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Home My WebLink About08/24/2009 FINANCE COMMITTEE August 24, 2009 4:45 p.m. Council Chambers Members present: Chairperson Reggie Schmitt, Cole, Welper. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the Minutes of August 17, 2009, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for a 2010 Ford Edge were reviewed: Bidder Bid Amount Witham Auto Center $25,609.00 Charles Gabus Ford $25,979.00 Ed Stivers Ford $26,l 88.00 It was the recommendation of the Superintendent of Central Garage that the low bid from Witham Auto Center in the amount of$25,609.00 for a 2010 Ford Edge be accepted. Moved by Welper, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the request of the Superintendent of Central Garage for authorization to dispose of 1997 Chevrolet Lumina, 1999 Ford Ranger, 1996 Ford L8000, and 1997 Ford Taurus be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the request of the Medical Supervisor for authorization to send three Waterloo Fire Rescue personnel to Hawkeyc Community College Paramedic Program at a cost of$8,100.00 be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the request of the Fire Chief for authorization to seek bids for pickup to pull Fire Pals Safety Trailer be approved. Ayes: Three. Motion carried. The following bids received for copiers for the Clerk/Finance Office and City Engineer's Office were reviewed: Bid Amount W/4 Yr Maint. Bidder Copier Less Trade Iowa Business Machines Sharp MX-M620N $19,761.51 Advanced Systems Canon IR 5075 $17,896.85 IKON Solutions Ricoh MP6001 $14,391.00 Koch Brothers Lanier LD260 $19,415.00 The City Engineer's office will need to purchase a post script driver for an additional $750.00. It was the recommendation of the City Clerk and City Engineer that the bid from IKON Solutions in the amount of$14,391.00 for the Clerk/Finance Office and $15,141.00 for the City Engineer's office for Ricoh MP6001 copiers be accepted. Moved by Welper, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that a travel request for four Airport Maintenance employees to attend Annual Live Fire Training in Cedar Rapids, Iowa on September 29 and September 30, 2009, with costs not to exceed $2,400.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Fire Chief for pre-authorization to expend $1,127.20 for eight Michelin tires for Ambulances 331 and 334 be approved. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Police Chief for pre-authorization to expend $2,000.00 for 5 L-Tron Scanners for use with the laptops utilized by the Police Department during mobile computing functions be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Police Chief for pre-authorization to expend $3,245.00 for extended maintenance agreement for Mobile Vision Backend Solution be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Reggie Schmitt that the request of the Police Chief for approval of JAG grant budget in the amount of$349,636.00 be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Reggie Schmitt that the request of the Police Chief for approval of School Resource Officers Budget in the amount of $140,000.00 be approved. Ayes: Three. Motion carried. Moved by Reggie Schmitt, seconded by Cole that Bills Payment, as contained in Schedule AP642, dated August 24, 2009, pp. 1-56, in the amount of$3,334,092.77, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Cole that the meeting be adjourned at 4:52 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk