HomeMy WebLinkAbout11/07/2005 FINANCE COMMITTEE
November 7, 2005
4:40 p.m.
Council Chambers
Members present: Clark, Welper, Greenwood.
Moved by Welper, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Two.
Absent: Greenwood. Motion carried.
Moved by Welper, seconded by Clark that the Minutes of October 24, 2005, as proposed, be
approved. Ayes: Two. Absent: Greenwood. Motion carried.
The following bids received for bullet resistant body armor for the Police Department were
reviewed:
Bidder Bid Amount
Uniform Den $75,422.10
OMB Police Supply Inc. $63,600.00
Galls Inc. $48,501.00
The local vendor for Second Chance brand body armor, Kent Smock from Evansdale, Iowa,
submitted a bid, but the bid was not received by the City Clerk by the specified bid deadline.
The bid from OMB Police Supply Inc is for body armor that recently hit the market and has not
been proven as a reliable product. The bid from Galls Inc. is for an older generation brand of
body armor that does not include recent technological advances. It was the recommendation
from the Police Chief that the bid from Uniform Den in the amount of$75,422.10 be accepted as
it meets all of the specifications outlined in the bid packet. The Police Chief is recommending to
replace 50 vests prior to July 1, 2006 and another 50 vests to be replaced after July 1, 2006. The
cost to replace 50 vests at the recommended bid price of $485.00 each is $24,250.00 or
$48,500.00 for 100 vests. Funds are available in the General Obligation Bond proceeds to pay
for this purchase. The Police Department has made application with the Department of Justice,
Office of Justice Programs, for funding that would reimburse 50 percent of the cost for the body
armor. Moved by Welper, seconded by Clark that said recommendation be approved. Ayes:
Two. Absent: Greenwood. Motion carried.
The request of the Police Chief for authorization to seek bids for surveillance equipment was
reviewed. The surveillance equipment will be used by the regional surveillance team. All of the
items have been approved by Homeland Security and Emergency Management and will be
purchased through LEIN Region 2 monies. The surveillance equipment includes: digital
encrypted radios, digital still cameras, digital video cameras-Ground Hog surveillance system,
binoculars, audio-video digital body recorders, power point projector system and ENVIS night
vision scope with attachable camcorder capabilities. Moved by Welper, seconded by Clark that
said request be approved. Ayes: Two. Absent: Greenwood. Motion carried.
The request of the Fire Chief for authorization to seek bids for firefighter bunker gear was
reviewed. The bunker gear is needed for the six new firefighters. The estimated cost is
approximately $1,000.00 per firefighter. Moved by Welper, seconded by Clark that said request
be approved. Ayes: Two. Absent: Greenwood. Motion carried.
The request of the Fire Chief for authorization to purchase a thermal imager at a cost of
$8,300.00 was reviewed. The Waterloo Exchange Club has donated $6,500.00, MidAmerican
Energy has donated $250.00, and GO Bond funds will be used for the balance of the purchase.
Moved by Welper, seconded by Clark that said request be approved. Ayes: Two. Absent:
Greenwood. Motion carried.
Greenwood now present at 4:45 p.m.
The request of the Building Official/Maintenance Administrator for authorization to purchase
humidifiers for the Public Library at a cost of$8,760.00 was reviewed. Bids were received from
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Finance Committee
November 7, 2005
Page 3
Moved by Clark, seconded by Welper that the request of the Neighborhood Services Coordinator
for pre-authorization to expend $8,022.26 for maintenance agreement on copier be approved.
Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Leisure Services Director for pre-
authorization to expend up to $2,192.50 for purchase of 125 batting helmets with facemasks and
chin straps for the youth softball program be approved. Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Fire Chief for pre-authorization to
expend $1,043.85 for motor mount assembly and motor hydraulic for Engine 303 be approved.
Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Police Chief for pre-authorization to
expend $1,875.03 for cost of repairs to police patrol car #111, a 2004 Ford Crown Victoria, be
approved. Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Police Chief for authorization to
increase Line Item 3900 (WPD Forfeiture) and Line Item 1512 (WPD Forfeiture) in the amount
of$10,000.00 be approved. Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Director of Cultural & Arts
Commission for authorization to increase Line Item 3720 (Donations) and Line Item 1319
(Professional Services) in the amount of $8,120.76; and Line Item 3720 (Donations) and Line
Item 1319 (Professional Services) in the amount of $1,879.24 be approved. Ayes: Three.
Motion carried.
Moved by Clark, seconded by Welper that the request of the Director of Cultural & Arts
Commission for authorization to increase Line Item 3111 (Hotel/Motel Dis Funds) in the amount
of$5,000.00; Line Item 1351 (Advertising & Marketing) in the amount of$2,000.00 and Line
Item 1390 (Other Contractual Expenses) in the amount of$3,000.00 be approved. Ayes: Three.
Motion carried.
Moved by Clark, seconded by Welper that the request of the Director of Cultural & Arts
Commission for authorization to increase Line Item 3361 (State Grant) and Line Item 2103 in
the amount of$9,500.00 be approved. Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Community Planning &
Development Director for authorization to increase Line Item 3361 (State Grant) in the amount
of$25,000.00, Line Item 3800 (Miscellaneous Revenue) in the amount of$6,250.00, Line Item
1111 (Salaries) in the amount of $2,706.00, Line Item 1121 (FICA-City) in the amount of
$239.00, Line Item 1122 (IPERS-City) in the amount of $180.00, Line Item 1303 (Workshop
Supplies) in the amount of$3,125.00, Line Item 1312 (Engineering & Consulting) in the amount
of$25,000.00 be approved. Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Police Chief for authorization to
increase Line Item 1524 in the amount of$1,167.71 be approved. Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Police Chief for authorization to
increase Line Item 1526 in the amount of$1,500.27 be approved. Ayes: Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Police Chief for authorization to
increase Line Item 1579 (Wearing Apparel) in the amount of $2,000.00 be approved. Ayes:
Three. Motion carried.
Moved by Clark, seconded by Welper that the request of the Superintendent of Traffic
Operations for authorization to increase Line Item 3871 (Damage Claim) and Line Item 1521
(Electrical Supplies) in the amount of$3,311.25 be approved. Ayes: Three. Motion carried.
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