The URL can be used to link to this page

Home My WebLink About06/12/1995 FINANCE COMMITTEE June 12, 1995 1 : 30 p.m. Large Conference Room Members present : Chairperson Krizek, Anders. Members absent : Mollenhoff. Moved by Anders, seconded by Krizek that the Agenda, as amended, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for a copy machine for the Engineering Department were reviewed: Bidder Bid Amount Automated Business Products Sharp SD-3062 $22, 335 . 00 Sharp SD-2060 $19, 911 . 00 Sharp SF-9800 $14, 357 . 00 Waterloo Business Systems Panasonic FP-7160 $13 , 350 . 00 Office Enterprises Minolta 6000 $11, 832 . 00 Modern Business Systems Ricoh FT6665 $14, 895 . 00 Advanced Systems, Inc. Canon NP6050 $13 , 640 . 00 Canon NP6060 $16, 456 . 00 It was the recommendation of the City Engineer that the bid of Advanced Systems, Inc. for the Canon NP6050 in the amount of $13 , 640 . 00 be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Bids received for clothing, crime lab supplies, radio and maintenance and ammunition for the Police Department were reviewed. The clothing bid packages were mailed to Palace Clothiers, W & S Limited, YORE Uniform Shop and Wertjes Uniforms. Palace Clothiers was the only bid submitted. It was the recommendation of the Police Chief that the bid of Palace Clothiers for clothing purchased during FY 1996 be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Crime lab supply bid packages were mailed to Walden Photo, Magicolor and Lattin Color Lab. Walden Photo was the only bid submitted. It was the recommendation of the Police Chief that the bid of Walden Photo for lab supplies purchased during FY 1996 be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Radio maintenance bid packages were mailed to Iowa Radio Service, Inc . , Radio Communications Co. , Inc . and RACOM. It was the recommendation of the Police Chief that the low compliant bidder of Radio Communications Co. , Inc . for radio maintenance agreement during FY 1996 be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Ammunition bid packages were mailed to Streicher' s, Ultramax Ammunition, Sioux Sales, Law Enforcement Equipment Co. , Blackburn Reloading Inc . , 3-D Ammunition, Bull-X, Enforcement Products Co. , Inc. , Precision Delta Corporation, Conevera' s Guns, Inc. , D & V Company, Sunset Distributing, Limited, and Black Hills Ammunition. It was the recommendation of the Police Chief that the following low compliant bidders be approved: Finance Committee Page 2 June 12, 1995 Bidder Factory Ammo Bid Amount Sunset Federal 223 Match $226 . 00 per 1, 000 Law Enforcement 12 Gauge Slugs $ 89 .40 per 250 Law Enforcement 12 Gauge #1 Buck $ 89 .45 per 250 Law Enforcement 40 Caliber (Duty) $320 . 25 per 1, 000 Sunset Federal 308 Match $271 . 75 per 500 Law Enforcement 9mm (Duty) $276 . 88 per 1, 000 Law Enforcement 40 Caliber Q-Load $144 . 12 per 1, 000 Law Enforcement 9 mm Q-Load $136 . 27 per 1, 000 Bidder Reload Ammo Bid Amount Bull-X 38 Reloaded (Brass $ 56 . 98 per 1, 000 supplied by WPD) Bull-X 38 Reloaded $ 89 . 58 per 1, 000 (no brass) Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The recommendation from Pierce Manufacturing Co. concerning additional recommended work on Aerial #1 for Waterloo Fire Rescue was reviewed. Pierce Manufacturing did a complete inspection on the aerial at their facility and have listed 66 items for repair or replacement . Price quotes have been received on repairs estimated from $18, 000-$25, 000 . These charges are in addition to the $11, 500 . 00 in repairs that are currently being performed. There are certain items that the fire department may be able to correct in-house, others will need to be addressed by Pierce Manufacturing. The aerial is scheduled to be in service for approximately 15 more years . Moved by Krizek, seconded by Anders that the Fire Chief be authorized to perform additional work on Aerial #1 at a cost not to exceed $25, 000 and have the work performed in-house where possible. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Fire Chief for authorization to seek bids for personal protective clothing for Waterloo Fire Rescue be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the Hazardous Material Regional Training Center be authorized to purchase a Sharp SF-2022 copier at a cost of approximately $6, 500 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for computer equipment for the Human Rights Commission were reviewed: Item Bidder Bid Amount Computer/Hardware Iowa Business Machines, Inc . $3 , 780 . 00 (3) Warren Computer Center $3 , 945 . 00 (3) Token Rings Iowa Business Machines, Inc. $ 840 . 00 (3) Warren Computer Center $ 780 . 00 (3) Paper Tray Iowa Business Machines, Inc. $ 250 . 00 Warren Computer Center $ 237 . 00 CD ROM Player Iowa Business Machines, Inc . $ 280 . 00 Warren Computer Center No Bid It was the recommendation of the Human Rights Director that the low bid of Iowa Business Machines, Inc . in the amount of $3, 780 . 00 for three computers, the low bid of Warren Computer Center in the amount of $780 . 00 for three token rings, the low bid of Warren Finance Committee Page 3 June 12 , 1995 Computer Center in the amount of $237 . 00 for paper tray, and the low bid of Iowa Business Machines, Inc. in the amount of $280 . 00 for CD ROM Player be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following quotes for general liability, auto liability and umbrella liability policy were reviewed: Bidder Quote Amount St . Paul Fire & Marine General Liability $173, 800 . 00 Auto Liability $ 97, 517 . 00 Umbrella Liability $ 29, 375 . 00 National Casualty General & Auto $279, 559 . 00 Umbrella Liability $ 31, 230 . 00 Both companies quoted the same coverage levels and include a $25, 000 deductible per claim with a $250, 000 combined annual cap. It was the recommendation of the City Clerk that the low quote from St . Paul Fire & Marine in the amount of $300, 782 . 00 be approved. Moved by Krizek, seconded by Anders that said recommendation be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Anders, seconded by Krizek that the request of the Waterloo Public Library to increase Line Item 1543 , Library Supplies, in the amount of $72 . 00 and decrease Line Item 1563 , Photographic Supplies, in the amount of $72 . 00; increase Line Item 1371, Building & Grounds, in the amount of $3 , 000 . 00 and decrease Line Item 1400, Utilities, in the amount of $3 , 000 . 00, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Anders that Bills Payment, as contained in Schedule AP640, pp. 1-83, dated June 12, 1995 in the amount of $1, 886, 872 .40, be received, placed on file and forwarded to the council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 2 : 04 p.m. Ayes : Two. Absent : Mollenhoff . Motion carried. Susan Fangman City Clerk