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Home My WebLink About10/17/2005 FINANCE COMMITTEE October 17, 2005 4:40 p.m. Council Chambers Members present: Clark, Welper. Members absent: Greenwood. Moved by Welper, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Welper, seconded by Clark that the Minutes of October 10, 2005, as proposed, be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Welper, seconded by Clark that the request of the Building Official/Maintenance Administration for approval of proposal from Services Roofing to repair Sections A and B on the City Hall roof at a cost of$18,765.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Welper, seconded by Clark that the request of the Superintendent of Streets for authorization to seek bids for 4-6 ton portable Tandem Static Roller be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Welper, seconded by Clark that the request of the Community Planning and Development Director for authorization to seek bids for removal of asbestos at 205 Walnut Street and 415 Pine Street be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Welper, seconded by Clark that the request of the Fire Chief for authorization to purchase two intake relief pilot repair kits for Engines 304 and 303 at a cost of $1,001.07 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Welper, seconded by Clark that the request of the Fire Chief for authorization to seek bids to lease 2006 pickup truck for the Waterloo Fire Rescue Fire PALS Program be approved. Ayes: Two. Absent: Greenwood. Motion carried. The request of the Building Official/Maintenance Administration for approval of payment to Johnson Controls for Phase II equipment upgrade at the Five Sullivan Brothers Convention Center was reviewed. A contract was approved by the council with Johnson Controls for Phase II at the Five Sullivan Brothers Convention Center. Two weeks after that approval, the council reversed its decision and rescinded the contract. At the council meeting, Mayor Hurley asked a representative of Johnson Controls whether a cost had been accrued as a result of the approval to move ahead with the contract, and Johnson Controls answered there was cost but they did not know how much at that time. Johnson Controls has signed an acknowledgement that in the event their bid proves successful when Request for Proposals are opened, the amount of the invoice will be credited to the city. Lou Cutwright, Building Official/Maintenance Administrator, noted that of the $29,732.00 due, $16,340.00 is for the engineering scope development for the project. In addition, some valves were installed. Councilperson Gunderson stated that the council approved an agreement in March to have Johnson Controls perform an energy study that was to be completed in 45 days, and he asked if the city has the report. Mr. Cutwright responded that the report is completed, but due to the situation Johnson Controls decided not to put the report out but will get a copy to Mayor Hurley. Mayor Hurley stated that Johnson Controls did not get started on the report until some time this summer, and Johnson Controls is nervous about putting the report out because of what has transpired. Mayor Hurley stated council will receive a copy and maybe hold a council work session to discuss the report. Councilperson Clark noted that it seems like a lot of money for two weeks' work and asked if anyone reviewed the engineering scope of work and also questioned the $12,000.00 cost for valves. Mr. Cutwright responded that some of the zone valves listed for Phase II were purchased when Johnson Controls was doing Phase I because in order for the system to work in Phase I the valves needed to be installed. Moved by Welper, seconded by Clark that said payment be approved. Ayes: Two. Absent: Greenwood. 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Ayes: Two. Absent: Greenwood. Motion carried. Moved by Clark, seconded by Welper that the request of the Leisure Services Director for authorization to increase Line Item 3720 (Donations) and Line Item 1511 (Aggregates) in the amount of$2,792.59 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Clark, seconded by Welper that the request of the Community Planning and Development Director for authorization to increase Line Item 3622 (Sale of Property) and Line Item 2141 (Land & ROW) in the amount of $20,000.00 be approved. Ayes: Two. Absent: Greenwood. Motion carried. Moved by Clark, seconded by Welper that Bills Payment, as contained in Schedule AP640, dated October 17, 2005, pp. 1-69, in the amount of $1,764,159.75, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Absent: Greenwood. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Clark that the meeting be adjourned at 4:59 p.m. Ayes: Two. Absent: Greenwood. Motion carried. Nancy Eckert City Clerk