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HomeMy WebLinkAbout07/21/1995 FINANCE COMMITTEE July 31, 1995 5 :30 p.m. Large Conference Room Roll Call : Chairperson Krizek, Mollenhoff, Anders. Moved by Mollenhoff, seconded by Anders that the Agenda, as amended to add request of Building Maintenance for authorization to proceed with repairs to air-conditioner at Byrnes Park Pro Shop, be approved. Ayes : Three. Motion carried. The following quotes received for one-time cleaning of carpeted areas of City Hall were reviewed: Bidder Bid Amount Stanley Steamer $1, 255 . 00 Servicemaster $1, 306 . 79 AAA Professional $1, 645 . 00 City Hall currently contracts with Premiere Cleaning for janitorial services in City Hall . Spot cleaning and bi-annual cleaning of all carpeted areas are within the scope of our current contract, but Premiere Cleaning lacks the specialized equipment necessary to deep clean the carpets. It was the recommendation of Building Maintenance that the low bid of Stanley Steamer in the amount of $1, 255 . 00 be approved. On July 24, 1995 the Building & Grounds Committee recommended approval of the low bid to include scotch guarding if it could be done at a nominal costs. Stanley Steamer agreed to scotchguard the heavy traffic areas at an approximate cost of $350 . 00 . Moved by Anders, seconded by Mollenhoff that the low bid of Stanley Steamer, including scotchguarding, be approved. Ayes : Three . Motion carried. The following quotes received for 150 pairs of lamps for exit lights were reviewed: Quoter Quote Amount 3-E $4, 677 . 00 Van Meter $4 , 875 . 00 The above bids were reviewed by the Building & Grounds Committee on July 24 , 1995 and upon recommendation of Building Maintenance the low bid of 3-E in the amount of $4, 677. 00 was approved. Upon research following approval by Building & Grounds, Building Maintenance discovered that the expected life of the low bid product and the warranted life were not the same. The bid of Van Meter has a 500 percent longer warranty than the low bid and is a higher quality product . It was the recommendation of Building Maintenance that the bid of Van Meter in the amount of $4, 875 . 00 be approved. Moved by Mollenhoff, seconded by Anders that said recommendation be approved. Ayes : Three. Motion carried. The following bids received for thermostatically controlled replacement valves for City Hall were reviewed: Quoter Quote Amount Winterbottom Supply $2, 738 .40 Plumb Supply $2, 856 . 00 Winn-Nelson $4, 241 . 20 City Hall utilizes two heat distribution systems for heating season temperature control . The perimeter heat from the fin tubes is controlled by manual valves that have been frozen for years . Due to the positioning of office furniture and remodeling of office space, it is difficult to maintain a comfort range with the existing valves . Thermostatically controlled replacement valves will automatically maintain the desired set point in the office Finance Committee July 31, 1995 Page 2 where they are installed. The purchase of the valves would be funded with Energy Capital Loan Notes and reimbursed through energy savings identified in the Technical Engineering Analysis . Moved by Anders, seconded by Mollenhoff that the low bid of Winterbottom Supply in the amount of $2, 738 .40 be approved. Ayes : Three. Motion carried. The following bids received for Demolition Contract C-95 (D) were reviewed: Bidder Bid Amount Lehman Trucking and Excavating Inc. $12, 750 . 00 Bentons Sand and Gravel Inc . $17, 033 . 00 Christy Corporation $21, 675 . 00 It was the recommendation of the City Planner that the low bid submitted by Lehman Trucking and Excavating in the amount of $12, 750 . 00 be approved. Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that a garbage refund in the amount of $60 . 00 for 2710 Crossroads be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Police Chief for pre-authorization to expend $8, 584 . 00 to purchase ammunition be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Recreation Director for pre-authorization to expend $1, 290 . 04 for skate sharpener for the Young Arena rental skates be approved. Councilperson Mollenhoff requested a P & L statement on projected revenues and expenses . With the approval of the mover and seconder the above motion was withdrawn. Moved by Mollenhoff, seconded by Anders that the request of the Recreation Director for pre-authorization to expend $1, 290 . 04 for skate sharpener for the Young Arena rental skates be tabled until analysis is prepared. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Recreation Director for pre-authorization to expend $1, 200 . 00 for the Orchestra De Jazz Salsa Alto Matz to perform at the Rooftop Jazz Band performance at the Waterloo Recreation Commission on August 13 , 1995 be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Recreation Director for pre-authorization to expend $1, 500 . 00 for the Tazband to perform at the Rooftop Jazz Band performance at the Waterloo Recreation Commission on August 13 , 1995 be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Recreation Director for pre-authorization to expend $7, 200 . 00 for annual support of the Black Hawk Tennis Club program for youth tennis lessons be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that Bills Payment, as contained in Schedule AP640, pp. 1-82, dated July 31, 1995 in the amount of $795, 990 . 17 be received, placed on file and forwarded to the council for approval . Ayes : Three. Motion carried. The request of Building Maintenance for authorization to repair the air-conditioner at the Byrnes Pro Shop was reviewed. A valve has failed on the air-conditioner that will necessitate several hundred dollars in parts and labor to repair. Building Maintenance has Finance Committee July 31, 1995 Page 3 temporarily fixed the piping so the unit cools at a diminished capacity. After discussion with the Superintendent of Parks, Building Maintenance recommends replacing the two forced air heating units with 90 percent efficient units with cooling capacity. This will increase the cooling capacity to include the office area. Sufficient savings can be realized with the more efficient units to meet the 6 year payback guideline of the Energy Conservation Program funding. It is estimated the project will cost approximately $6, 800 . 00, including labor. The Building & Grounds Committee approved this request at this evening' s meeting. Moved by Mollenhoff, seconded by Anders that said request be approved and Building Maintenance be authorized to proceed with emergency repairs to the air conditioner at the Byrnes Pro Shop. Ayes : Three . Motion carried. The Finance Committee requested that Bruce Meisinger, Finance Manager, present a report of the Budget Review Committee recommendations at the September 5, 1995 meeting. The Finance Committee asked that departments request only one item on each pre-authorization document . With no further business before the council, it was moved by Mollenhoff, seconded by Anders that the meeting be adjourned at 6 : 15 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk