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Home My WebLink About12/05/2005 FINANCE COMMITTEE December 5, 2005 4:10 p.m. Council Chambers Members present: Chairperson Greenwood, Clark, Welper. Moved by Welper, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that the Minutes of November 21, 2005, as proposed, be approved. Ayes: Three. Motion carried. Bids received for design, preparation and printing of Storm Water Management Brochure Nos. 3 and 4 mailing was reviewed. In accordance with the city's Storm Water Permit, the city is required to develop and mail two brochures to all residents and businesses by April each year until the expiration of the permit, for a total of ten brochures. In addition to mailing the brochures, the brochures will be available at the Engineering Department, City Hall, Public Library, city offices and other public locations. The Engineering Department requested quotations from seven local firms for design, copy preparation and printing. The only quote received was from AD FAX, Inc. for $5,771.86. The total cost for Brochure Nos. 3 and 4 will be $15,496.86, including postage and U.S. Postage Service Bulk Mail fees. The City Engineer is requesting permission to produce and mail Brochure Nos. 3 and 4. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for approval of additional expenditure of$5,532.50 for a total cost of$24,296.50 for roof repair/replacement of Sections A and B for City Hall was reviewed. The Finance Committee approved the roof repair/replacement of Sections A and B of the City Hall roof at a cost of $18,765.00. The removal of the roof surface on Section A revealed water-soaked and damaged insulation. A complete tapered insulation system had to be installed for a total cost of$5,532.50. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. The request of the Building Official/Maintenance Administrator for approval of additional expenditure in the amount of $598.00 for cooler/freezer door replacement at Five Sullivan Brothers Convention Center was reviewed. Because of unforeseen costs (the door jams on both the cooler and freezer doors needed to be replaced), the total project cost is $4,348.00. Moved by Welper, seconded by Clark that said request be approved. Ayes: Three. Motion carried. Bids received for installation of new carpet at the Carnegie Annex was reviewed. The bid document for the new carpet was sent to ten vendors. Floor Decor was the only vendor to submit a bid for a total cost of $10,900.00. It was the recommendation of the Building Official/Maintenance Administrator that the bid from Floor Decor at a cost of $10,900.00 for new carpet at the Carnegie Annex be accepted. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a garbage refund in the amount of$175.50 for 206 Hogle Street be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a garbage refund in the amount of $27.00 for 250 Columbia Circle be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that an amended travel request for a total cost of$361.23 for Human Resources Director and Manager to attend Iowa Public Employer Labor Relations Association annual meeting in Bettendorf, Iowa on September 29-30, 2005, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Clark that a travel request for Rehabilitation Specialist to attend NITON XRF Training on Lead-Based Paint in Minneapolis, Minnesota on December 14-15, 2005, with costs not to exceed $289.00, be approved. Ayes: Three. 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Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Police Chief for pre-authorization to expend $11,683.15 for digital audio/video recording equipment be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Library Manager for authorization to increase Line Item 3361 (State Grant) and Line Item 1320 (Semi-Professional Services in the amount of$17,544.26 be approved. Ayes: Three. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Planning and Development Director for authorization to increase Line Item 3350 (Federal Grant) in the amount of$50,000.00; Line Item 1111 (Salaries) in the amount of$14,000.00, Line Item 1121 (FICA-City) in the amount of $1,071.00, Line Item 1122 (IPERS-City) in the amount of $805.00, Line Item 1346 (Travel-Training) in the amount of $3,000.00 and Line Item 2103 Engineering & Consulting in the amount $31,124.00 be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Welper that Bills Payment, as contained in Schedule AP640, dated December 5, 2005, pp. 1-93, in the amount of$3,614,817.62, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Clark that the meeting be adjourned at 4:30 p.m. Ayes: Three. Motion carried. Nancy Eckert City Clerk