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Home My WebLink About04/24/1995 FINANCE COMMITTEE April 24 , 1995 5 : 30 p.m. Large Conference Room Members present : Chairperson Krizek, Mollenhoff, Anders . Moved by Mollenhoff, seconded by Krizek that the Agenda, as amended to add under "Budget Line-Items to be Amended No. 9 Request to transfer various line items--Superintendent of Traffic Operations" , be approved. Ayes : Two. Absent : Anders . Motion carried. The following bids received for vehicles to be purchased in this year' s Capital Equipment Replacement Program were reviewed: (2) Dump Trucks with Box Spreader and Plow Dons Truck $118, 584 . 00 Waterloo Truck Sales (Low Bid) Bid #1 $113 , 328 . 00 Bid #2 $117, 716 . 00 Cedar Rapids Truck Center $124, 352 . 00 Cedar Rapids Freightliner $ 91, 624 . 00 (does not meet specs) Cub/Chassis Sewer Cleaner Dons Truck (Low Bid) $ 50, 378 . 00 Waterloo Truck Sales $ 51, 500 . 00 Cedar Rapids Truck Center $ 61, 183 . 00 Cub/Chassis Self/Loader Dons Truck (Low Bid) $ 60, 229 . 00 Waterloo Truck Bid #1 $ 61, 729 . 00 Bid #2 $ 62, 300 . 00 Cedar Rapids Truck $ 61,482 . 00 Total as Dealer Package $226, 557 . 00 Total Individual Low Bids (Recommended) $223 , 935 . 00 Truck Mounted Self/Loader Prentice Franklin (Low Bid) $ 25, 900 . 00 New Method Equipment $ 36, 409 . 00 Sewer/Catch Basin Cleaner Hawkeye Truck Equipment $107, 007 . 84 Municipal Pipe and Tool (Low Bid) $ 96, 426 . 63 (2) Automated Garbage Packers New Method Equipment (Low Bid) $ 82, 340 . 00 Wayne Engineering (recommended) $ 82, 660 . 00 (2) Cub/Chassis Automated Garbage Trucks Waterloo Truck Sales (does not meet specs) $141, 250 . 00 Cedar Rapids Truck Center (recommended) $149, 800 . 00 Moved by Mollenhoff, seconded by Krizek that the above recommendations from the Superintendent of Central Garage be approved. Ayes : Two. Absent : Anders . Motion carried. Anders now present . The request of the Superintendent of Central Garage to purchase three used, unmarked police cars was reviewed. It was originally intended to lease the units, but there are no dealers in this area that rent or lease used cars, especially on a short-term basis . In Finance Committee April 24, 1995 Page 2 discussions with dealers, it was found that C&S Auto was willing to wholesale the cars to the city. There are two 1990 Chevrolet Corsicas and a 1990 Chevrolet Lumina, at a total price of $15, 755 . 51 . It was the recommendation of the Superintendent of Central Garage that the above described cars be purchased from C&S Auto at a cost of $15, 755 . 51 . Moved by Mollenhoff, seconded by Anders that said recommendation be approved. Ayes : Three. Motion carried. The following bids received for licensed land surveyors to survey excess right-of-way acquired during reconstruction of West 6th Street were reviewed: Bidder Bid Amount A&M Design/Drafting Services $2, 350 . 00 Robinson Engineering Declined RUST Environmental & Infrastructure Declined Heinick Engineering Group $1, 350 . 00 Claassen Engineering & Surveying $3 , 570 . 00 Schenk Engineering Co. $5, 650 . 00 Helland Engineering & Surveying $2, 420 . 00 It was the recommendation of the City Planner that the low bid of Heinick Engineering Group in the amount of $1, 350 . 00 be approved. Moved by Anders, seconded by Mollenhoff that said recommendation be approved and staff be authorized to proceed with the project . Ayes : Three. Motion carried. The following bids received for toilets for new low-flow handicapped style toilets for Ridgeway Towers Apartments were reviewed: Bidder Bid Amount Andy' s Plumbing & Heating $10, 160 . 00 Black Hawk Plumbing Co. $10, 450 . 00 Carpenter' s Plumbing Co. $ 8, 202 . 15 G & G Plumbing & Heating No Bid J & L Plumbing & Heating $8, 775 . 00 Joe the Plumber No bid Young' s Plumbing & Heating No Bid It was the recommendation of the Housing Director that the low bid of Carpenter' s Plumbing in the amount of $8, 202 . 15 be approved. The following bids received for new vinyl sheet floor covering installed at Ridgeway Towers Apartments were reviewed: Bidder Bid Amount Diamond Vogel Paint Center No Bid Floor Decor, Inc . No Bid Peterman & Hayes Carpet One $20, 313 . 00 Riley' s Floors & More No Bid Town & Country $15, 895 . 78 It was the recommendation of the Housing Director that the low bid of Town & Country in the amount of $15, 895 . 78 be approved. Moved by Mollenhoff, seconded by Anders that said recommendations to accept the low bids of Carpenter' s Plumbing Co. and Town & Country be approved. Ayes : Three . Motion carried. The request of the Parks Superintendent for authorization to purchase fifteen 3 row high, 15' long galvanized bleachers at a cost of $5, 699 . 00 was reviewed. The bleachers will replace the deteriorated or stolen bleachers at Tibbits Baseball Complex, Danes Finance Committee April 24, 1995 Page 3 Baseball Complex, Diestelmeier Softball Complex, Byrnes Tennis Center and Prairie Grove Park. Moved by Anders, seconded by Mollenhoff that said request be approved. Ayes : Three . Motion carried. The request of the Fire Chief for authorization to accept a proposal in the amount of $14, 850 from Thorson Brom Brosher Snyder Architects for architectural service for the Hazardous Material Regional Training Center was reviewed. They will prepare separate bid documents for roof replacement, paving, classroom and restrooms renovation at the training center. Funds are available through a special purpose grant received by Waterloo Fire Rescue. Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Three . Motion carried. The request of Building Maintenance for authorization to seek requests for proposals for removal and recycling of the regulated ballasts and lighting products removed from city facilities was reviewed. To be in compliance with the Iowa Department of Natural Resources (DNR) regulations, the city is required to utilize the service of a DNR certified vendor for said project . It was the recommendation of Building Maintenance that the request for proposal submitted by the Energy Group be approved. Moved by Mollenhoff, seconded by Anders that said recommendation be approved and Building Maintenance be authorized to proceed with said project . Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that a garbage refund in the amount of $50 . 60 and a sewer refund in the amount of $472 . 12 for 1825 Logan Avenue be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of Parks Superintendent for pre-authorization to expend $5, 699 . 00 to purchase fifteen 3 row galvanized bleachers for various ball fields throughout the city be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Personnel Director for pre-authorization to expend $4, 100 for customer service training through Hawkeye Community College be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Police Chief for pre-authorization to expend $1, 300 . 00 for "The Training Officer" computer software be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Parks Superintendent for pre-authorization to expend $1, 396 . 00 for repair of 1984 Chevy pick-up be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Parks for authorization to transfer $1, 703 . 00 from Line Item 3800, Miscellaneous Revenue, to Line Item 1375, Automotive, be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Central Garage for authorization to transfer $100 . 00 from Line Item 1123 , Disability Pay, to Line Item 1314, Health Services, be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Fire Chief for authorization to transfer $15, 000 . 00 from Trust and Agency Fund 200 to Line Item 1314, Health Services, be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Deputy City Clerk for authorization to transfer $500 . 00 from Line Finance Committee April 24, 1995 Page 4 Item 1344, Telephone, Teletype & Radio, to Line Item 1385, Office Equipment, in the Cable Commission' s budget be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Police Chief for authorization to decrease Line Item 1561, Office Supplies, and increase Line Item 1573 , Safety & Protective Items, in the amount of $500 . 00 be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Community Development Administrator for authorization to decrease Line Item 1327, Residential Rehabilitation, and increase Line Item 1351, Advertising, in the amount of $2, 435 . 00 be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Streets & Sanitation to transfer salaries and related personal services line items from Street Maintenance Budget to the Street Cleaning Budget for the following: 1111, Regular Salaries--$35, 200 . 00; 1113 , Longevity Pay--$500 . 00; 1121, FICA- City' s Contribution--$2, 700 . 00; 1122, IPERS--City' s Contribution-- $2, 100 . 00; 1131, Health Insurance--$6, 800 . 00, be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Recreation Director for authorization to decrease the following line items : 1111, Full Time Wages--$3, 929 . 00; 1122, IPERS-- $2, 000 . 00; 1345, Travel Expenses--$250 . 00; 1553, Merchandise Resale--$21, 000 . 00; 1785, Refund Payments--$1, 000 . 00; and increase the following line items : 1112, Part Time Wages--$5, 000 . 00; 1320, Professional Services--$2, 000 . 00; 1513, Chemicals--$300 . 00; 1549, Lumber--$200 . 00 ; 1541, Janitorial Supplies--$500 . 00; 2152, Building Improvements--$20, 179 . 00, be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Traffic Operations to transfer $20, 000 from Line Item 7161, Traffic Signal Utilities, to 1517, Concrete Pipe-- $2, 000 . 00 ; 1521, Electrical Supplies--$6, 630; 1549, Lumber-- $500 . 00; 1575, Steel and Iron--$500 . 00; 1576, Traffic Signal Parts- -$770 . 00 ; 2125, Traffic Control Equipment--$7, 600; and 1319, Other Professional Services--$2, 000 . 00, be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that Bills Payment, as contained in Schedule A918, pp. 1-63, dated April 24, 1995, in the amount of $5, 832, 573 . 15, be received, placed on file and forwarded to the full council for approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Mollenhoff, seconded by Anders that the meeting be adjourned at 6 : 12 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk