; increase Line Item 3872 (Safety Equipment Reimbursement,
Revenue) and increase Line Item 1569 (Motor Vehicles, Expense) in
the amount of $3 , 258 . 92 be approved. Ayes : Three. Motion
carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Finance Manager to increase Line Item 1130 (Employee Benefit
Reimbursements) and decrease Line Item 1111 (Salaries) in the
amount of $756 ; increase Line Item 1352 (Photo Copier Service) and
decrease Line Item 1111 (Print Shop Salaries) in the amount of
$3 , 000; increase Line Item 1391 (Dues & Membership) and decrease
Line Item 1376 (Office Equipment Maintenance & Repair) in the
amount of $390; increase Line Item 1392 (Subscriptions &
Information) in the amount of $5, 300 and decrease Line Item 1111
(Salaries) in the amount of $2 , 700 and decrease Line Item 1112
(Temporary Salaries) in the amount of $2, 600; increase Line Item
1353 (Printing Services - Print Shop) in the amount of $19, 895 and
decrease Line Items 1111 (Salaries) , 1121 (FICA) , 1122 (IPERS) ,
1123 (Disability) and 1131 (Insurance) in the amount of $19, 895 be
approved. Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Superintendent of Water Pollution/Flood Control to transfer $1, 000
from Line Item 5200/1535 (Hardware Items) to Line Item 5310/1517
(Concrete Pipe & Products) ; transfer $2, 000 from Line Item
5600/1400 (Utility Services) to Line Item 5600/1377 (Radio,
Equipment Repair/Maintenance) ; $2, 000 from Line Item 5600/1571
(Equipment Replacement Parts) to 5600/1565 (Plumbing, Drainage
Supplies) be approved. Ayes : Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Human Rights Director to decrease Contingency Fund in the amount of
Finance Committee
November 20, 1995
Page 3
$4 , 890 .42 and increase Line Item 1371 (Building & Grounds
Maintenance) in the amount of $316 .29; increase Line Item 1392
(Subscription & Information) in the amount of $1, 870; increase Line
Item 1561 (Office Supplies) in the amount of $1, 973 .32; Line Item
2118 (Office Furniture & Equipment) in the amount of $2, 102 . 13 ;
increase Line Item 2106 (Computer Equipment) in the amount of $602;
and increase Line Item 3722 (Refunds) in the amount $1, 973 . 32 be
approved. Ayes : Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Building Official to transfer $350 from Line Item 1376 (Office
Equipment Repair & Maintenance) to Line Item 1351 (Advertising) ;
transfer $150 from Line Item 1376 (Office Equipment Repair) and
Maintenance) to Line Item 1352 (Photographic and Copy Services) be
approved. Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Library to decrease Line Item 2114 (Institutional Furniture) and
increase Line item 1345 (Travel City Business) in the amount of
$5, 000 be approved. Ayes : Three. Motion carried.
Moved by Anders, seconded by Mollenhoff that Bills Payment, as
contained in Schedule AP640, pp. 1-79, dated November 20, 1995, in
the amount of $3 , 003 , 268 . 78, be received, placed on file and
forwarded to the full council for approval . Ayes : Three. Motion
carried.
With no further business before the committee, it was moved by
Mollenhoff, seconded by Anders that the meeting be adjourned at
4 : 00 p.m. Ayes : Three. Motion carried.
Susan Fangman
City Clerk