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Home My WebLink About07/13/2009 • FINANCE COMMITTEE July 13, 2009 5:00 p.m. Council Chambers Members present: Chairperson Reggie Schmitt, Cole, Welper. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the Minutes of July 13, 2009, as proposed, be approved. Ayes: Three. Motion carried. The following bids received for vinyl graphics for seven police patrol cars were reviewed: Bidder Bid Amount ProSign $184.00 per car Total One Graphics $185.00 per car It was the recommendation of the Police Chief that the low bid from ProSign in the amount of $184.00 per car be accepted. Moved by Welper, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the request of the Superintendent of Central Garage for authorization to seek bids for one 2010 Ford F-250 w/plow for the Parking Maintenance Department be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the request of the Superintendent of Central Garage for authorization to seek bids for one 2010 crossover type vehicle for the Sign& Traffic Department be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the request of the Superintendent of Central Garage for authorization to seek bids for one hydraulically driven 1800 gallon anti-icing tank for the Street Department be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the request of the Fire Chief for authorization to seek bids for fire hose be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that the request of the Contracts and Grants Coordinator for authorization to seek bids for removal of asbestos from US Bank Drive Up Teller Building at 315 Cedar Street be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that a travel request for Public Programs Coordinator to attend Midwest Arts Conference in St. Paul, Minnesota on September 9-12, 2009, with costs not to exceed$1,015.00, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that a travel request for Firefighter to attend Fire Dynamics Fire Modeling Class in Emmetsburg, Maryland on August 2-15, 2009, with costs not to exceed $232.20, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that a garbage refund in the amount of$31.50 for 3624 Pheasant Lane be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Cole that a garbage refund in the amount of$31.50 for 3624 Pheasant Lane be approved. Ayes: Three. Motion carried. The following bid received for police lightbars and equipment installation for squad cars was reviewed: Bidder Bid Amount Electronic Engineering $46,079.53 L patiireo uotpoN aa'4 L :saAy •pa/toiddre aq ssaooV pu gpreoig /Claps ougnd jo slpoui Zi ioj 00'00S`91$ puadxa of uoilrztiotpnre-aid ioj jam aotiod all jo isanbai alf lretp iadiam Aq papuooas `plop Aq panoN •papiro uopow aaigj. :sa,iy •panoiddd aq aitmijos Airelaudoid jo lioddns ion Boiouloas pialgs iprnn 111au10012re lioddns renutm zoj 00'0Z91 i$ puadxa of uoiprezpolfnre-aid io3 J ND 0010d alf jo fsanbai a wip iadiam Xq papuooas `aio3 Aq panoN •pauieo uopow •aaitiZ :saAV panoiddre aq sla2pnq foafoid/slure.up all pure uotitnred tpnoA sdpqd alp 'spy au i, iod ialua3 ooiialrem atp ioj sasuadxa 2upuud ioJ uoiprezuolinre 103lueig ioj 00'00S`8$ of dn puadxa of uoiprezuoi nn-aid ioj uoissttutuo3 spy 2g ie,mlinp Jo ioloaitQ alp jo lsanbai NI lre iadiam Aq papuooas `aiop i(g panow •papieo uopow •aaita :sa(( •panoiddd aq uotitnred tpnoA sdpld all pure spy au i, Rid ialua3 oopalrem all ioj uopoutoid pure 8u1spianpre 0I0Z io uoiltrzuo nre la io of dn puadxa of uoiprezuolpnre-aid ioj uotssitziUuo3 A3 3 ip �IQ � 00'OOS`9i$ spy ag mlin3 jo iofoanQ all Jo lsanbai atp ireq iadiam Aq papuooas `aioD Aq panoj •pauireo uopoyAT aaill, :spicy •panoiddd aq uotpoaiioo luaureuuad all Jo uoilreniasuoo uoipajioo ioj uoilreztiollnre la iq OiOZ A3 ioj 00'000`17$ of do puadxa of uoiprezuollnre-aid ioJ uoisstunuo3 spy ag Tempo o jo iofoaii(j all jo lsanbai all imp iadiam Aq papuooas `aio3 Aq panow •pauiuo uopow aaigj :soy •panoiddd aq sasrelomd pooj ioj uoilrezuollnre murig 0 i OZ Ad io3 00'000`6$ of dn puadxa of uoprezuollnre-aid ioj uotsstutump spy 2g iremlinj jo iofoait j all jo lsanbai all frees iadpm Aq papuooas `atop Aq pa/tow •paLuuo uotpoyAI aazti,L :sakd •panoiddre aq siaddtlo Room 3o irefuai ioj 00'00S`£$ puadxa of uoilrezuogfnn-aid ion ioloaii j saotnias amsia' lirefstssd alp jo fsanbai alp mil iadiam Aq papuooas `aioD Ag pa/tow •patimo uopow •aauuj :saAy -pa/toiddre aq AiafautaD matured lre suotfreiado jo 2utpunj ioj 00'000`0t$ puadxa of uoiprezuotpnn-aid ioJ iofoaipa saotnias amsia'i fuelstssV all Jo fsanbai alp imp iadiam Aq papuooas `atop Aq pa/tow •papireo uopoysi aaitil, :so/Cy •panoiddre aq smnres uretp moj ioj 00'Ob0`Z$ puadxa of uoifrezuolfnre ioj iofoaim saopuas amspi alp jo fsanbai all frees iadiam Aq papuooas `aioD Aq pa/tow •patiimo uotloyAI •aaita :sapid •panoiddre aq luaumumol 3IorJ iotunf AfiD all ut sliredtotlired io3 sireaw ioj 00'000`1$ uuip ssai puadxa of uotprezuolfnre -aid ioj ioloainQ saopuas amstag pip jo isanbai atp iretp iadiam Aq papuooas `aio3 Aq pa/tow •patiireo uoifoyAI aaitil :smut' •panoiddre aq sutooilsai reuaiy 2unoA io3 siaiip purel mau uaf ioj 00'OS i`b$ puadxa of uoiprezuollnre -aid ioj ioloaii [ saoinias amsta'1 alp jo lsanbai alp lrell iadiam Aq papuooas `aio3 Aq pa/tow •pauireo uopow pail I :smut' •pa/toiddre aq slaEd iaAreid iirglood $reId 73N OOy io3 00'000`8$ puadxa of uoiprezuotpnre -aid ioj ioloai!G saopuas s amstai atp jo fsanbai alp imp iadiam Aq papuooas `aio3 Aq pa/tow •patuuo uopow aana :smut' •panoiddre aq `00'L8£$ paaoxa of fou moo tp?m `600Z `8Z-9Z lsany uo rennol `sJJnig Itounop ui 031:10iaJuo3 IIred 600Z iaidit(D retool uoilwiaossV wom oiignd ureouatuy puapre of iaaupug AID ioj lsanbai ianreil lip atop Aq papuooas `iadiam Aq pa/tow •pal.uro uotfoyAI aaitil :smut' •panoiddd aq uoprepuaututooai pares frees aio3 papuooas `iadiam Aq panoJI •pafda000 aq £S'6L0`9t'$ 3o lunoure all ui 2uuaaupug otuoiloaig tuoiJ ptq all imp Ja?tiD aotiod alf Jo uotfrepuaunuooai alp srem fI Z a2red 600Z `OZ/Cinf aafftutuioD aoureuid Finance Committee July 20, 2009 Page 3 Moved by Cole, seconded by Welper that the request of the City Clerk for pre-authorization to expend $10,558.00 for FYE10 Iowa League of Cities dues be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the City Clerk for pre-authorization to expend $6,767.00 for renewal of ambulance drivers insurance with Western World Insurance Company be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the City Engineer for pre-authorization to expend $1,311.55 for two-year contract with U.S. Cellular cell phone with data and tethering service be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Fire Marshall for pre-authorization to expend $13,500.00 for a lease/purchase agreement with IKON Office for a new copier for the Hazardous Material Regional Training Center be approved. Councilperson Reggie Schmitt noted that the Haz Mat is recommending the most expensive copier and asked why. Doug Carter, Fire Chief, responded that this is a multi-year contract. The bids and copiers will reviewed by the Regional Training Center Coordinator, who felt IKON's bid was the best deal. Councilperson Reggie Schmitt stated it doesn't look like the best deal, it looks like the highest bid. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $3,757.01 for Epoxy floor system in the Police Crime Lab be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Leisure Services Director for pre- authorization to expend $9,190.00 for two drinking fountains and six covers for the dog park be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $14,937.00 for chemicals for the Byrnes and Gates Pools be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Superintendent of Waste Management Services for pre-authorization to expend $1,740.33 for Ohaus model analytical balance be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Superintendent of Central Garage for pre-authorization to expend $3,725.00, plus estimated shipping costs of $50.00, for front differential housing for garbage truck be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the request of the Superintendent of Streets for pre- authorization to expend $1,042.80 for one 55 gallon drum orange tough 90 percent degreaser be approved. Ayes: Three. Motion carried. Moved byReggie Schmitt, seconded byCole that Bills Payment, as contained in Schedule gg Ym , AP642, dated July 20, 2009, pp. 1-86, in the amount of$4,283,921.38, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Welper that the meeting be adjourned at 5:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk