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HomeMy WebLinkAbout02/06/1995 FINANCE COMMITTEE February 6 , 1995 5 : 00 p.m. Large Conference Room Members present : Chairperson Krizek, Mollenhoff, Anders . Moved by Mollenhoff, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The Family Self Sufficiency (FSS) Program Case Management Contract with Goodwill Industries was reviewed. Proposals were received from Goodwill Industries, Lutheran Social Services and Operation Threshold. The price in the request for proposals was fixed at $30 per month per client . The contract was selected based on the proposal that best met the needs of the Waterloo Housing Authority. Goodwill Industries was selected because of its vocational and job skills . Moved by Anders, seconded by Krizek that the one-year contract with Goodwill Industries to provide case management services for the Family Self Sufficiency Program be approved. Ayes : Two. Abstain. Mollenhoff. Motion carried. Moved by Mollenhoff, seconded by Krizek that the request of the Superintendent of Streets/Sanitation to increase Line Item #1341, Contract Carriers, in the amount of $50, 000 . 00 be approved. Councilperson Anders stated that he had a problem with the fact that the budget figures were not reflective of actual amount until a review was requested. With the approval of the mover and seconder, the above motion was withdrawn. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Streets/Sanitation increase Line Item #1341, Contract Carriers, in the amount of $50, 000 . 00 be delayed for one week pending clarification of information. Ayes : Three. Motion carried. Moved by Mollenhoff seconded by Anders that a garbage refund in the amount of $90 . 00 for 324 West 15th Street and garbage and sewer refund in the amount of $104 . 10 for 631 West 3rd Street be approved. Ayes : Three. Motion carried. The request of the Art Director to upgrade the Junior Art Gallery Director from a 3/4 time position to a full time position and to increase the annual salary was reviewed. Funds would be available using hotel/motel tax monies received by Grout Museum. If the funding is not continued, the position would revert to 3/4 time . The Junior Art Gallery Director currently receives $8 . 89 per hour and it is proposed that the new salary be set at $9 . 89 per hour. This item was approved by the Human Resources Committee on January 23 , 1995, subject to approval by the Finance Committee. Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Three. Motion carried. The request of Building Maintenance for authorization to refinish the lobby floor at the Five Sullivan Brothers Convention Center was reviewed. Staff is implementing a refinishing project for the lobby floor which includes sandblasting 20 years of finish build- up, resealing and then applying a two-coat finish. It was the recommendation of Building Maintenance to install a course napped, long wearing carpet in the four entries to trap salt and grit, which would help prolong the life of the new floor finish. It is estimated to cost $1, 800 to $2, 400 to cover the areas. Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Police Chief to sell three used ballistic vests to the Marquette Police Department for $100 to $150 each be approved. Ayes : Three. Motion carried. / �1 Finance Committee February 6, 1995 Page 2 The request of Building Maintenance for authorization to purchase 3 digital pagers was reviewed. Building Maintenance is currently using a voice pager and three-way radios with a base station. The voice pager does not have message retrieval, the radios have proven ineffectual, and background noise interferes with the voice pager. It is proposed to cancel the repeater lease, offer the three radios and base station to other city departments and purchase 3 digital pagers . The three pagers would allow more than one person to be on-call . The estimated cost per pager is $100, plus $7 per month per pager for air time . Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the Contracts, Bonds and Certificates of Insurance from Rampart Corporation in the amount of $15, 300 . 00 for Demolition Contract A-95 (D) in conjunction with Martin Luther King Jr. Drive project be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Fire Rescue for pre-authorization to expend $997 . 00 to purchase manuals, workbooks and guidebooks for EPA Hazardous Materials Class be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the City Clerk for pre-authorization to expend $1, 140 . 00 to pay for accounts receivable program changes be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Superintendent of Parks for pre-authorization to expend $327 . 52 for drive shaft for mower be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Superintendent of Parks for pre-authorization to expend $2, 176 . 05 for golf course accessories be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Assistant Police Chief for pre-authorization to expend $3 , 300 . 00 for testing by Cellmark Diagnostics in conjunction with a criminal homicide case be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Housing Director for pre-authorization to expend $1095 . 00 for desk and returns be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Building Maintenance for pre-authorization to expend $424 . 00 to repair refractory wall of boiler #2 at convention center be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Building Maintenance for pre-authorization to expend $870 . 80 to repair leak on chiller at convention center be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Building Maintenance for pre-authorization to expend $884 . 00 for two heating units for kitchen hot boxes at convention center be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Personnel Director for pre-authorization to expend $1, 528 . 50 for the city' s portion of the cost of the health insurance policy for a retired employee be approved. Ayes : Three. Motion carried. Finance Committee February 6, 1995 Page 3 Moved by Mollenhoff, seconded by Anders that the request of Assistant Police Chief for pre-authorization to expend $968 . 00 for a Sharp copier be deferred for one week. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Assistant Police Chief for pre-authorization to expend $500 . 00 to purchase a receiver and tape recorder be deferred for one week. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Finance Manager to establish Line Item Budget for Energy Audit Program be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Building Maintenance for pre-authorization to expend $1, 400 . 00 for design of the new humidification system for the Library in conjunction with Energy Conservation project be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Superintendent of Central Garage to transfer $91 . 00 from Line Item #2153 , Shop Equipment, to Line Item #1371, Building & Grounds Maintenance; transfer $316 . 65 from Line Item #2153 , Shop Equipment, to Line #1555, Minor Equipment & Hand Tools; transfer $402 . 03 from Line Item #2153 , Shop Equipment, to Line Item #1573, Safety & Protective Items, be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the agenda be amended to combine Item #3 and Item #13 under "Budget Line Items to be Amended. " Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of Superintendent of Water Pollution/Flood Control to decrease Line Item #1513 , Chemicals, Gases & Related Sup. , in the amount of $13 , 000 . 00; and increase Line Item #1581, Paint & Paint Prod. , in the amount of $3 , 000 . 00 and increase Line Item #1390, Other Contractual Oper. Expense, in the amount of $10, 000 . 00 be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Personnel Director to transfer $300 . 00 from Line Item #1319, Other Professional Service, to Line Item #1351, Advertising, be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Building Maintenance to create a Service From Building Maintenance Line Item be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Fire Chief to transfer $15, 000 . 00 from Line Item #1111, Salaries Regular Employees, to Line #1114, Time & Half Pay; transfer $6, 000 . 00 from Line Item #1131, Group Health Insurance, to Line Item #1315, Education and Training be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders, that the request of the City Engineer to transfer $100 . 00 from Line Item #1314, Health Services, to Line Item #1785, Refund Payments, be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Police Chief to transfer $2, 300 . 00 from Line Item #1302, G.A.S .A. Grant Outside, to Line Item #1319, Other Professional Services, be approved. Ayes : Three . Motion carried. Finance Committee February 6, 1995 Page 4 Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Parks to increase and decrease various golf course revenues (a list is available in the Clerk' s office) be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Parks to transfer $18, 000 . 00 from Line Item #1111, Salaries Regular Employees, to Line Item #1112, Salaries Part Time Employees; add $9, 500 . 00 to Line Item #1398, Sales Tax; add $4, 000 . 00 to Line Item #1567, Recreational Equipment; add $15, 000 . 00 to Line Item #1569, Replacement Parts Motor Vehicles; add $15, 000 . 00 to Line Item #2113, Horticultural Equipment, be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Parks to transfer $57, 716 . 50 from Golf Courses Budget Line Item #3472 to the Golf Course Surcharge Account be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Superintendent of Streets/Sanitation to transfer $50, 000 . 00 from Line Item #1511, Aggregates, Binders, Concrete & Misc . , to Line Item #1571, Replacement Parts, Machinery and Equipment, be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that bills payment, as contained in Schedule A918, pp. 1-67, dated February 6, 1995, in the amount of $2 , 307, 501 . 14, be approved and forwarded to the full council for approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Mollenhoff, seconded by Anders that the meeting be adjourned at 6 :35 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk