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Home My WebLink About11/05/2007 FINANCE COMMITTEE November 5, 2007 4:45 p.m. Council Chambers Members present: Chairperson Gunderson, Cole. Members absent: Greenwood. Moved by Cole, seconded by Gunderson that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Cole, seconded by Gunderson that the Minutes of October 22, 2007, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that the request of the City Clerk to approve the garbage exemption forms for calendar year 2008 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that a garbage refund in the amount of $2,037.00 for 212 West 10`h Street be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that the request of the Superintendent of Central Garage for authorization to seek bids for one 19,000 GVW truck with hydraulic lift for the Sanitation Department be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that the request of the Superintendent of Central Garage for authorization to seek bids for one automated side-loading garbage truck for the Sanitation Department be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that a travel request for Police Officer to attend Open Sight Rifle Instructor School in Des Moines, Iowa on October 1-5, 2007, with costs not to exceed $502.00, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that a travel request for Police Officer to attend Radar/Lidar Instructor Course in Pleasant Hill, Iowa on October 29-November 2, 2007, with costs not to exceed $532.00, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that a travel request for Contracts & Grants Coordinator to attend Phase I/II Environmental Assessment and Remedial Action Training in Des Moines, Iowa on November 27-28, 2007, with costs not to exceed $420.00, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that an amended travel request for Sports Manager to attend National Alliance for Youth Sports Conference in Orlando, Florida on November 24- December 1, 2007, with costs not to exceed $1,711.63, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that a travel request for Sergeant to attend 2007 Crime Victim Justice Conference in Des Moines, Iowa on November 7-8, 2007, with costs not to exceed $170.00, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that a travel request for Instructor for Crash Zone Computers to conduct Crash Zone Computer training at the Police Department on November 13- 16, 2007, with costs not to exceed $345.00, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Gunderson, seconded by Cole that a travel request for Development/Marketing Director to attend GEM$ Grant Writing Workshop on October 30-November 1, 2007, with costs not to exceed $150.00, be approved. Ayes: Two. Absent: Greenwood. 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Ayes: Two. Absent: Greenwood. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Director of Cultural & Arts Commission for pre-authorization to expend $926.38, plus estimated shipping costs of $83.00, for two drying racks be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Director of Cultural & Arts Commission for pre-authorization to expend $56,132.22 for computers, server and hardware for the Phelps Youth Pavilion - Digital Arts Lab be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Director of Cultural & Arts Commission for pre-authorization to expend $40,140.09 for graphics software for the Phelps Youth Pavilion — Digital Arts Lab be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Director of Cultural & Arts Commission for pre-authorization to expend $5,628.45, plus estimated shipping costs of$94.45, for audio, video and photo equipment for the Phelps Youth Pavilion — Digital Arts Lab be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Director of Cultural & Arts Commission for pre-authorization to expend $5,000.00, plus estimated shipping costs of $700.00, for books for the Phelps Youth Pavilion be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Police Chief for approval of Alcohol Incentive Grant Budget in the amount of$31,500.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. (A copy is on file in the City Clerk's office.) Moved by Cole, seconded by Gunderson that the request of the Chief Financial Officer for approval of Freese Rubble Bond Project in the amount of$10,000.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. (A copy is on file in the City Clerk's office.) Moved by Cole, seconded by Gunderson that the request of the Airport Director for approval of numerous line item amendments in the total amount of $30,969.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. (A copy is on file in the City Clerk's office.) Moved by Gunderson, seconded by Cole that Bills Payment, as contained in Schedule AP640, dated November 5, 2007, pp. 1-77, in the amount of$2,729,784.65, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Gunderson that the meeting be adjourned at 4:56 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk