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HomeMy WebLinkAbout02/13/1995 FINANCE COMMITTEE February 13 , 1995 5 :30 p.m. Large Conference Room Members present : Chairperson Krizek, Mollenhoff, Anders . Moved by Mollenhoff, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Streets/Sanitation to increase Line Item #1341, Contract Carriers, be deferred to February 20, 1995 . Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Assistant Police Chief for pre-authorization to expend $500 . 00 for a self-contained, digitally programmed receiver and tape recorder be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Assistant Police Chief for pre-authorization to expend $968 . 00 to purchase a Sharp copier with a duplexer be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the cost requirement for items to be brought to the Finance Committee for pre- authorization be increased from $300 . 00 to $1, 000 . 00 . Ayes : Three . Motion carried. The request of the Superintendent of Parks for authorization to seek bids for private mowing of city-owned right of way areas was reviewed. The contract would involve mowing approximately 227 acres, or roughly half of the road use eligible mowing operation. Existing resources would be used to upgrade maintenance levels in parks and other open space areas. No employment cutbacks would occur as a result of the contract . Moved by Anders, seconded by Mollenhoff that said request be approved. Ayes : Three. Motion carried. The following bids for authorization to purchase three copies of WordPerfect for Windows and one copy of Mapinfo for Windows were reviewed. Bidder WordPerfect Mapinfo Iowa Business Machines $280 . 00 No Bid Reliable Office Superstore $297 . 98 No Bid Warren Computer Center $275 . 00 No Bid Computer Support Services $237 . 00 $1, 155 . 00 Global Software & Hardware $259 . 95 No Bid Mapinfo Corporation No Bid $1, 295 . 00 GEO Demographics, Ltd. No Bid $ 972 . 00 The Department of Housing and Urban Development (HUD) has developed a new Consolidated Plan software package to be used by all grantees . The software will be used to make application for Community Development Block Grant funds and to file periodic reports . The Computer Technical Review Committee has reviewed this request and recommended approval . It was the recommendation of Community Development Administrator that the low bid of Computer Support Services to purchase WordPerfect software at a cost of $237 . 00 each for a total of $711 . 00 and the low bid of GEO Demographics, Ltd. in the amount of $972 . 00 for one copy of Mapinfo be approved. Moved by Mollenhoff, seconded by Anders that said recommendation be approved. Ayes : Two. Nays : Krizek. Motion carried. The following quotes for 156 cans of white spray paint for marking usage by Engineering staff were reviewed: Quoter Quote Globe Machinery $449 . 28 Stetson Building Products $436 . 80 Finance Committee February 13, 1995 Page 2 It was the recommendation of the City Engineer that the low bid of Stetson Building Products in the amount of $436 . 80 be approved. Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. The contract and certificate of insurance in the amount of $2, 578 . 00 for Asbestos Removal Contract A-95 (A) from Midwest Asbestos Inc. was reviewed. The structure is located at 610 Mobile Street in the proposed Martin Luther King Drive Corridor. The asbestos removal is necessary prior to demolition of the structure. Moved by Mollenhoff, seconded by Anders that the above contract and certificate of insurance be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Central Garage for authorization to purchase used unmarked police cars be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Central Garage for authorization to sell a Vac- All street sweeper at a price of $2, 500 . 00 be approved. Ayes : Three . Motion carried. Travel arrangements for a trip to Minneapolis, Minnesota by the Superintendent of Streets, Councilpersons Getty and Collier, Superintendent of Central Garage and Airport Director Terry Lorenzen to review use of automated garbage trucks was reviewed. A van would require approximately 7 hours of travel time and a possible overnight stay. If the trip were made by plane with Mr. Lorenzen, the travel time would be approximately 1 . 5 hours and the group would return the same day. It was estimated it would cost approximately $450 . 00 to travel by airplane and $450 . 00 using a city van, including overnight lodging. Moved by Anders, seconded by Mollenhoff that the trip to Minneapolis, Minnesota be approved with staff traveling by airplane. Ayes : Three. Motion carried. The request of the Fire Chief for authorization to purchase ice rescue platform from Rescue Alive at a cost of $5, 400 . 00 was reviewed. The $5, 400 . 00 includes 360 Sno-Pro Snow Brooms which will be made available for a donation of $15 . 00 . The total $5, 400 . 00 cost will be raised before purchasing the ice rescue platform. Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Three. Motion carried. The request of the Administrative Director for authorization to proceed with the Second Annual Citizen Survey was reviewed. It is estimated that $3 , 548 . 74 will be needed to cover the costs of the survey. The Waterloo Chamber of Commerce has agreed to pay $1, 000 . 00 and Community Development has been requested to pay $500 . 00, leaving a balance of $2, 048 . 74 . This amount would be funded from the economic development account . Moved by Anders, seconded by Mollenhoff that said request be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Parks Superintendent for pre-authorization to expend $3, 184 . 00, plus shipping, for a slide for the Cedar River Park be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Parks Superintendent for pre-authorization to expend $1, 268 . 06, plus shipping, for replacement parts for mower decks be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Parks Superintendent for pre-authorization to expend approximately $600 . 00 to repair an injector pump be approved. Ayes: Three . Motion carried.