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HomeMy WebLinkAbout05/16/1994 "Th\ �. FINANCE COMMITTEE May 16, 1994 6 : 15 p.m. Large Conference Room Members present : Chairperson Krizek, Mollenhoff, Anders . Moved by Anders, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Three. Motion carried. The following quotes for three rolls of scotchlite sheeting used in the fabrication of traffic signs were reviewed: Bidder Bid Amount 3M Traffic Controls $764 .40 Iowa State Industries $938 .45 It was the recommendation of the Superintendent of Traffic Operations that the low bid of 3M Traffic Controls in the amount of $764 .40 be approved. Moved by Mollenhoff, seconded by Anders that said recommendation be approved. Ayes : Three . Motion carried. The following quotes for the purchase of aluminum sign blanks were reviewed: Bidder Bid Amount Newman Signs $1, 504 . 00 Iowa State Industries $1, 777 . 50 It was the recommendation of the Superintendent of Traffic Operations that the low bid of Newman Signs in the amount of $1, 504 . 00 be approved. Moved by Mollenhoff, seconded by Anders that said recommendation be approved. Ayes : Three . Motion carried. The following quotes for uniforms for the Parking Maintenance Department were reviewed: Bidder Bid Amount Aratex Services, Inc . $392 . 18 W & S Limited $405 . 50 Palace Clothiers $417 .20 It was the recommendation of the Superintendent of Parking Maintenance that the low bid of Aratex Services, Inc . in the amount of $392 . 18 be approved. Moved by Mollenhoff, seconded by Anders that said recommendation be approved. Ayes : Three. Motion carried. The request of the Acting Fire Chief to purchase a snow blower, lawn mower, vacuum cleaners and computer work station to be used at the Hazardous Material Regional Training Center was reviewed. Costs of said items are not to exceed $3, 800 and funding for said equipment will be from the Hazardous Material Regional Training Center federal grant monies . Moved by Anders, seconded by Mollenhoff that request to purchase said equipment be approved. Ayes : Three. Motion carried. The following bids for the F.Y. 1994 Railroad Crossing Improvement Program--Traffic Control were reviewed. Bidder Bid Amount K & W Signs $2, 500 . 00 Warning Lites, Inc . Disqualified Tri-State Signing $3, 865 . 00 It was the recommendation of the City Engineer that the bid of K & W Signs in the amount of $2, 500 . 00 be approved. Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three . Motion carried. Finance Committee May 16, 1994 Page 2 A water service replacement bill for 2116 Ansborough Avenue in the amount of $1, 250 . 00 was reviewed. When Ansborough Avenue was reconstructed in 1988 the water service at 2116 Ansborough was scheduled for replacement . When it was exposed, the service line was copper so it was not replaced. A leak developed and the homeowner replaced it and discovered that the service had been spliced and only one-half of it was copper. It was the galvanized pipe portion that was leaking. It was the recommendation of the City Planner that the City of Waterloo pay the bill in the amount of $1, 250 . 00 as it had originally been scheduled for replacement . Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. The request of the Bench Co. to make installment payments for annual fees for bus benches was reviewed. The fee is $15 . 00 per bench due on April 1, 1994 . The Bench Co. has requested to make $1, 000 . 00 installment payments on May 20, June 20, and July 20, 1994 . It was the recommendation of the City Planner that said installment payments be approved. Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three . Motion carried. The request of the Superintendent of Parks to purchase a dock ramp for the Cedar River boat ramp at a cost of $1, 725 . 00 was reviewed. A new center loading dock was donated by the Concerned Boaters of Black Hawk County with a valuation of $2 , 000 . 00 . To safely and properly position the center loading dock between the two boat ramps, it is necessary to purchase a metal access ramp with side rails . Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Three. Motion carried. The request of the Superintendent of Parks to purchase and install the following playground equipment was reviewed: 1 . ADA updating for two play structures to be installed at Tiller and Triangle Terrace Parks to be purchased from Recreation Concepts at a cost of $2, 209 . 12 2 . Replace four slides at Belmont, Miller, Leavitt and Highland Parks to meet Consumer Product Safety Commission guidelines to be purchased from Recreation Concepts at a cost of $10, 953 . 92 . 3 . One Durascape play structure, including installation, for upper Gates Park to be purchased from Recreation Concepts at a cost of $11, 054 . 82 . 4 . ADA updating, installation and approved surfacing for three play structures at Valley View, Tibbits and Bontrager Parks to be purchased from Gazaway and Associates at cost of $17, 245 . 00 . Moved by Mollenhoff, seconded by Anders that said request be approved for the above items . Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the payment of an invoice from Nagles Signs for repairs to the scoreboard at Municipal Stadium in the amount of $1, 582 . 76 be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that a sewer and garbage refund in the amount of $182 . 60 for 320 East 8th Street and a garbage refund in the amount of $16 . 00 for 200 Hogle Street be approved. Ayes : Three . Motion carried. A change order for additional improvements at the Five Sullivan Brothers Convention Center to bring it in compliance with the Finance Committee May 16, 1994 Page 3 Americans with Disabilities Act was reviewed. At the time the contractors examined the steps on the Jefferson Street entrance during the bidding process, snow covered more than half the step surface and additional deterioration was not observed. Magee Construction is replacing 32 lineal feet of stairs and it was the recommendation of the Building Official that a change order for an additional 25 ft . of stair replacement be approved. This will complete all repairs on the exterior steps at the Five Sullivan Brothers Convention Center. Moved by Mollenhoff, seconded by Anders that said change order for an additional 25 foot of step replacement at the Five Sullivan Brothers Convention Center be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that pre-authorization forms for two purchases over $300 . 00 be approved. Ayes : Three . Motion carried. Moved by Anders, seconded by Mollenhoff that the request of the Superintendent of Parks to transfer $7, 00 . 00 from Line Item No. 1549 (lumber) to 1569 (replacement parts) be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that bills payment as contained in Schedule A918, pp. 1-54, dated May 16, 1994, in the amount of $795, 938 . 69 with the deletion of Purchase Voucher 86856 in the amount of $330 . 00 be referred to the City Council for their approval . Ayes : Three . Motion carried. With no further business before the committee, it was moved by Mollenhoff, seconded by Anders that the meeting be adjourned at 6 :53 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor