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HomeMy WebLinkAbout09/05/1995 FINANCE COMMITTEE September 5, 1995 4 : 30 p.m. Large Conference Room Members present : Chairperson Krizek, Anders . Members absent : Mollenhoff . Moved by Anders, seconded by Krizek that the Agenda, as amended to add under New Business Item No. 6 "Authorization to purchase air conditioning compressor for the Recreation Center Law Court Theater--Building Maintenance, " and Item No. 7 "Request of MET Transit Authority to guarantee operating line of credit in the amount of $500, 000, with additional request to advance $25, 000 to be paid out of upcoming transit subsidy" , be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of Building Maintenance for authorization to purchase Six boilers was reviewed. On August 28, 1995 the Building & Grounds and Finance Committees authorized the purchase of five replacement boilers for fire stations at a cost of $84, 165 . 00 . After further review of the figures presented, the Building Maintenance Supervisor found the estimated payback to be grossly understated and the city rescinded its offer to purchase. The vendor has proposed a less efficient (85% compared to 950) modular boiler as an alternative. The contractor will sell six boilers directly to the city for $32, 000 . 00 if city staff does the installation work. The $32, 000 . 00 cost is $52, 165 . 00 less than the previously requested amount and only $2, 900 per year less savings for all fire stations . Energy Capital Loan Notes in the amount of $28, 200 . 00 will be used to purchase the six boilers and be reimbursed with savings identified in the Technical Engineering Analysis . Any remaining costs will be funded from the Fire Station Capital Improvements budget . Moved by Krizek, seconded by Anders that authorization to purchase six boilers at a cost of $32, 000 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase a replacement pump for the Virginia lift station at a cost of $4, 493 . 00 was reviewed. The city is currently using a 4" pump with a pumping capacity of 300 GPM, and the replacement is a 4" pump with a pumping capacity of 580 GPM. A quote has been received to repair the pump at a cost of $5, 796 . 98, plus labor, which is more than the purchase of a new pump at $4, 493 . 00 . This item was approved at today' s Public Works Committee meeting. Moved by Anders, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Superintendent of Water Pollution/Flood Control to purchase motor and drive packages to use in upsizing the gas blowers at the lagoon was reviewed. Two Toshiba 25 HP Inverter Duty Exp Motor and Drive packages were purchased from the Hupp Electric Motor Company to use in upsizing the gas blowers at the lagoon and to maintain compatibility with existing equipment . The price per unit is $7, 637 . 67, plus freight cost of $177 . 15, for a total cost of $15, 452 .49 . This item was approved at today' s Public Works Committee meeting. Moved by Anders, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Administrative Director to amend a travel request to attend Iowa League of Cities Annual Conference in Ames, Iowa on October 4-6, 1995 was reviewed. Only one night of hotel expense was included in the original request and this is a three- day conference so an additional night of lodging needs to be added at a cost of $63 . 00 . Meals are included in the cost of registration for October 5 and 6, but not the first day so an addition $25 . 00 for meals also needs to be added to the original request . Adding the two items in the amount of $88 . 00 will bring the total cost to $326 . 00 . Moved by Anders, seconded by Krizek Finance Committee September 5, 1995 Page 2 that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Anders that a garbage refund in the amount of $67 . 80 for 220 Virden Street be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. A draft policy outlining the city fund account structure was reviewed. Bruce Meisinger, Finance Manager, stated that at the present time there are no guidelines or direction as to when revenues can be deposited into the General Fund. The proposed policy states that all revenues shall be deposited into the General Fund unless separately designated by the city council, or restricted by law, bond covenant, trust agreement or separately categorized by Generally Accepted Accounting Principles . Mr. Meisinger reported that with the conversion of the new financial system, 80 fund accounts have been consolidated and we now have between 20 and 25 funds. The policy will be reviewed by the full council at tonight' s meeting. Moved by Anders, seconded by Krizek that the proposed draft policy be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of Building Maintenance for authorization to purchase an air compressor for the Recreation Center Law Court Theater was reviewed. During a service call at the Recreation Center Law Court Theater staff located a blown lug on a 20 ton compressor. This was a thermal overload protection which burned a hole through the compressor canister leaking all of the refrigerant out of the unit rendering the compressor inoperable. A replacement compressor has been located at a cost of $4, 000 . 00 . The purchase will not meet the requirements of the Energy Conservation Project and will have to be funded through a Recreation Center line item. Moved by Anders, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Metropolitan Transit Authority for authorization to guarantee an operating loan in the amount of $500, 000, with an additional request to advance $25, 000 to be paid out of upcoming transit subsidy was reviewed. Due to the change in the schedule for sending transit levy funds to MET, said loan is necessary to keep the system operational . The city pays transit levy funds monthly as they are received by the city. Also, due to the grant review cycle of the Federal Transit Administration, MET is unable to draw federal operating assistance until late January or February for the fiscal year that began the previous July. Moved by Anders, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Anders, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $7, 794 . 00 to purchase timbers to place around playgrounds at various parks be tabled until additional information is presented. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Parks Superintendent for pre-authorization to expend $1, 507 . 00 for new gutters for the Byrnes Pro Shop be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Sign & Traffic for pre-authorization to expend $1, 120 . 00 for a blade to be used sawing loops at Kimball Avenue and Brookeridge Road for new traffic signals being installed be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Fire Chief for pre-authorization to expend $1, 540 . 00 for paramedic certification course be approved. Ayes : Two. Absent : 1 Finance Committee September 5, 1995 Page 3 Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Water Pollution/Flood Control to decrease Line Item 1513 (Chemicals, Gases & Related Supplies) and increase Line Item 1351 (Advertising) in the amount of $500 . 00 be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Krizek, seconded by Anders that Bills Payment, as contained in Schedule AP640, pp. 1-50, dated September 5, 1995 in the amount of $1, 384, 315 . 23 , be received, placed on file and forwarded to the full council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 5 :23 p.m. Ayes : Two. Absent : Mollenhoff . Motion carried. Susan Fangman City Clerk