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Home My WebLink About09/11/2006 FINANCE COMMITTEE September 11, 2006 4:25 p.m. Council Chambers Members present: Chairperson Gunderson, Greenwood, Cole. Moved by Cole, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the Minutes of August 28, 2006, as proposed, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that the request of the Superintendent of Streets for authorization to seek bids for four rental road graders be approved. Ayes: Three. Motion carried. The bids received for replacement of pavement at the intersection of Bertch Avenue/Denver Street was reviewed. On August 29, 2006, a pavement failure was discovered resulting from a deteriorated sanitary manhole and subsequent pavement undermining. Being an emergency requiring immediate attention, measures have already been taken to rehabilitate the sanitary manhole. The replacement of the paving at this intersection still needs to be completed. Bids were received from two contractors for the replacement of the paving. The low quote was from B & B Builders and Supply for $4,252.50 for early strength maintenance mix concrete. Due to an adjustment in the actual area to be paved, the final amount will be $4,864.39. DC Corporation submitted a quote in the amount of $5,580.00. It was the recommendation of the Assistant City Engineer that the quote from B & B Builders and Supply in the amount of $4,864.39 be approved. Moved by Greenwood, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that the request of the Fire Chief for approval of three Waterloo Fire Rescue personnel to attend Hawkeye Community College Paramedic Program at a cost of$7,069.20 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that the request of the Fire Chief for authorization to accept bids received for clothing for Waterloo Fire Rescue (a copy is on file in the City Clerk's office) be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a garbage refund in the amount of$117.00 for 408 Oak Avenue be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a garbage refund in the amount of$186.00 for 883 Lynkaylee Drive be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a sewer refund in the amount of$33.06 for 1938 Franklin Street be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a travel request for City Engineer to attend American Public Works Association Iowa Chapter 2006 Fall Conference in Des Moines, Iowa on September 20-22, 2006, with costs not to exceed $373.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a travel request for Waterloo Housing Partnership Coordinator to attend Iowa Housing Conference Building A Framework for Success in Des Moines, Iowa on September 19-20, 2006, with costs not to exceed $374.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a travel request for Leisure Services Director to attend Iowa Park & Recreation Association Fall Workshop in Fort Dodge, Iowa on September 19-21, 2006, with costs not to exceed $303.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a travel request for Waterloo Commission on Human Rights & Waterloo Center For The Arts to hold Cultural & Arts Festival in Waterloo, Iowa on September 21, 2006, with costs not to exceed $750.00, be approved. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $1,160.45 for additional cabinet, desktop and hardware for the City Clerk's office remodel project be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Fire Chief for pre-authorization to expend $2,093.00 for polo shirts for staff be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Gunderson that the request of the Director of Cultural & Arts Commission for pre-authorization to expend $1,456.00, plus monthly banking fees of$50.00, to purchase two Point of Sale terminals with printers and a RDM Check Reader/Imager-scan be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Gunderson that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $18,500.00 for cost of new rooftop unit at Fire Station No. 5 with related radiant heat in vehicle parking area be approved. Lou Cutwright, Building Official/Maintenance Administrator, explained he received a bid today from Young Plumbing in the amount of$19,200.00. Mr. Cutwright reported the station had a concrete floor and had piping for in-floor heat. The new system will have a rooftop air conditioning unit with related radiant heat in vehicle parking area. Mr. Cutwright will seek bids for the electrical component. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Gunderson that the request of the Building Official/Maintenance Administrator for pre-authorization to expend $4,859.75 for cost to rewire humidifiers at Waterloo Public Library be approved. Lou Cutwright, Building Official/Maintenance Administrator, explained that new humidifiers were ordered and installed by electrical contractor. The humidifiers were ordered for 480 volts, but were delivered for 220 volts. The building had to be rewired for 220 volts for the humidifiers. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the City Clerk for authorization to transfer $16,300.00 from Line Item 3000 (Cash) to Line Item 2127 (Equipment) (a copy is on file in the City Clerk's office) be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the City Engineer for approval of FY 2008 Commercial Street Extension and River Road Relocation budget of $227,150.00 (a copy is on file in the City Clerk's office) be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Director of Cultural & Arts Commission for approval of Youth Pavilion Community Fund budget in the amount of $598,700.00 (a copy is on file in the City Clerk's office) be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Leisure Services Director for authorization to increase Line Item 3780 (Golf Surcharge) and Line Item 1537 (Horticulture) in the amount of$6,000.00 (a copy is on file in the City Clerk's office) be approved. Ayes: Three. Motion carried. Moved by Gunderson, seconded by Greenwood that Bills Payment, as contained in Schedule AP640, dated September 11, 2006, pp. 1-103, in the amount of $2,861,340.20, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three, with Councilperson Cole abstaining on reimbursement for $160.00 for registration fee for Iowa League of Cities Conference. Motion carried. With no further business before the committee, it was moved by Gunderson, seconded by Greenwood that the meeting be adjourned at 4:41 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk