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HomeMy WebLinkAbout09/19/1994 FINANCE COMMITTEE September 19, 1994 3 : 00 p.m. Large Conference Room Members present : Chairperson Krizek, Mollenhoff, Anders. Moved by Mollenhoff, seconded by Anders that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the following line items be approved to pay for brush grinding: Street Maintenance - 7100, Line Item No. 1511 - Aggregate, Concrete and Miscellaneous in the amount of $10, 000; Sanitation - 5400, Line Item No. 1381 - Land & Space Rental in the amount of $10, 000; and Waste Water Treatment - 5200, Line Item No. 1319 - Other Professional Services in the amount of $20, 000 . Ayes : Three. Motion carried. The following bids were reviewed for surveying of Kenilworth Road in conjunction with the F.Y. 1995 Street Reconstruction Program, Contract No. 472 : Bidder Bid Amount Claassen Engineering & Surveying $2, 600 . 00 *Schenk Engineering Company $3 , 300 . 00 Robinson Engineering Company $5, 040 . 00 *Submitted the day after quote was due. It was the recommendation of the City Engineer that the low bid of Claassen Engineering & Surveying in the amount of $2, 600 . 00 be approved. Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. The request of the Waterloo Downtown Council for the City to contribute $9, 900 . 00 to improve the area around the Five Sullivan Brothers Convention Center was reviewed. The improvements will include construction of a retaining wall along Park Avenue, park benches and concrete to fill in the holes where existing trees are removed, steel benches, flowers and shrubs. There are funds available for landscaping improvements in the Capital Account 350 . Moved by Anders, seconded by Mollenhoff that said request be approved. Ayes : Three. Motion carried. The request of the City Clerk for authorization to use a high-speed copier on a trial basis was reviewed. Due to the outsourcing of the printing services to the Waterloo School District, copier usage for most departments has been heavier. Automated Business Machines has proposed to provide the use of a high-speed copier on a trial basis . Sharp Electronics has a 30-day free trial basis for a copier and Advance Business Products would be willing to extend this trial period for two additional months at a cost of $1, 000 per month. The monthly payments would then be applied towards the purchase of the machine if the City decided to purchase a high- speed copier. Moved by Anders, seconded by Mollenhoff that the City Clerk be given authorization to try the copier on a 30-day trial basis. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Superintendent of Streets/Sanitation for authorization to construct an outdoor vehicle wash station at an estimated cost of $1, 320 . 00 be approved. Ayes : Three. Motion carried. The request of the Personnel Director for authorization to contract with Mental Health and Chemical Dependency Associates for the City' s Employee Assistance Program (EAP) was reviewed. For the past few years, the city has contracted with Covenant to provide EAP services at a cost of fifty cents per employee per month. Covenant has decided to no longer offer this services and has assigned their EAP business to Mental Health and Chemical .-� Finance Committee September 19, 1994 Page 2 Dependency Associates . The group has agreed to provide EAP services to the city for the remainder of the fiscal year for the same amount as originally agreed to with Covenant . Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Recreation Director for preauthorization to expend $2, 019 . 70 for the repair of the Zamboni at McElroy Auditorium be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Acting Superintendent of Water Pollution/Flood Control for a blanket preauthorization to expend $1, 310 . 00 to purchase ferrous chloride be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Acting Superintendent of Water Pollution/Flood Control for a blanket preauthorization to expend $7, 920 . 00 to purchase a polymer for the Filter Building operation be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Police Chief for preauthorization to expend $8, 700 . 00 for relocation of the Tri-County Drug Task Force be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Park Superintendent for preauthorization to expend $508 . 00 to purchase antifreeze for winterization of plumbing at park restrooms be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Recreation Director for preauthorization to expend $2, 600 . 25 for labor and parts for compressor at McElroy Auditorium be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Recreation Director for preauthorization to expend $28, 205 . 00 to purchase hockey scoreboard for the Young Arena be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Recreation Director for preauthorization to expend $984 . 00 for printing be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of Central Garage Superintendent for preauthorization to expend up to $400 . 00 for spot body repair of Building Inspectors' cars be approved. Ayes: Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of Superintendent of Parks for preauthorization to expend $5, 989 . 05 for replacement parts for Kubota mowing tractor be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Fire Chief for preauthorization to expend $3, 648 . 00 for a service contract with Physio-Control Corporation be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Fire Chief for preauthorization to expend $1, 026 .45 for material to build three portable breathing air manifold assemblies be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Finance Manager for preauthorization to expend $60, 000 . 00 for data Finance Committee September 19, 1994 Page 3 processing charges for Black Hawk County MIS services be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Police Chief to revise Line Item #3600, Funeral Escort Donations, from $0 to $800 . 00 be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Police Chief to increase Line Item #3900, Forfeited Property, from $8, 500 to $15, 000 and increase Line Item #1710, Miscellaneous, from $10, 294 . 62 to $16, 794 . 62 be approved. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Library to increase Line Item #1583, Fiction Books, in the amount of $5, 000 . 00 and Line Item #1587, Adult Tapes, in the amount of $5, 000 . 00 be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Recreation & Arts Director to increase Line Item #3896, Byrnes/Gates Concession, in the amount of $5, 000 and Line Item #1553 , Merchandise for Resale, in the amount of $5, 000 . 00 be approved. Ayes : Three . Motion carried. Moved by Mollenhoff, seconded by Anders that the request of the Waterloo Municipal Band to increase Line Item #1393, Contributions, in the amount of $3 , 500 . 00 be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that bills payment, as contained in Schedule A918, dated September 19, 1994, pp. 1-58, in the amount of $2, 383 , 670 . 94 be approved. Ayes : Three . Motion carried. With no further business before the committee, it was moved by Anders, seconded by Mollenhoff that the meeting be adjourned at 5 : 00 p.m. Ayes : Three. Motion carried. Susan Fangman City Clerk