HomeMy WebLinkAbout08/15/1994 FINANCE COMMITTEE
August 15, 1994
3 : 00 p.m.
Large Conference Room
Members present : Chairperson Krizek, Mollenhoff.
Members absent : Anders.
Moved by Mollenhoff, seconded by Krizek that the Agenda, as amended
to add request of Superintendent of Streets/Sanitation for pre-
authorization to purchase a new radio for tandem dump/snow plow
truck, be approved. Ayes : Two. Absent : Anders. Motion carried.
The request of the City Clerk for authorization to renew the boiler
and machinery insurance policy with Travelers Insurance at an
annual cost of $7, 405 was reviewed. The renewal premium is an
increase of $138 over last year' s premium, which is less than a 2
percent increase. Moved by Mollenhoff, seconded by Krizek that
said request be approved. Ayes : Two. Absent : Anders . Motion
carried.
The draft policy on standards of documentation for bills payment
and authorization to pay bills bi-weekly was reviewed. Said policy
sets out the documents that must be attached to all vouchers
submitted by departments for payment . In conjunction with this
policy, the Finance Manager requested authorization to pay bills
bi-weekly rather than the current weekly bills payment . Moved by
Mollenhoff, seconded by Krizek that said policy be approved with
the deletion of Item 3 , and that bi-weekly payment of bills be
approved. Ayes : Two. Absent : Anders . Motion carried.
The request of the Finance Manager for authorization to seek
Requests for Proposals for landscape architectural services in
conjunction with development of the Riverview area was reviewed.
The request was made on behalf of the committee that has been
formed to coordinate the development of the Riverview area into a
more useful and attractive purpose. Funding for said services will
be identified upon Finance Committee and Council action on the
selection of a landscape architect for the project . Moved by
Mollenhoff, seconded by Krizek that said request be approved.
Ayes: Two. Absent : Anders . Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of the
Fire Chief for authorization to seek bids for a new ambulance be
approved. Ayes : Two. Absent : Anders. Motion carried.
The request of the Finance Manager for authorization to make a
grant application to the Iowa Juvenile Justice for Crime Prevention
in the amount of $250, 000, with a required match of 25 percent or
$62, 500, on behalf of Village Initiative was reviewed. The 25
percent match will be reallocated from the following FY 95 budgeted
program funds : Boys & Girls Club--$24, 441; the Grout Museum--
$20, 108; and the Waterloo Recreation & Arts Commission--$17, 951 .
Moved by Mollenhoff, seconded by Krizek that said request be
approved. Ayes : Two. Absent : Anders . Motion carried.
Moved by Mollenhoff, seconded by Krizek that the following pre-
authorization forms for purchases over $300 be approved:
1 . Waterloo Police Department for a blanket request for
salary and benefit costs, overtime costs and operating
expense costs .
2 . Waterloo Police Department for a blanket request to
expend $608 . 50 for services rendered by County Attorney' s
office.
3 . Waterloo Police Department for a blanket request to
expend $608 . 50 to pay the Iowa Department of Justice for
disposition of forfeited property.
Finance Committee
August 15, 1994
Page 2
4 . Park Department to expend $1, 800 to pay contractor to
haul footings.
5 . Park Department to expend $4, 225 to pay for lumber for
playground equipment .
6 . Recreation Commission (McElroy Auditorium) to expend
$9, 100 to purchase dram shop insurance.
7 . Street Superintendent for authorization to purchase a
radio for one of the tandem dump/snow truck in the amount
of $375 .
Ayes : Two. Absent : Anders . Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of the
Police Chief for line-item revisions to the Police Department Law
Enforcement Trust Fund Budget be approved. Ayes : Two. Absent :
Anders . Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of the
Fire Chief to transfer the amount of $4, 700 from Line Item #3557 to
Line Item #1315 the amount of $2, 000 and to Line Item #1551 the
amount of $2, 700 be approved. Ayes : Two. Absent : Anders.
Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of the
Library Director to transfer from Line Item #1320 the amount of
$500 to Line Item #1341 and from Line Item #1320 the amount of
$5, 900 and Line Item #1561 the amount of $1, 100 to Line Item #2114
be approved. Ayes : Two. Absent : Anders. Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of the
Fire Chief to transfer from Line Item #1513 the amount of $300 to
Line Item #1569 be approved. Ayes : Two. Absent : Anders . Motion
carried.
Moved by Mollenhoff, seconded by Krizek that the request of the
Community Development Administrator to transfer from Line Item
#1327 the amount of $3, 915 . 55 to Line Item #2166 be approved.
Ayes: Two. Absent : Anders . Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of the
Superintendent of Traffic Operations to transfer from Line Item
#1310 to Line Item #1392 the amount of $50 be approved. Ayes :
Two. Absent : Anders. Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of
Superintendent of Traffic Operations to transfer from Line Item
#1372 to Line Item #1517 the amount of $730 . 36 be approved. Ayes :
Two. Absent : Anders. Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of
Superintendent of Traffic Operations to transfer from Line Item
#1372 to Line Item #1521 the amount of $9, 000 be approved. Ayes :
Two. Absent : Anders. Motion carried.
Moved by Mollenhoff, seconded by Krizek that bills payment, as
contained in Schedule A918, pp. 1-48, in the amount of $381, 236 . 50
be referred to the city council for their approval . Ayes : Two.
Absent : Anders . Motion carried.
With no further business before the committee, it was moved by
Mollenhoff, seconded by Krizek that the meeting be adjourned at
4 : 16 p.m. Ayes : Two. Absent : Anders . Motion carried.
Susan Fangman
City Clerk