HomeMy WebLinkAbout08/21/1995 FINANCE COMMITTEE
August 21, 1995
5 : 00 p.m.
Large Conference Room
Members present : Chairperson Krizek, Mollenhoff, Anders.
Moved by Mollenhoff, seconded by Anders that the Agenda, as
proposed, be approved. Ayes : Three. Motion carried.
The request of the City Planner to accept partial payment and
future quarterly payments for annual bus bench licensing fees was
reviewed. On April 1, 1995, the Bench Company of Parkersburg owed
$2, 805 . 00 for the annual $15 . 00 per bench fee for 187 benches in
accordance with the bus bench ordinance. Two checks have been
received from the Bench Company in the amount of $701 . 25 for the
first two quarters . The Bench Company is requesting that they be
allowed to pay the final amount in two quarterly payments on
October 1, 1995 and January 1, 1996 . The city loses interest on
uncollected fees and it would be in our best interest if the
business borrowed the money to pay the annual fees . If the bill
remains unpaid, the benches will be picked up. Councilperson
Anders requested that inappropriate messages be removed from the
benches . Moved by Mollenhoff, seconded by Anders that said request
be denied and full payment be requested from the Bench Company.
Ayes : Three . Motion carried.
The request of Building Maintenance for authorization to replace
the boilers at the Fire Stations #1, 3 , 4, 6 and 8 was reviewed.
On August 14, 1995, the Building & Grounds Committee gave
authorization to seek bids for a boiler at Fire Station #8 .
Building Maintenance has been informed that the preferred
manufacturer has five boilers in their warehouse at this time . In
specifying a high efficiency replacement boiler, there are only two
brands of modular boilers that meet the criteria for rebates,
energy savings and expected life that the city and energy project
require . The boilers can be purchased directly from the
manufacturer and then bid the installation through a local heating
and cooling contractor. Building Maintenance anticipates a quote
in the $12, 000 to $14, 000 range per unit . The replacement purchase
would be funded with energy capital loan notes and reimbursed
through energy savings identified in the technical engineering
analysis . Councilperson Mollenhoff requested that all biddable
items receive at least two verbal quotes . Moved by Mollenhoff,
seconded by Anders that said request be tabled until bids are
received. Ayes : Three. Motion carried.
The request of Building Maintenance to repair roofs at the City
Hall Annex and Street Department was reviewed. On April 3 , 1995
the Building & Grounds Committee authorized the building
maintenance department to seek bids for re-roofing of Carnegie
Annex, Fire Station #8, Fire Station # 6 and one level of the
Recreation Center and Library. After consulting with department
heads and an inspection, building maintenance has determined that
the following buildings need roof repairs : City Hall Annex at an
estimated cost of $1, 200 . 00, and the Street Department at a
estimated cost of $1, 500 . 00 . It was the Building Maintenance
Supervisor' s recommendation to hire Fuller Roofs and not to seek
quotes because the hours required to make appointments and conduct
inspections would offset any possible savings. Fuller Roofs has
applied the roof surfaces on most of the city buildings and has
records of previous repairs and materials used in the original
installations . Moved by Anders, seconded by Mollenhoff that said
request be approved and Building Maintenance report back to the
Finance Committee on the actual costs of said roof repairs . Ayes :
Three . Motion carried.
Moved by Anders, seconded by Mollenhoff that the request of the
Superintendent of Streets/Sanitation for authorization to seek bids
for roadway deicing salt in a joint purchase with the City of Cedar
Falls be approved. Ayes : Three . Motion carried.
Finance Committee
August 21, 1995
Page 2
The following bid for repair of Virden Creek Dam was reviewed:
Bidder Bid Amount
Municipal Pipe Tool Co. $1, 701 . 88
It was the recommendation of the Associate Engineer that the bid of
$1, 701 . 88 from Municipal Pipe Tool Co. be approved. Moved by
Mollenhoff, seconded by Anders that said recommendation be
approved. Ayes : Three. Motion carried.
The following bids received for a H. P. laser jet printer were
reviewed:
Bidder Bid Amount
IBM $1, 760 . 00
Warren $1, 746 . 00
The HP laser jet printer currently being used by the Building
Department was sent to Iowa Business Machines for repairs. IBM
reported that the printer was not worth fixing, and that repair
costs would exceed the value of the five year old printer. IBM
indicated that they will not charge for the six hours of labor they
have in the old printer if the city elects to purchase a
replacement printer from IBM. The Computer Technical Review
Committee reviewed and recommended that the bid of IBM in the
amount of $1, 760 . 00 for a HP laser jet printer be accepted. Moved
by Anders, seconded by Mollenhoff that said recommendation be
approved. Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
City Clerk for authorization to seek bids for property insurance
coverage, public officials liability coverage and police
professional liability coverage be approved. Ayes : Three. Motion
carried.
Moved by Anders, seconded by Mollenhoff that a garbage refund in
the amount of $20 . 00 for 115 Clark Street be approved. Ayes :
Three . Motion carried.
Moved by Anders, seconded by Mollenhoff that a garbage refund in
the amount of $70 . 00 for 726 Logan Avenue be approved. Ayes :
Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Finance Manager for authorization to proceed with development of a
comprehensive five-year financial plan be approved. Councilperson
Krizek requested that members of the Finance Committee be involved
in the financial plan. With the approval of the mover and seconder
the above motion was withdrawn. Moved by Mollenhoff, seconded by
Anders that the request be tabled for one week and a Finance
Committee meeting be scheduled for 1 : 00 p.m. on August 28, 1995 .
Ayes : Three . Motion carried.
Moved by Anders, seconded by Mollenhoff that the request of the
Superintendent of Sign & Traffic for pre-authorization to expend
$8, 700 . 00 for stop sign faces and $190 . 00 for do not enter sign
faces be approved. Ayes : Three. Motion carried.
Moved by Anders, seconded by Mollenhoff that the request of the
Superintendent of Sign & Traffic for pre-authorization to expend
$1, 139 . 25 and $542 . 50 for signal installation at Brookeridge and
Kimball Avenue be approved. Ayes : Three. Motion carried.
Finance Committee
August 21, 1995
Page 3
Moved by Anders, seconded by Mollenhoff that the request of the
Recreation Director for pre-authorization to expend $6,425 . 00 for
500 major league and Class AAA baseball and softball jerseys be
approved. Ayes : Three . Motion carried.
Moved by Anders, seconded by Mollenhoff that the request of the
Recreation Director for pre-authorization to expend $6, 000 . 00 for
1, 500 t-shirts for flag football, youth basketballs, floor hockey,
youth baseball and softball be approved. Ayes : Three. Motion
carried.
Moved by Anders, seconded by Mollenhoff that the request of the
Parks Superintendent for pre-authorization to expend $2, 309 . 50 for
body repair on a 1990 Ford pick-up be approved. Ayes : Three.
Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Finance Manager to transfer $5, 000 from Line Item 1710
(Contingencies) to Line Item 1311 (Accounting Services) be tabled.
Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that Bills Payment, as
contained in Schedule AP640, pp. 1-94 dated August 21, 1995 in the
amount of $2, 104, 114 . 08 be received, placed on file and forwarded
to the full council for approval . Ayes : Three. Motion carried.
With no further business before the committee, it was moved by
Mollenhoff, seconded by Anders that the meeting be adjourned at
5 :45 p.m. Ayes : Three. Motion carried.
Susan Fangman
City Clerk