HomeMy WebLinkAbout02/14/1994 FINANCE COMMITTEE
February 14, 1994
6 : 30 p.m.
Large Conference Room
Members present : Chairperson Krizek, Mollenhoff, Anders .
Moved by Mollenhoff, seconded by Anders that the Agenda, as amended
to add Item No. 3 under New Business entitled "Requisition and
Expenditure Request" be approved. Ayes : Three. Motion carried.
Moved by Mollenhoff, seconded by Krizek that the request of the
Acting Fire Chief to purchase Rescue Alive ice rescue craft and
flotation devices be deferred until budget has been adopted. Ayes :
Three. Motion carried.
The request of the Police Chief to cancel the police and clothing
accessories agreement with Yore Uniform Shop and to enter into an
agreement with Palace Clothiers was reviewed. Yore Uniform Shop
has been supplying uniforms and accessories to the Police
Department since July 1, 1993 . Many problems have been experienced
with Yore Uniform Shop including: an insufficient inventory of
clothing, larger orders are not filled within 30 days, clothing is
not arriving in the size ordered, and sewing is of poor quality.
The re-fitting, late arrival of clothing, clothing not fitting
property or altered or sewn properly causes disruption and is very
time consuming. Palace Clothiers was the second low bidder in the
June 1993 competitive bid process and has agreed to honor the June
{ bid. Because there is only five months remaining on the current
contract, it was recommended to extend the agreement for 17 months
(February 7, 1994 through June 30, 1995) at the June 1993 bid
process . Moved by Mollenhoff, seconded by Anders that said
recommendation be approved. Ayes : Three. Motion carried.
The following bids were reviewed for computer and printer bids for
the Hazardous Material Regional Training Center:
Total With Base +2
Bidder 2 Printers Printers No CD No 17"
Advanced Business Computer $6,135.00 $4,542.00 $5,885.00 $5,266.00
Black Hawk Computer $6,620.00 $4,970.00 $5,970.00 $5,820.00
Iowa Business Machines $7,361.00 $5,230.00 $7,085.00 $6,286.00
Warren Computer Center $6,699.00 $4,711.00 $6,249.00 $5, 729.00
It was the recommendation of the Acting Fire Chief that the low bid
in the amount of $6, 620 submitted by Black Hawk Computer
Consultants be approved because it includes an additional year
warranty and a higher quality hard drive than the other bids
submitted. Moved by Anders, seconded by Mollenhoff that said
recommendation be approved. Ayes : Three. Motion carried.
Moved by Anders, seconded by Mollenhoff that a garbage refund in
the amount of $30 . 00 for 451 Reed Street be approved. Ayes :
Three . Motion carried.
The request of Debra Dolan, 226 Cutler Street, to amend the 1994
garbage exemption form was reviewed. Ms . Dolan is on a total
disability and has an income of $892 per month which includes her
9 year old daughter' s social security income for an annual income
of $10, 7094, which puts her over the low-income guidelines for a
two member family household. Ms. Doland requested that the low-
income guidelines used for the exemption be raised so that more
ti low-income persons qualify. It was the recommendation of the
Acting Clerk/Auditor to deny her request as changing the income
guidelines at this time would anger many applicants who have
already been denied an exemption because their annual income was
over the establish guidelines . Moved by Mollenhoff, seconded by
Anders that said request be denied. Ayes : Three . Motion carried.
Finance Committee
February 14, 1994
Page 2
Bruce Meisinger, Budget Analyst, presented a Requisition and
Expenditure Request Form which will be required with each payment
voucher submitted for payment to the Finance Committee prior to
every City Council meeting. The purpose of the form is to provide
information explaining or justifying the purchase or expense being
requested for payment . It was also established that any
expenditure over $300 must have prior approval of the Finance
Committee. Moved by Mollenhoff, seconded by Anders that the
Requisition and Expenditure Request Forms be instituted immediately
and expenditures over $300 have prior approval of the Finance
Committee. Ayes : Three. Motion carried.
Moved by Krizek, seconded by Mollenhoff that bills payment as
contained in Schedule A918, pp. 1-59, in the amount of $343 , 189 . 02,
dated February 14, 1993, with the deletion of Voucher 84400 in the
amount of $56 and Voucher 82522 in the amount of $78 be referred to
the City Council for their approval . Ayes : Three . Motion
carried.
With no further business before the Committee, it was moved by
Mollenhoff, seconded by Anders that the meeting be adjourned at
6 : 52 p.m. Ayes : Three. Motion carried.
Tom Campbell
Acting Clerk/Auditor