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HomeMy WebLinkAbout10/17/1994 FINANCE COMMITTEE October 17, 1994 3 : 00 p.m. Large Conference Room Members present : Chairperson Krizek, Anders, Mollenhoff. Moved by Anders, seconded by Krizek that the Agenda, as amended, be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids for the 1994 Tree Stump Removal Program were reviewed: Bidder Bid Amount All Seasons Tree Service $11, 000 ($3 . 75/inch for additionals) Schaefer Tree and Stump Removal $ 8, 990 ($3 . 00/inch for additionals) It was the recommendation of the Forestry Coordinator that the low bid of Schaefer Tree and Stump Removal in the amount of $8, 990 be accepted. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Anders, seconded by Krizek that the request of the Parks Department for pre-authorization to expend not to exceed $500 to purchase chaps and protective shirts for chain saw operators, and $743 . 88 to purchase 3 chain saws be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. The following bids for 4 MD additional RAM for 4 workstations, a mouse and windows software for the Waterloo Housing Authority were reviewed: Bidder Bid Amount Iowa Business Machines $1, 360 . 00 Advanced Business Computers $1,420 . 00 Warren Computer Centers $1, 742 . 00 + installation Access Computers No bid The Housing Director requested bids for Wordperfect Windows and found it was cheaper to purchase direct from Wordperfect at a cost of $99 . 00 per machine. It was the recommendation of the Housing Director that the low bid of Iowa Business Machines in the amount of $1, 360 . 00 and purchase of Wordperfect windows at a cost of $99 each be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff . Motion carried. The following bids for asbestos inspection services at 117 Ash Street, 610 Mobile Street, 627 Mobile Street, 636 Mobile Street, 724 Sycamore Street and 1304 Lafayette Street were reviewed: Bidder Bid Amount Asbestos Inspection of Waterloo $1, 352 . 00 Iowa Environmental Services $1, 800 . 00 It was the recommendation of the City Planner that the low bid of Asbestos Inspection of Waterloo in the amount of $1, 352 . 00 be approved. Moved by Anders, seconded by Krizek that said recommendation be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Moved by Anders, seconded by Krizek that the request of the City Planner to establish Parking Fund #530 in the amount of $122, 500 for purchase of Powers Engineering building be approved. Ayes : Two. Absent : Mollenhoff. Motion carried. Finance Committee October 17, 1994 Page 2 Mollenhoff now present at 4 :20 p.m. Moved by Mollenhoff, seconded by Anders that the request of the Fire Chief to remodel Fire Station #4 at a cost of $2, 410 to be paid with general obligation bond funds be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that a sewer refund in the amount of $311 . 09 for 619 Anthony Street be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that a sewer refund in the amount of $106 . 24 for 5463 Tucson Drive be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the City Clerk for authorization to purchase the Public Officials Liability policy with Homestead Insurance Company and the Police Liability policy with Homestead be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that communication from Bob Stevenson, Administrative Director, transmitting recommendation on bids received for energy management improvements at the Waterloo Public Library be deferred to Thursday, October 20, 1994 . Ayes : Three. Motion carried. Improvements to the odorous air blower building at the Waterloo Anaerobic Lagoon were reviewed. The existing gas blower building, which is a prefabricated building, will be relocated to a new foundation at the west end of the lagoon site where the existing odorous air blower is located. E. B. Spencer Engineering Company would construct the new footings and concrete slab and install the existing building at the odorous air blower building site at a cost of $17, 200 . This building would house one installed odorous air blower, and a second blower would be available for installation if the existing blower needed to be replaced. E. B. Spencer Engineering Company will supply a spare odorous air blower and will revise the piping as needed for the existing blower at a cost of $21, 500 . The existing building' s electrical and heating equipment will be reused, but additional explosion-proof electrical equipment is needed at a cost of $10, 800 . The total cost for the odorous air blower building, piping and electrical is $49, 500 . Adequate funds are available in the sewer facilities account for these improvements. Moved by Anders, seconded by Mollenhoff that said improvements be approved. Ayes : Two. Nays : Krizek. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Administrative Director to rebid the purchase of MS DOS 6 . 22 Operation Systems to upgrade all work stations to maintain system- wide compatibility and to reduce maintenance time be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Water Pollution Control Department for a blanket preauthorization to purchase freon in a 5-gallon drum at $685 . 00, receiving a shipment every two and a half months, be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Acting Superintendent of Water Pollution/Flood Control to transfer $200 . 00 from Line Item #1313 , Other Professional Services, to Line Item #1303, Meeting/Workshop Expense, be approved. Ayes : Three. Motion carried. Finance Committee October 17, 1994 Page 3 Moved by Anders, seconded by Mollenhoff that the request of the Police Chief to revise Line Item #3299, Police K-9 Donations, to $12, 000 . 00 and Line Item #1528, Police K-9 Program, to $12, 000 . 00 be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that bills payment, as contained in Schedule A918, pp. 1-66, dated October 17, 1994, in the amount of $2, 056, 724 .45 be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff, that the City Clerk be directed to accept sealed bids at the Clerk' s office and present to the committee for recommendation. Ayes : Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Mollenhoff that the meeting be adjourned at 4 :48 p.m. Ayes : Three . Motion carried. Susan Fangman City Clerk