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HomeMy WebLinkAbout05/05/1995 FINANCE COMMITTEE June 5, 1995 5 : 30 p.m. Large Conference Room Members present : Chairperson Krizek, Anders . Members absent : Mollenhoff . Moved by Anders, seconded by Krizek that the Agenda, as amended to add "Request of Community Development Administrator to decrease Line Item 1371, Building and Grounds Maintenance, and increase Line Item 1393 , Contribution and Subsidies, in the amount of $75, 000" , be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for installation of central air conditioning in the 10 single family houses were reviewed: Bidder Bid Amount Andy' s Plumbing & Heating No Bid Black Hawk Plumbing Co. No Bid Carpenter' s Plumbing Co. $11, 095 . 00 ($9820 + coils) G & G Plumbing & Heating $10, 900 . 00 J & L Plumbing & Heating No Bid Joe the Plumber No Bid Young' s Plumbing & Heating $ 9, 834 . 00 It was the recommendation of the Housing Director that the low bid of Young' s Plumbing & Heating Co. in the amount of $9, 834 . 00 be approved. Moved by Krizek, seconded by Anders that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for an Inkjet plotter for CAD system in the Engineering Department were reviewed: Bidder Bid Amount Acme Technology $6, 775 . 00 Rapids Reproductions, Inc . $6, 730 . 00 Warren Computer Center $7, 475 . 00 It was the recommendation of the City Engineer that the low bid of Rapids Reproduction, Inc . in the amount of $6, 730 . 00 be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids for a 20" monitor for CAD system in the Engineering Department were reviewed: Bidder Bid Amount Acme Technology $1, 020 . 00 Rapids Reproductions, Inc . $1, 150 . 50 Warren Computer Center $1, 055 . 00 It was the recommendation of the City Engineer that the low bid of Acme Technology in the amount of $1, 020 . 00 be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for F.Y. 1995 Railroad Crossing Improvement Program - Traffic Control were reviewed: Bidder Bid Amount KWS, Inc. $4, 000 . 00 Tri-State Signing, Inc . $1, 900 . 00 Finance Committee June 5, 1995 Page 2 It was the recommendation of the City Engineer that the low bid of Tri-State Signing, Inc. in the amount of $1, 900 . 00 be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. City Finance Manager Bruce Meisinger reviewed the request for proposals for audit services for the next three fiscal years beginning June 30, 1995 through June 30, 1997 . Various auditing firms and the State Auditor were sent request for proposals . Hogan Hansen, our existing auditing firm, was the only firm to submit a proposal . The audit cost proposed by Hogan Hansen for the year ending June 30, 1995 is $44 , 900, for the year ending June 30, 1996 the cost will be $47, 650 and for the year ending June 30, 1997 the cost will be $50, 250 . It was the recommendation of the Finance Manager that the contract for audit services for FY 1995, FY 1996 and FY 1997 be awarded to Hogan Hansen. It was moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Fire Chief for authorization to repair aerial #1 platform device was reviewed. There are several repairs that are needed to correct hydraulic and water leaks . Also a new fire retardant sheeting needs replacement around the basket area of the ladder. Cost estimates for the labor and parts from Pierce Manufacturing are $11, 500 . If actual cost is less than $11, 500, the Fire Chief will replace waterway slip tubes at a cost of $4 , 593 . Moved by Anders, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The request of the Fire Chief for authorization to replace 40 yards of concrete for the drive and parking areas at Fire Station #8 and patch work at Station #1 was reviewed. The concrete at Station #8 will be torn out by the Street Department, with the concrete work to be completed by on-duty and off-duty fire fighters . Station #1 needs patch work in the rear parking lot due to deterioration in several areas . Three squares of sidewalk also need to be replaced. Fire fighters will also complete the work at Station #1 . The total cost for both stations will not exceed $3 , 200 . 00, and funds are available in the building improvements line item. Moved by Anders, seconded by Krizek that said request be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids received for traffic signal software for the Traffic Operations Department were reviewed: TRANSYT-75 Release 7 .2 Bidder Bid Amount MCTRANS Center $135 . 00 PCTRANS Center $135 . 00 Arterial Analysis Package Release 4.0 MCTRANS Center $235 . 00 PCTRANS Center $235 . 00 PC-Travel, TPL -8 System Software, Overlays Transmission Sensor Jamar $2, 895 . 00 Brown $2, 895 . 00 It was the recommendation of the Superintendent of Traffic Operations that the bid of MCTRANS Center in the amount of $135 . 00 for the Transyt-75 Release 7 . 2 and in the amount of $235 . 00 for the Arterial Analysis Package Release 4 . 