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Home My WebLink About12/10/2007 FINANCE COMMITTEE December 10, 2007 4:30 p.m. Council Chambers Members present: Chairperson Gunderson, Schmitt. Members absent: Greenwood, Cole. Moved by Schmitt, seconded by Gunderson that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the Minutes of December 3, 2007, as proposed, be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Central Garage for authorization to seek bids for service truck for Central Garage Department be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Central Garage for authorization to sell one patrol car be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Gunderson, seconded by Schmitt that the request of the Superintendent of Central Garage for authorization to sell eight Ford Crown Victorias and two Oldsmobile Cieras be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Gunderson, seconded by Schmitt that the request of the Airport Director for authorization to seek bids for copier machine for Waterloo Regional Airport be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. The following bids received for Storm Water Management Brochure Nos. 7 and 8 mailing were reviewed: Bidder Bid Amount Ad-Fax, Inc. $ 8,688.00 Hellman Associates, Inc. $11,643.20 Terry L. Butz Creative, Inc. $ 7,728.00 It was the recommendation of the City Engineer that the low bid in the amount of $7,728.00 from Terry L. Butz Creative, Inc. be approved. Moved by Gunderson, seconded by Schmitt that said recommendation be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the request of the Police Chief for pre- authorization to expend $4,910.00 for materials and labor to paint portions of the Police Department be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the request of the Police Chief for pre- authorization to expend $3,120.00 for materials and labor to replace tile flooring in portions of the Police Department be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the request of the Police Chief for pre- authorization to expend $4,246.00 for materials and labor to replace acoustical ceilings in portions of the Police Department be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the request of the Police Chief for pre- authorization to expend $3,912.56 for computer cabling, related materials and labor to upgrade several offices within the Police Department be approved. Ayes: Two. Absent: Greenwood, Cole. 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Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the request of the Leisure Services Director for pre-authorization to expend less than $5,010.00 for rental of gas tank, hoses and fuel for Riverfront Stadium be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the request of the Leisure Services Director for pre-authorization to expend $1,285.00 for testing of HVAC system at Young Arena be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the request of the Leisure Services Director for pre-authorization to expend less than $2,600.00 for grass seed for overseeding various youth ball diamonds and municipal stadium be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt, seconded by Gunderson that the request of the Leisure Services Director for pre-authorization to expend less than $4,500.00 for equipment parts, seals, bed knives, and bearings for golf course mowing equipment be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Schmitt that the request of the Director of Cultural & Arts Commission for pre- authorization to expend $4,000.00 for estimated material costs to have eight individual exhibits constructed in the Youth Pavilion by Dave Harms be approved. Motion died for lack of a second, and this item will be brought back to the committee on December 17, 2007. Moved by Schmitt that the request of the Director of Cultural & Arts Commission for pre- authorization to expend $1,680.00 to contract for fabrication of the funstage and boat exhibits in the permanent JA Gallery be approved. Motion died for lack of a second, and this item will be brought back to the committee on December 17, 2007. Moved by Schmitt, seconded by Gunderson that the request of the Airport Director for pre- authorization to expend $3,322.78, plus estimated shipping costs of $46.01, for new software, licensing and support for the airport terminal access control system be approved. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Moved by Gunderson, seconded by Schmitt that Bills Payment, as contained in Schedule AP640, dated December 10, 2007, pp. 1-94, in the amount of$2,500,780.32, be received, placed on file and approved and forwarded to full council for approval. Ayes: Two. Absent: Greenwood, Cole. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Gunderson that the meeting be adjourned at 4:36 p.m. Ayes: Two. Absent: Greenwood, Cole. Motion carried. Nancy Eckert City Clerk