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HomeMy WebLinkAbout01/17/1995 FINANCE COMMITTEE January 17, 1995 5 :30 p.m. Large Conference Room Members Present : Chairperson Barb Krizek, Frank Mollenhoff, Jerry Anders . Moved by Mollenhoff, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The following bids for architectural services for improvements for replacement of kitchen cabinets and exterior siding at Ridgeway Towers Apartments were reviewed: Bidder Bid Amount Flinn, Saito, Anderson, DeVoe Architects $2, 300 . 00 Grimes, Port, Jones Schwerdtfeger Architects No Bid Pierce King Architect (Iowa City) $6, 000 . 00 Thorson, Brom, Broshar, Snyder Architects $5, 000 . 00 It was the recommendation of the Housing Director that the low bid of Flinn, Saito, Anderson, DeVoe Architects in the amount of $2, 300 be approved. Moved by Mollenhoff, seconded by Anders that said recommendation be approved. Ayes : Three . Motion carried. The following quotes to lease 800 trunked radios with telephone interconnect were reviewed: Radio Communications Co. , Inc. $75 . 00/month/unit with a 6-month minimum lease period and unlimited local telephone and radio usage. Iowa Radio Service, Inc. $100 . 00/month/unit with a 24-month minimum lease period and unlimited local telephone and radio usage It was the recommendation of the City Engineer that the lease of four radios from Radio Communications Co. , Inc. for an eight month period from April through November 1995 at a cost of $2, 400 be approved. It was also requested that authorization be given to lease additional radios during the course of the construction season if determined to be necessary. Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three . Motion carried. A contract with Allen Hospital Occupational Health Services to conduct audiometric testing on approximately 300 employees in the Fire, Street/Sanitation, Garage, Water Pollution, Airport, Parks, Police and Recreation Departments was reviewed. The cost is $9 . 00 per employee and each department will be charged back for the cost of testing its employees . Proposals were submitted by Allen and St . Luke' s in Cedar Rapids . Sartori also submitted a bid which did not satisfy the specifications because they are unable to test on- site. The testing will satisfy the requirements of OSHA which requires yearly monitoring for employees exposed to noise in excess of 85 decibels and periodic monitoring of employees exposed to loud impulse noises such as sirens . Moved by Mollenhoff, seconded by Anders that said contract be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Central Garage for authorization to seek bids to purchase equipment included in the Capital Improvement Program be approved. Ayes : Three . Motion carried. The request of the City Clerk for authorization to seek bids for microfilming services for permanent records was reviewed. Microfilming will address permanent records retention in the Clerk' s office. The process of binding permanent records involves L Finance Committee January 17, 1995 Page 2 the purchase of special paper, cost of shipping and binding by an outside vendor. An analysis of the costs has shown that paper costs, binding and shipping are estimated at $329 per volume of 500 pages each. As an alternative, microfilming of records has been investigated. An estimated cost of $1, 952 . 00 to microfilm the current backlog of documents has been received from a microfilming company. After the backlog is completed, permanent records would be filmed on an annual basis . Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes: Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Parks Superintendent for pre-authorization to expend $889 . 10 plus shipping for replacement shield be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Parks Superintendent for pre-authorization to expend $492 .44 plus shipping for replacement seat and brackets for case tractor be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Parks Superintendent for pre-authorization to expend $585 . 00 plus shipping for a power pruner be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Central Garage for pre-authorization to expend not more than $2, 500 . 00 for a used ditch bucket for bantam tele- scoop be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Central Garage for pre-authorization to expend $1, 560 . 00 for attachment for front-end loader be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Assistant Police Chief for pre-authorization to expend $26, 094 . 36 for equipment for 15 new patrol cars be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Mayor Rooff for pre-authorization to expend $1, 237 . 50 for 150 flags be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Housing Director for authorization to increase Line Item #3350, HUD Grants, in the amount of $145, 100 . 00; increase Line Item #1312, Engineering, in the amount of $2, 300 . 00; decrease Line Item #1310, Professional Services, in the amount of $2, 300 . 00; decrease Line Item #2152, Building Improvements, in the amount of $145, 100 . 00; and transfer $500 . 00 from Line Item #1710 Claims & Contingencies, to Line Item #1561, Office Supplies, be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the City Engineer for authorization to transfer $456 . 00 from Line Item #1111, Salaries Regular Employees, to Line Item #1128, Retirement Expenses, be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded Anders that the request of the Library Director for authorization to increase Line Item #1597, Video Discs/Tapes, in the amount of $1, 000 . 00; increase Line Item #2114, Institutional Furniture/Equip. , in the amount of $4, 000 . 00; and increase Line Item #3000, Cash On Hand, in the amount of $5, 000 . 00, be approved. Ayes : Three. Motion carried. Finance Committee January 17, 1995 Page 3 Moved by Mollenhoff, seconded by Anders that the request of the Fire Chief for authorization to amend budget line items (list is available in the Clerk' s office) be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Central Garage Superintendent for authorization to transfer $83 . 50 from Line Item #1373 , Fixed Operating Equipment Repair, to Line Item #1376, Office Equipment Repair & Maintenance, be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that bills payment, as contained in Schedule A918, pp. 1-44, dated January 17, 1995, in the amount of $556, 991 . 76 be approved and forwarded to the full council for approval . Ayes: Three . Motion carried. With no further business before the committee, it was moved by Mollenhoff, seconded by Anders that the meeting be adjourned at 6 : 15 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk 6