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Home My WebLink About02/27/2006 FINANCE COMMITTEE February 27, 2006 4:40 p.m. Council Chambers Members present: Chairperson Gunderson, Greenwood, Cole. Moved by Gunderson, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. Moved by Gunderson, seconded by Greenwood that the Minutes of February 20, 2006, as proposed, be approved. Ayes: Two. Absent: Cole. Motion carried. Councilperson Cole now present at 4:41 p.m. The following bids received for appraisal services in conjunction with Highway 21 and Orange Road Improvement Project were reviewed: Bidder Bid Amount Appraisal Associates $1,000.00 Valuation Services, Inc. $1,100.00 The city is in the process of purchasing property in preparation of the Highway 21 and Orange Road Improvement Project. The project consists of installing two turning lanes as well as signals at the intersection of Highway 21 and East Orange Road. Staff has been negotiating with Roger Kalsem, property owner to the south, but has not been able to agree on a fair price for the 0.18 aces needed for the project, so an appraisal needs to be performed on the property. It was the recommendation of the Associate Planer that the low bid from Appraisal Associates in the amount of $1,000.00 be accepted. Moved by Greenwood, seconded by Cole that said recommendation be approved. Ayes: Three. Motion carried. The following bids received for removal of lead paint at 108 East Parker Street were reviewed: Bidder Bid Amount Daniels Home Improvement $17,945.00 Iowa Contractor Services $14,235.00 Brothers Construction $16,545.00 It was the recommendation of the Community Development Director that the low bid from Iowa Contractor Services at a cost of$14,235.00 be accepted. A building permit will be needed at a cost of $251.00, for a total cost of $14,486.00 for removal of the lead paint. Moved by Greenwood, seconded by Cole that the removal of lead paint at 108 East Parker Street at a cost of$14,486.00 be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for approval of office workstation improvement and carpet for City Clerk's office and Financial office remodel at a total cost of$23,500.00 was reviewed. Plans were developed and sent to two local contractors who had previously submitted quotes for a single workstation. A pre-bid meeting was held with both contractors to cover the scope of the project. Dimensions of Waterloo declined to bid the project. The bid from Techline Studio was $22,100.00. An additional $1,700.00 will be used to enlarge the Chief Financial Officer's office. Moved by Greenwood, seconded by Cole that said request be approved. Ayes: Three. Motion carried. The following bids received for demolition and site clearance in conjunction with F.Y. 2006 VGM Expansion Entrance Road, Contract No. 704 were reviewed: Bidder Bid Amount Central States Contracting, Inc. $24,199.04 Lehman Trucking & Exc., Inc. $33,290.00 Peterson Contractors, Inc. $25,725.00 Erickson Bros. 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Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of Mayor Hurley for pre-authorization to expend $7,500.00 for additional funding of operations at Fairview Cemetery be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Leisure Services Director for pre-authorization to expend not more than $2,250.00 for rental of the AC Sports Facility for indoor soccer league second season be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Leisure Services Director for pre-authorization to expend $10,740.00 for cost of 64 trees to be planted, mulched and watered for one year as part of the Riverview Recreation Area improvements be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Leisure Services Director for pre-authorization to expend $12,750.00 for cost of 70 trees to be planted, mulched and watered for one year along the recreational trail along Martin Luther King Jr. Drive be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Police Chief for pre- authorization to expend $3,574.00, plus estimated shipping costs of $375.00, for an Action Target Inc. new generation steel pepper popper type target system for the Police Department's Training Center firing range be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Superintendent of Traffic Operations for pre-authorization to expend $1,800.00 for a pump and PTO for a bucket truck be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the City Clerk for authorization to decrease Line Item 1710 (Contingency) and increase Line Item 1390 (Contractual) in the amount of$364.61 be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of Mayor Hurley for authorization to decrease Line Item 1710 (Contingency) and increase Line Item 1393 (Subsidies) in the amount of$7,500.00 be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of Mayor Hurley for authorization to increase Line Item 1353 (Printing) in the amount of $10,000.00 be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Greenwood that the request of the Leisure Services Director for authorization to increase Line Item 3469 (Rec Fees) and Line Item 1390 (Cont Services) in the amount of$5,150.00 be approved. Ayes: Three. Motion carried. Moved by Gunderson, seconded by Greenwood that Bills Payment, as contained in Schedule AP640, dated February 27, 2006, pp. 1-53, in the amount of$1,230,309.60, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Gunderson, seconded by Cole that the meeting be adjourned at 4:54 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk