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HomeMy WebLinkAbout05/09/1994 FINANCE COMMITTEE May 9, 1994 6 : 15 p.m. Large Conference Room Members present : Chairperson Krizek, Mollenhoff, Anders . Moved by Anders, seconded by Mollenhoff that the Agenda, as proposed, be approved. Ayes : Three . Motion carried. The following bids for main brooms for the street sweeper were reviewed: Bidder Bid Amount Zarnoth $288 . 00 Herman Brown $303 . 00 Michael Todd $311 . 00 It was the recommendation of the Street Superintendent that the low bid of Zarnoth in the amount of $288 . 00 per broom be accepted. Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three . Motion carried. The following bids for 1, 000 lbs. of wire straw for gutter brooms were reviewed: Bidder Bid Amount Zarnoth $ 89 per hundred lbs. Herman Brown $130 per hundred lbs . It was the recommendation of the Street Superintendent that the low bid of Zarnoth in the amount of $89 per hundred lbs. for a total cost of $890 . 00 be approved. Moved by Anders, seconded by Mollenhoff that said recommendation be approved. Ayes : Three. Motion carried. The request of the Personnel Director for authorization to submit a grant application to the Federal Mediation Conciliation Services (FMCS) was reviewed. The grant is being prepared jointly by the Personnel Department and the Cedar Valley Labor Management Council and would be used to provide training for employees in the Fire and Waste Water/Sewer Departments . Said training will be provided by the Cedar Valley Labor Management Council at a cost of $50 per person. A minimum of sixteen additional fire fighters and approximately forty Waste Water/Sewer employees would be trained, with the departments providing 10 to 25 percent of the cost . Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Three . Motion carried. The request of the Acting Fire Chief to purchase brochures from Pioneer Graphics at a cost of $825 . 00 for 2, 000 brochures for the Hazardous Material Regional Training Center was reviewed. The brochures would be used as a marketing tool and would be available for the June 3 , 1994 open house and dedication of the Training Center. Cost for the printing would be covered by donations for the grand opening. Moved by Anders, seconded by Mollenhoff that said request be approved. Ayes : Three . Motion carried. The request of the City Engineer for authorization to purchase aerial photography contact prints was reviewed. Black Hawk County has purchased a new aerial photography flight and processing and has given the city an opportunity to purchase new contact prints at just the cost of the print . The cost is approximately $2 . 00 per print and there are approximately 800 prints to cover the city, for a total cost of $1, 600 . 00 . There are funds available in the infrastructure management account to pay for said prints . Moved by Anders, seconded by Mollenhoff that said request be approved, and the City Engineer and Budget Analyst report back to the committee on the status of the funds involved as well as any other surplus Finance Committee May 9, 1994 Page 2 funds . Ayes : Three. Motion carried. The request of the Acting Fire Chief to submit a grant to the Governor' s Traffic Safety Bureau was reviewed. The grant would be for medical technicians training and one-time purchases of vehicles and emergency medical equipment . Fire Department training and one- time vehicle and equipment purchases would also be included in the grant . The city would have to provide a 50 percent match of the funds . Moved by Mollenhoff, seconded by Anders that said request be approved. Ayes : Three. Motion carried. A consultant agreement with M. Peter Middleton to train Human Rights Commission Members and handle backlog of cases for four months beginning on May 16, 1994, with a retainer of $1, 500 . 00 and at a cost not to exceed $14, 000 . 00 was reviewed. Jim Glaza, Human Rights Commission, stated there are three duties that the consultant will address : 1) He will provide training for the three new commissioners of the board, plus two other commissioners yet to be appointed, 2) He would provide consultation for the new director, and 3) He will work with the backlog of cases that have accumulated. Councilperson Mollenhoff stated that he felt this would be working backwards. He said the city should have a new director and then hire a consultant to work with the director. Moved by Mollenhoff, seconded by Anders to approve the consultant agreement with M. Peter Middleton to train Human Rights Commission Members and handle the backlog of cases for a six-week period at a cost of $5, 250 . 00, with a retainer of $1, 500 . 00 beginning May 16, 1994 and expiring June 30, 1994, the end of the current fiscal year. Also, the local Human Rights office should contact Mr. Hernandez at the federal office in Kansas City to see what specific kind of support they can provide to the city. Ayes : Three. Motion carried. Moved by Anders, seconded by Mollenhoff that pre-authorization forms for two purchases over $300 be approved. Ayes : Three. Motion carried. Moved by Mollenhoff, seconded by Anders that bills payment, as contained in Schedule A918, pp. 1-50, in the amount of $920, 558 . 81, dated May 9, 1994, be referred to the City Council for their approval . Ayes : Three. Motion carried. With no further business before the committee, it was moved by Anders, seconded by Mollenhoff that the meeting be adjourned at 7 : 09 p.m. Ayes : Three . Motion carried. Tom Campbell Acting Clerk/Auditor