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HomeMy WebLinkAbout11/13/1995 FINANCE COMMITTEE November 13 , 1995 4 : 30 - 5 : 00 p.m. Large Conference Room Members present : Mollenhoff, Anders . Members absent : Krizek. Moved by Anders, seconded by Mollenhoff that the Agenda, as amended to correct Item No. 7 under "Budget Line-Items to be Amended" , be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved Anders, seconded by Mollenhoff that the Minutes of November 6 , 1995, as proposed, be approved. Ayes : Two. Absent : Krizek. Motion carried. The following bids received for floor coverings for Ridgeway Towers were reviewed: Bidder Bid Amount Peterman & Haes $11, 825 . 00 Town & Country $10, 800 . 00 Diamond Vogel Paint Center $10, 967 . 34 It was the recommendation of the Housing Authority that the low bid of Town & Country in the amount of $10, 800 . 00 be approved. The following bids received for a maintenance/storage garage at Ridgeway Towers were reviewed: Bidder Bid Amount Brothers Construction $17, 821 . 00 L & L Construction $16, 338 . 30 Merle Gleason Construction $12, 925 . 00 It was the recommendation of the Housing Authority that the low bid of Merle Gleason Construction in the amount of $12, 925 . 00 be accepted. Moved by Anders, seconded by Mollenhoff that said recommendations be approved. Ayes : Two. Absent : Krizek. Motion carried. The request of the Finance Manager for authorization to raise the city travel credit card limit to $8, 000 . 00 was reviewed. The current credit card limit is $5, 000 for all city departments and generally is at about $2, 000 to $3 , 000 on an average basis on charges incurred. It was requested that the Finance Manager track the annual usage of card for comparison next year at this time. Moved by Anders, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. The status report of the FY 96 Budget Review Committee' s recommendations was reviewed. The FY 96 Budget Review Committee report contained 59 specific individual recommendations involving a number of city departments . Of the 59 specific recommendations, 43 , or 73 percent, have been implemented and 14, or 24 percent, are in the process of being implemented or are pending further review for later implementation. The status report indicates a high level of compliance with the FY 96 Budget Review Committee' s recommendations in terms of 97 percent of the report either being recommended or in the process of being recommended. Councilperson Mollenhoff recommended that a letter of delinquency be sent to the Airport Commission. Moved by Anders, seconded by Mollenhoff to receive and file said report . Ayes : Two. Absent : Krizek. Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase sewer van replacement parts was reviewed. Heavy and Finance Committee November 13, 1995 Page 2 continuous use of the sewer televising equipment results in high repair and maintenance costs . Many parts are needed to keep the unit in continuous operations . The estimated cost for the replacement parts is $4, 253 .48 . Moved by Anders, seconded by Mollenhoff that said request be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Police Chief for authorization to seek bids for six new police vehicles be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that a garbage and sewer refund in the amount of $204 . 60 for 410 Clay Street be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Streets/Sanitation for pre-authorization to expend $350 per month for a private weather planner be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the City Planner to transfer $100 . 00 from Line Item 1371 (Building and Grounds Maintenance) to Line Item 1375 (Automotive Equipment) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the City Planner to increase Line Item 2141 (Land and Right-of-Way) in the amount of $271, 836 . 74 and increase Line Item 3350 (Federal Funds Received) in the amount of $271, 836 . 74 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control to decrease Line Item 1310 (Professional Services) and Line Item 1513 (Chemical, Gas & Supplies) in the amount of $70, 000 . 00; increase Line Item 1341 (Contract Carriers) in the amount of $140, 000 . 00; decrease Line Item 1400 (Utility Services) in the amount of $500 . 00; increase Line Item 1344 (Telephone, Fax, Teletype) in the amount of $500 . 00 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Water Pollution/Flood Control to decrease Line Item 1338 (Service From Data Processing) in the amount of $4 , 000 . 00; decrease Line Item 1571 (Equipment Replacement) in the amount of $5, 000 . 00; increase Line Item 1380 (Rents & Leases - Property) in the amount of $9, 000 . 00 be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Traffic Operations to transfer $4, 000 . 00 from Road Use Tax Fund balance to Line Item 1114 (Time and One-Half Pay) and $1, 500 . 00 to Line Item 1581 (Paint and Paint Supplies) ; transfer $150 . 00 from Line Item 1400 (Utility Services) to Line Item 1376 (Office Equipment and Repair) ; transfer $1, 700 . 00 from Line Item 1400 (Utility Services) to Line Item 1511 (Aggregates, Concrete, etc . ) ; transfer $150 . 00 from Line Item 1400 (Utility Services) to Line Item 1555 (Minor Equipment and Handtools) be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Fire Chief to transfer $103 . 56 from Line Item 3873 (Reimbursement for Service, Revenue) to Line Item 1114 (Time & Half Pay, Expense) ; transfer $30 . 00 from Line Item 3830 (Contributions, Revenue) to Line Item 1551 (Medical Supplies Expense) ; transfer $90 . 00 from Line Item 3830 (Contributions, Revenue) to Line Item 2130 (Rescue Equipment, Capital Improvement, Expense) be approved. Ayes : Two. Absent : Krizek. Motion carried. Finance Committee November 13 , 1995 Page 3 Moved by Anders, seconded by Mollenhoff that the request of the Fire Chief to transfer revenue in the amount of $21, 450 . 00 to Line Item 1112 (Salaries Part Time) in the amount of $3 , 000 . 00; Line Item 1310 (Professional Service) in the amount of $500 . 00; Line Item 1315 (Education Training) in the amount of $14, 000 . 00; Line Item 1345 (Travel Official City Business) in the amount of $700 . 00; Line Item 1519 (Data Processing) in the amount of $500 . 00; Line Item 1520 (Computer Software) in the amount of $500 . 00; Line Item 1561 (Office Supplies) in the amount of $2, 000 . 00; Line Item 1563 (Photographic) in the amount of $250 . 00, be approved. Ayes : Two. Absent : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that Bills Payment, as contained in Schedule AP640, pp. 1-47 dated November 13, 1995 in the amount of $2, 412, 442 . 77, be received, placed on file and forwarded to the full council for approval . Ayes : Two. Absent : Krizek. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Mollenhoff that the meeting be adjourned at 5 : 05 p.m. Ayes : Two. Absent : Krizek. Motion carried. Susan Fangman City Clerk