0 be approved because the original upgrade was from MCTRANS Center. It was the recommendation of the Superintendent of Traffic Operations that the A Finance Committee June 5, 1995 Page 3 bid of Jamar in the amount of $2, 895 . 00 for the PC-Travel be approved. Moved by Anders, seconded by Krizek that said recommendations be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Anders that a garbage refund in the amount of $40 . 00 for 1022 West 5th Street be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Anders that a sewer refund in the amount of $70 . 71 for 1208 Randolph Street be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Building Official for pre-authorization to expend $2, 700 . 00 for 5 mobile phones and one portable phone be deferred until more information is received. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Krizek, seconded by Anders that the request of the Recreation Director for pre-authorization to expend $1, 559 .25 for environmental monitoring equipment for the Grout Museum be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Krizek, seconded by Anders that the request of the Superintendent of Parks for pre-authorization to expend $6, 830 . 00 for 10 drinking fountains be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Recreation Director for pre-authorization to expend $1, 500 . 00 for the painting of the Young Arena ice surface be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the City Planner for authorization to transfer $200 . 00 from Line Item 1312, Engineering, Planning, Consulting, to Line Item 1344, Telephone, Teletype & Radio, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Traffic Operations for authorization to transfer $700 . 00 from Line Item 1112, Temporary Employees, to Line Item 1519, Data Processing Supplies, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Police Chief for authorization to decrease Line Item 1302, GASA Outside, and increase Line Item 1319, Professional Services, in the amount of $500 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Superintendent of Parks for authorization to transfer $20, 642 . 50 to Line Item 1390, Contractual Operating Services, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the City Engineer for authorization to transfer $20 . 00 from Line Item 2118, Office Furniture and Equipment, to Line Item 2111, Engineering and Scientific Equipment; transfer the following to Line Item No. 2111, Engineering and Scientific Equipment : Line Item 1375, Automotive Equipment, in the amount of $1, 000 . 00; Line Item 1377, Radio Equipment Repair, in the amount of $280 . 00; Line Item 1378, Other Equipment Repair, in the amount of $300 . 00; Line Item 1533, Gasoline, in the amount of $2, 000 . 00; Line Item 1535, Hardware Items, in the amount of $60 . 00; Line Item 1562, Surveying Supplies, in the amount of $595 . 00; Line Item 1573 , Safety Items, in the Finance Committee June 5, 1995 Page 4 amount of $465 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Housing Director for authorization to transfer the amount of $700 . 00 from Fund 831, Line Item 1131, Health Insurance, to Line Item 1139, Workman' s Comp. , and transfer $800 . 00 from Professional Service, to Line Item 1400, Utility Services; and from Fund 830 transfer $3 , 200 . 00 from Line Item 1710, Claims & Contingencies, to Line Item 1111, Salaries; transfer $20 . 00 from Line Item 1112, Salaries Part Time, to Line Item 1113 , Longevity; transfer $550 . 00 from Line Item 1112, Salaries Part Time, to Line Item 1121, FICA, City Contributions; transfer $1, 500 . 00 from Line Item 1310, Professional Services, to Line Item 1130, Employee Benefits; transfer $380 . 00 from Line Item 1390, Other Contract Service, to Line Item 1392, Subscription, be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Anders, seconded by Krizek that the request of the Recreation & Arts Director for authorization to make various line item transfers (a list is on file in the City Clerk' s office) be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that the request of the Community Development Administrator for authorization to decrease Line Item 1371, Building & Grounds Maintenance, and increase Line Item 1393 , Contributions and Subsidies, in the amount of $75, 000 . 00 be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. Moved by Anders, seconded by Krizek that bills payment, as contained in Schedule AP640, pp. 1-124, dated June 5, 1995, in the amount of $2, 100, 571 . 05, be received, placed on file and forwarded to the City Council for approval . Ayes : Two. Absent : Mollenhoff . Motion carried. Councilperson Krizek instructed the Street Superintendent to track overweight violations in preparation for review of need of disciplinary action. With no further business before the committee, it was moved by Anders, seconded by Krizek that the meeting be adjourned at 6 : 15 p.m. Ayes : Two. Absent : Mollenhoff . Motion carried. Susan Fangman City Clerk