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HomeMy WebLinkAbout05/15/2006 FINANCE COMMITTEE May 15, 2006 5:00 p.m. Council Chambers Members present: Chairperson Gunderson, Greenwood, Cole. Moved by Cole, seconded by Greenwood that the Agenda, as amended, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the Minutes of May 8, 2006, as proposed, be approved. Ayes: Three. Motion carried. The request of the Police Chief for authorization to purchase traffic/surveillance camera system equipment for an approximate cost of $20,042.90 was reviewed. The Traffic Operations Department received approval from the council to accept the bid and contract from Radio Communications Inc. for a traffic monitoring system for the intersection of Hammond Avenue and San Marnan Drive. The Police Department is partnering with the Traffic Operations Department by allowing them to tie their traffic monitoring system into the Police Department's recording/monitoring system. The Police Department recently received grant monies that can be used to purchase cameras, antennas and related hardware that would allow them to monitor potential problem locations throughout the city. The contract with Radio Communications Inc. will allow the Police Department to become a change order within the contract, which will allow them to purchase the traffic/surveillance camera system equipment at an approximate cost of $20,042.90. Moved by Greenwood, seconded by Cole that said request be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that the request of the Police Chief for authorization to seek bids for the Police Department's uniforms and supplies, and photographic supplies and processing needs be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that the request of the Superintendent of Central Garage for authorization to seek bids for one minivan-type vehicle be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that the request of the City Planner for approval of bid received from Appraisal Services in the amount of $3,750.00 for appraisal services for permanent and temporary easements for the Prescott's Creek Storm Sewer Project be approved. _ Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a garbage refund in the amount of$31.50 for 921 West 11 t Street be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a travel request for a Police Sergeant and a Police Officer to attend Armorer School in Montezuma, Iowa on June 14-16, 2006, with costs not to exceed $1,249.78 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a travel request for Manager of Rehabilitation Services to attend 40 hour Lead Abatement Contractor Course in Marshalltown, Iowa on June 19-23, 2006, with costs not to exceed $340.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a travel request for Manager of Rehabilitation Services to attend Nan McKay & Associates Seminar for Section 8/HCV Housing Quality Standards Training and Exam Certification in Cedar Rapids on June 13-15, 2006, with costs not to exceed $1,010.00, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Cole that a travel request for Chief Financial Officer to attend 2006 Iowa Governmental Roundtable in West Des Moines, Iowa on May 19, 2006, with costs not to exceed $270.00, be approved. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Police Captain for authorization to increase Line Item 1512 (Forfeiture) in the amount of$10,000.00 be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Fire Chief for authorization to increase Line Item 3831 (Registration Fee) and Line Item 1114 (Time & Half) in the amount of $19,844.00) be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Community Development Director for authorization to make numerous Line Item amendments in the Community Development Budget in the amount of$410,000.00 (a copy is on file in the City Clerk's office) be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Leisure Services Director for authorization to increase Line Item 3750 (Sale of Bonds) and Line Item 2168 (Park Improvements) in the amount of$57,000.00 be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Leisure Services Director for authorization to increase Line Item 3750 (Sale of Bonds) and Line Item 2168 (Park Improvements) in the amount of$95,000.00 be approved. Ayes: Three. Motion carried. Moved by Gunderson, seconded by Cole that Bills Payment, as contained in Schedule AP640, dated May 15, 2006, pp. 1-79, in the amount of$1,743,970.02, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Cole that the meeting be adjourned at 5:09 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk