HomeMy WebLinkAbout04/17/1995 FINANCE COMMITTEE
April 17, 1995
5 :45 p.m.
Large Conference Room
Members present : Chairperson Krizek, Mollenhoff, Anders .
Moved by Mollenhoff, seconded by Anders that the Agenda, as
amended, to add Item la. "Request by Superintendent of Water
Pollution/Flood Control to purchase a Fairbanks Morse Pump, Bubbler
and Replacement Motor, " be approved. Ayes : Three. Motion
carried.
The request of the Superintendent of Water Pollution/Flood Control
to purchase an open channel flow meter from Tri-State Pump &
Control, Inc . at a cost of $6,495 . 00 was reviewed. The monitor
would be used at the Water Pollution/Flood Control Plant to monitor
incoming flow into the plant . Moved by Mollenhoff, seconded by
Anders that said request be approved. Ayes : Three. Motion
carried.
The request of the Superintendent of Water Pollution/Flood Control
to purchase the following items at a total cost of $12, 776 . 00 was
reviewed:
A. Replacement Pump (Fairbanks Morse Model 4" B5414) at a
cost of $5, 576 . 00
B. Replace the present bubbler with a Hydro Ranger at a cost
of $1, 700 . 00
C. Replace the old motor with a new high efficiency motor at
a cost of $5, 500 . 00
The equipment would be used at the Cattle Congress Lift Station to
replace a pump currently non-operational . A price of $12, 466 . 67
was quoted to repair the existing pump. Moved by Anders, seconded
by Mollenhoff that said purchases be approved. Ayes : Three.
Motion carried.
The request of the Parks Superintendent for authorization to
purchase play equipment from Gazaway and Associates for the
following parks was reviewed: Liberty Park--$22, 759 . 00; Paulson
Park--$18, 698 . 00; Gates Park--$18, 357 . 00 . Moved by Mollenhoff,
seconded by Anders that said request be approved. Ayes : Three.
Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Fire Chief to seek bids for printers, network workstations,
software and network equipment be approved. Ayes : Three . Motion
carried.
Moved by Mollenhoff, seconded by Anders that a garbage refund in
the amount of $50 . 00 for 222 Crossroads Court be approved. Ayes :
Three . Motion carried.
The following bids for asphalt emulsions used in the oiling program
were reviewed:
Bituminous Materials & Supply Unit Price Total
287, 000 Gallons of HFMS-2S $ .45 $129,150.00
25, 000 Gallons of Dilute CSS-1 $ . 12 $ 3, 000 . 00
Koch Materials Company Unit Price Total
287, 000 Gallons of HFMS-2S $ .4733 $135,837.10
25, 000 Gallons of Dilute CSS-1 $ . 18 $ 4, 500 . 00
It was the recommendation of the Superintendent of
Streets/Sanitation that the low bid of Bituminous Materials &
Supply be approved. Moved by Mollenhoff, seconded by Anders that
said recommendation be approved. Ayes : Three. Motion carried.
The following bids received for vehicles purchased in this year' s
Capital Equipment Replacement Program were reviewed:
Finance Committee
April 17, 1995
Page 2
Bidder Bid Amount
1/2-Ton Pick-Up Dick Witham Ford (Low Bid) $13 , 023 . 00
Community Motors $13, 536 . 00
3/4-Ton Pick-Up Dick Witham Ford (Low Bid) $15, 398 . 81
Community Motors $15, 733 . 00
3/4 Ton Cargo Van Dick Witham Ford (Recommend) $17, 097 . 15
Community Motors $16, 486 . 00
(Does not Meet Specs)
1 Ton Pick-Up Dick Witham Ford $18, 2931
It was the recommendation of the Superintendent of Central Garage
that the above bids be approved as listed. Moved by Mollenhoff,
seconded by Anders that said recommendation be approved. Ayes :
Three. Motion carried.
The request of the Finance Manager for authorization to send
requests for proposals to auditing firms for a three-year auditing
service contract was reviewed. The scope of services would include
an audit of general financial operations for the city on a cash
basis for FY95, but would audit the city' s financial operations
under Generally Accepted Accounting Principles for the years ending
June 30, 1996 and 1997 . Also included in the scope of services
would be the audit of the Sanitary Sewer System and single audit
report for compliance with federal funding requirements . Moved by
Anders, seconded by Mollenhoff that said request be approved.
Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
City Engineer to transfer $372 . 08 from Line Item No. 1130, Employee
Benefit Reimbursement, to Line Item No. 1128, Retirement Expense,
be approved. Ayes : Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Superintendent of Water Pollution/Flood Control to decrease Line
Item 5310/1521, Elec. Apparatus, Access, Supp. , Etc . and increase
Line Item 5310/1573, Safety & Protective Items, in the amount of
$1, 500, be approved. Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Personnel Director to transfer $300 from Line Item 1319, Other
Professional Services, to Line Item 1351, Advertising, be approved.
Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Airport Office Manager to increase Line Item 1362, Vehicle
Insurance, and decrease Line Item 1361, Real Property Insurance,
in the amount of $104; increase Line Item 1344, Telephone, Teletype
and Radio, and Line Item 1400, Utility Services, in the amount of
$500; increase Line Item 1377, Radio Equipment Repair &
Maintenance, in the amount of $500; increase Line Item 1522, Light
Bulbs, etc . , in the amount of $700, be approved. Ayes : Three .
Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Airport Office Manager to decrease Line Item 1394 , Advertising, in
the amount of $5, 000; decrease Line Item 1371, Building & Grounds
Maintenance, in the amount of $2, 000; decrease Line Item 1511,
Aggregates, in the amount of $2, 000; decrease Line Item 1400,
Utility Services, in the amount of $1, 100 ; increase Line Item 1394,
Restaurant & Food Services, in the amount of $10, 100; decrease Line
Item 2152, Building Improvements, in the amount of $1, 150; decrease
Line Item 1315, Education and Training, in the amount of $2, 000;
decrease Line Item 1537, Horticultural & Landscaping, in the amount
l
Finance Committee
April 17, 1995
Page 3
of $500; increase Line Item 2110, Machinery & Equipment, in the
amount of $3 , 650, be approved. Ayes : Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Library to decrease Line Item 1111, Regular Employees, in the
amount of $373 ; increase Line Item 1114, Time & Half Pay, in the
amount of $40; decrease Line Item 1311, Accounting/Clerical
Services, and increase Line Item 1315 Educational Training, in the
amount of $500; increase Line Item 1587, Adult Cassette Tapes, in
the amount of $2, 500; increase Line Item 1597, Video Discs/Tapes,
in the amount of $1, 200; decrease Line Item 1592, CD ROM' s, in the
amount of $700; decrease Line Item 1583 , Adult Fiction, in the
amount of $3000, be approved. Ayes : Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Community Development Board Administrator to decrease Line Item
1327, Residential Rehabilitation, and increase Line Item 1400,
Utility Services, in the amount of $1, 200, be approved. Ayes :
Three . Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Community Development Board Administrators for numerous line item
amendments, a copy of which is on file in the City Clerk' s office,
be approved. Ayes : Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Fire Chief for numerous line item amendments, a copy of which is on
file in the City Clerk' s office, be approved. Ayes : Three .
Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Superintendent of Streets/Sanitation to decrease Line Item 1370,
Repair & Maintenance, and increase Line Item 1371, Building &
Grounds Maintenance, in the amount of $500; decrease Line Item
#1346, Travel Professional Training, and increase Line Item 1314,
Health Services, in the amount of $600; decrease Line Item 1541,
Janitorial Cleaning Supplies, and increase Line Item 1785, Refund
Payments, in the amount of $1, 000, be approved. Ayes : Three.
Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Police Chief to increase Line Item 1114 , Time and One Half Pay, in
the amount of $33 , 106; increase Line Item 1117, Double Time Pay, in
the amount of $15, 629; decrease Line Item 1118, Bonus Pay, in the
amount of $33 , 106; decrease Line Item 1128, Retirement Expense, in
the amount of $15, 629, be approved. Ayes : Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that the request of the
Superintendent of Parks to transfer $5, 000 from Line Item 1111,
Salaries, to Line Item 1571, Replacement Parts, be approved. Ayes :
Three. Motion carried.
Moved by Mollenhoff, seconded by Anders that Bills Payment, as
contained in Schedule A918, pp. 1-47, dated April 17, 1995, in the
amount of $1, 331, 812 . 12, be received, placed on file and forwarded
to the City Council for approval . Ayes : Three. Motion carried.
With no further business before the committee, it was moved by
Anders, seconded by Mollenhoff that the meeting be adjourned at
6 : 15 p.m. Ayes : Three. Motion carried.
Susan Fangman
City Clerk